The Walkersville High School Mixed Chorus, under the direction of Lucas Hogan, will lead the Pledge of Allegiance followed by a musical selection entitled "Shenandoah".
PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
Bid 17C12, Monocacy Middle School Flooring Replacement
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for all labor, materials, equipment, services, and incidentals as necessary to replace the vinyl composite tile (VCT) flooring at Monocacy Middle School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
RFP 17MISC5, Dental Insurance Benefits
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for dental insurance benefits for the employees and retirees of Frederick County Public Schools (FCPS) and their dependents. FCPS will work with the firm, Aon Hewitt Consultants, as a consultant to assist with this RFP.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Penny Opalka, Senior Manager, Human Resources
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of floor and carpet equipment to maintain Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of radiators to be used in the repair of vehicles in the bus and white fleets.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Mark Maggitti, Fleet Maintenance Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the approval of the list of furniture and equipment to be purchased for Frederick High School Replacement project.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Kathleen Schlappal, Secondary Instructional Director, High Schools
Kathy Campagnoli, Principal, Frederick High School
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of furniture and equipment to accommodate replacement needs, new student growth and new/renovation school projects.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Mark Pritts, Elementary Instructional Director
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval of the following change order regarding the Frederick High School replacement project:
BACKGROUND/SUMMARY:
It has been determined that a short retaining wall along the rear of the property is needed to assist with the field grades at the softball field. The change in grade was not shown on the final bid documents and for this reason was not included in the contractor's bid submittal. The retaining wall will be a maximum 5 feet in height, tapering lower at the ends. FCPS Construction Management and Oak Contracting solicited two (2) separate prices for the work, one from our site contractor (2A) as well as our mason (6A). The 6A contractor’s price, Bragunier Masonry, Inc., was $16,300 less than the site contractor, Waynesboro Construction.
No additional funding for the project is required to approve this change order. Adequate funds exist in the project contingency budget to support this request.
PROCESS STATEMENT:
The new Frederick High School is over 65% complete and this is the first change order brought to the Board of Education of Frederick County (BOE) for approval. The architect of record (GWWO) has reviewed this proposal and concurs with FCPS Construction Management and Oak Contracting that this price is the most cost conscious, and it benefits the project to have an onsite contractor perform the work. This work is required to meet the dimensional specifications for a competition field primarily used for the varsity girls’ softball team.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management Department
Roger Fritz, Director, Construction Management Department
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
Most meetings on the attached draft calendar for July 2017 through June 2018 are scheduled on the second and fourth Wednesday of the month. The November meetings are on the second and fifth Wednesday due to the Thanksgiving holiday.
Only one meeting is scheduled during the months of July, December and April.
PURPOSE OF PRESENTATION: To present the Board with recommendations to enhance how schools receive, utilize and shift staff.
BACKGROUND/SUMMARY:
As with any public school system, teachers are the most valuable asset of Frederick County Public Schools (FCPS), not only in numbers and investment in salaries and benefits which encumbers most the budget, but also in the basic fact that teachers are largely responsible for the day-to-day provision and quality of a student’s education. FCPS maintains a major responsibility to recruit, develop, reward and retain effective teachers; and equally as important, to ensure all students are instructed by the best teachers possible while providing appropriate staffing to schools educating students with high needs and social economic challenges.
As FCPS seeks to ensure a high-quality educational experience for every student, providing every school with adequate staffing and resources is priority.
PROCESS STATEMENT: In order to achieve maximum efficiency and effectiveness in deploying staff to schools, Dr. Alban formed the Strategic Staffing Workgroup (SSW) in the fall of 2015. Members, consisting of FCPS administrators, were charged with conducting a careful examination of the current process for staffing schools, in addition to offering recommendations to improve how schools receive, utilize and shift staff.
PRESENTER(S) & TITLE(S): Mike Markoe, Ed.D., Deputy Superintendent
SUBMITTED BY: Mike Markoe, Ed.D. Deputy Superintendent
On July 13, 2016, the Board voted to provide Frederick County Public Schools Student Member of the Board partial voting rights, with exceptions to that right to be determined by the Board of Education.
The Board will discuss the parameters and exceptions to the Student Member's partial voting rights for inclusion in legislation that may be written by members of the Frederick County Delegation for the 2017 Legislative Session.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met on December 7, 2016 in Administrative Function at 11:00 am in Conference Room 1A to receive an update/clarification on a student matter.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), the Board will meet in Closed Session at 2:15 p.m. in Conference Room 1A to consider matters that relates to a personnel appointment and an appeal.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To celebrate National Computer Science Education Week.
BACKGROUND/SUMMARY: Students and faculty from Frederick County Public Schools (FCPS) joined others across the nation to celebrate National Computer Science Education Week, December 5 to 11. Computer science curriculum is accessible and engaging for all students regardless of background or prior experience and is a medium for problem solving and self-expression within our FCPS courses.
PROCESS STATEMENT: National Computer Science Education Week showcases computer science across the country. Student participation continues to grow in “Hour of Code” events. FCPS will continue to provide opportunities for students to engage with culturally and personally relevant topics in a wide variety of computer science related fields.
PRESENTER(S) & TITLE(S):
Norm McGaughey, Coordinator, Career & Technology Education
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction, and Innovation
PURPOSE OF PRESENTATION: Staff recommends Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY: The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools Central Office Building at 191 South East Street from November 7-12, 2016.
PROCESS STATEMENT: FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Board approval of Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The January - March 2017 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval of the following change order regarding the Frederick High School replacement project:
BACKGROUND/SUMMARY:
It has been determined that a short retaining wall along the rear of the property is needed to assist with the field grades at the softball field. The change in grade was not shown on the final bid documents and for this reason was not included in the contractor's bid submittal. The retaining wall will be a maximum 5 feet in height, tapering lower at the ends. FCPS Construction Management and Oak Contracting solicited two (2) separate prices for the work, one from our site contractor (2A) as well as our mason (6A). The 6A contractor’s price, Bragunier Masonry, Inc., was $16,300 less than the site contractor, Waynesboro Construction.
No additional funding for the project is required to approve this change order. Adequate funds exist in the project contingency budget to support this request.
PROCESS STATEMENT:
The new Frederick High School is over 65% complete and this is the first change order brought to the Board of Education of Frederick County (BOE) for approval. The architect of record (GWWO) has reviewed this proposal and concurs with FCPS Construction Management and Oak Contracting that this price is the most cost conscious, and it benefits the project to have an onsite contractor perform the work. This work is required to meet the dimensional specifications for a competition field primarily used for the varsity girls’ softball team.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management Department
Roger Fritz, Director, Construction Management Department
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
The Calendar Committee seeks approval from the Board for the 2017-2018 academic school year calendar.
BACKGROUND/SUMMARY:
The Board of Education has charged the Calendar Committee with developing a 2017-2018 school year academic calendar. The Calendar Committee is comprised of FCPS staff, parents, a student member, Parent Teacher Student Association (PTSA), Frederick County Association of School Support Employees (FASSE), Frederick County Administrative and Supervisory Association (FCASA), and Frederick County Teachers Association (FCTA) representatives.
PROCESS STATEMENT:
The Calendar Committee presented draft calendars of the 2017-2018 academic school year to the Board on November 2, 2016. The Board requested that the committee seek input from the community via the FCPS website. During the month of November, input from the community was gathered and shared with the Board. The Committee asked that the Board consider the feedback, make any needed changes, and approve the 2017-2018 academic school year calendar.
PRESENTER(S) & TITLE(S):
Tracey Lucas, Committee Co-chair
Julie Marker, Parent Representative, Committee Co-chair
SUBMITTED BY:
Tracey Lucas
Executive Director of School Administration and Leadership
PURPOSE OF PRESENTATION: This Board presentation will provide an annual review of the Carroll Creek Montessori Public Charter School (CCMPCS) program, as well as report progress on benchmarks identified in their renewed charter.
BACKGROUND/SUMMARY: CCMPCS is in its fifth year of operation, having opened in the fall of the 2012-13 school year. CCMPCS currently serves 267 students from pre-school through seventh grade. The CCMPCS mission is to build a community in which students, parents and staff work together to educate the “whole child,” the sum of the physical, emotional, social, and intellectual parts. CCMPCS implements a Montessori-based curriculum to give students the hands-on tools they need to be active learners both in and outside the classroom. By offering English and Spanish instruction to all students they provide a unique opportunity for students to learn a second language at an early age and develop multicultural awareness.
CCMPCS was renewed for four years, with a one-year probationary period in December, 2015. Since that time, benchmark targets have been agreed upon by Frederick County Public Schools (FCPS) staff and Monocacy Montessori Communities, Inc. (MMCI) based on FCPS Policy 440. The purpose of this presentation is for CCMPCS to report on the progress of these established targets.
PROCESS STATEMENT: During this presentation Annual Report information will be shared and evidence will be provided to support meeting the target benchmarks.
PRESENTER(S) & TITLE(S):
Mark Pritts, Instructional Director for Elementary and Charter Schools
Melissa Najera, President of MMCI
Amanda Erard, CCMPCS Governing Board Chair
Marilyn Horan, Principal CCMPCS
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration and Leadership
PURPOSE OF PRESENTATION: Monocacy Montessori Communities, Inc. (MMCI) is requesting a modification to the Charter language for Carroll Creek Montessori Public Charter School (CCMPCS) to increase enrollment and per pupil funding to allow for full enrollment in the 2018-19 school year.
BACKGROUND/SUMMARY: MMCI sent a letter to the Board President Brad Young and Superintendent Dr. Terry Alban on October 4, 2016, requesting a modification to the Charter to allow for a full funding enrollment of 270 students in the 2018-19 school year. Currently, the Charter language for CCMPCS allows for funding up to 190 students.
PROCESS STATEMENT: This request is now being presented for Board action.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
Mark Pritts, Instructional Director for Elementary and Charter Schools
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration and Leadership
PURPOSE OF PRESENTATION: The Frederick Classical Charter School (FCCS) is in its fourth year of operation with the current charter contract ending on June 30, 2017. In accordance with the Board of Education Policy 440, it is now subject to a renewal decision of the Board for a successor charter agreement.
BACKGROUND/SUMMARY: At the November 16, 2016 Board meeting, Superintendent Dr. Terry Alban presented her recommendation to renew the FCCS Charter. The November 16, 2016 Board item and applicable documents can be accessed on BoardDocs: http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AFJKZW535CA1
As a result of that discussion and specific questions raised by the Board, Frederick Classical Charter School staff have provided the attached responses and documentation for the Board's review:
1. FCCS Renewal Presentation 2016 Backup1
2. FCCS BOE Renewal Information Backup2
PROCESS STATEMENT: This item is presented for Board action. Representatives from FCCS will be available to respond to any additional questions that Board members may have. Dr. Alban and Mr. Pritts also will be available to respond to specific questions prior to the Board taking action on the Superintendent’s recommendation.
PRESENTER(S) & TITLE(S):
Jennifer Burley, President of FCCS Board of Trustees
Erica Cummins, FCCS Head of School
Mark Pritts, Instructional Director for Elementary and Charter Schools
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration and Leadership
PURPOSE OF PRESENTATION: To receive Board approval of proposed changes to the FCCS Charter.
BACKGROUND/SUMMARY: At the November 16, 2016 Board meeting, FCCS provided documents requesting modification to the Charter language to include:
(1) Approval for an 8-year Charter renewal
(2) Approval for an increase in class sizes
(3) Approval for funding to provide transportation
Applicable documents to support these requests can be found at: http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AFJKZW535CA1 and http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AFHU4Q75206E
PROCESS STATEMENT: The attached requests are now being presented for Board action.
PRESENTER(S) & TITLE(S):
Jen Burley, President, FCCS Board of Trustees
Tim Summers, Treasurer, FCCS Board of Trustees
Mark Pritts, Instructional Director for Elementary and Charter Schools
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration and Leadership
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded $12,000 in grants from the Dollar General Literacy Foundation to support reading initiatives at six schools.
Each school was awarded $2,000 from the Dollar General Literacy Foundation. Catoctin High School and Middletown High School will each use their grant funds to purchase Chromebooks for use by students accessing Read 180, a reading intervention program. Crestwood Middle School will use its funds to purchase new, high quality, high interest reading materials for students. Thurmont Elementary School will use its grant funds to purchase heavy duty bags and high interest books that will be sent home weekly with students; books and bags will be returned each week. Thurmont Primary School will use its grant funds to purchase books to be used in direct reading instruction in its kindergarten classrooms. Lastly, Walkersville Elementary School will use its grant funds to purchase new reading materials for its media center.
Acceptance of $12,000 in grants from the Dollar General Literacy Foundation does not obligate FCPS to expend additional local resources. Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration & Leadership
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $472 grant from the Maryland Department of Natural Resources to support “Trout in the Classroom,” an environmental education project at Middletown High School.
“Trout in the Classroom” focuses on water quality education. Students in biology classes at Middletown High School will raise trout from eggs to fingerlings, monitor the water quality in the tank while trout are being raised, and release the trout during a field trip to a local stream. This project provides an opportunity for students to learn about the importance of water as a resource and understand ecosystem connectivity. Students will engage in the processes of observation, evaluation, record keeping, measuring, formulating and answering questions, writing, hypothesizing and drawing conclusions.
Grant funds will be used to purchase supplies for the aquarium ($161) and cover field trip costs ($211 for bus transportation and $100 for a substitute teacher).
Acceptance of this $472 grant from the Maryland Department of Natural Resources does not obligate FCPS to expend additional local resources. Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration & Leadership
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded $9,257 in grants from the Community Foundation of Frederick County to support schools and programs.
A grant for $700 was awarded to purchase sheet music for the elementary lending library, and two grants totaling $6,557 were awarded to purchase sheet music for the secondary lending library. Both libraries were developed collaboratively by FCPS’ Visual and Performing Arts Department and Library Media Services Department and are available for use by any FCPS instrumental or orchestra teacher. Appropriate music literature for bands and orchestras is selected for placement in the library.
A fourth grant in the amount of $2,000 was awarded to support the Fun Academics in the Summer PLUS (FAST+) program at West Frederick Middle School. Funds will be used to support student attendance and positive behaviors within FAST’s after school program at the school.
Acceptance of $9,257 in grants from the Community Foundation of Frederick County does not obligate FCPS to expend additional local resources. Staff recommends approval of these four grants.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
Tracey Lucas, Executive Director, School Administration & Leadership
Michael Markoe, Ed.D., Deputy Superintendent