PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation.
Bid 17M7, Maintenance Repair and Operations (MRO) Material & Supplies – Electrical
BACKGROUND/SUMMARY: The intent of this solicitation is for the purchase of electrical materials and supplies for use throughout Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPCP, Buyer Specialist
Randy Connatser, Maintenance Project Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Montgomery County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by Food and Nutrition Services for the furnishing and delivery of kitchenware and small equipment among various locations, as needed.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the development of central resources for competency based education and in preparation for the implementation of LYNX at Frederick High School.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Kevin Cuppett, Executive Director, Curriculum, Instruction & Innovation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish contracts with qualified firms for providing annuity, mutual fund and custodial account investment products and services for employees of Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Penny Opalka, Senior Manager, Human Resources
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends rejection by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation was to establish a contract for the replacement of a 1991, 165-ton air cooled chiller and associated pumps at Carroll Manor Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tom Mulligan, Project Manager III, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for all labor, materials, equipment, and services necessary for the replacement of exterior doors and frames, windows and curtain walls at Hillcrest Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Ryan Carter, Project Manager II, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends rejection by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation was to establish a contract for transportation services on a daily basis for students (morning and afternoon) attending Frederick Classical Charter School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tim Summers, Trustee, Frederick Classical Charter School
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #17-02.
BACKGROUND/SUMMARY: Budget Amendment #17-02 creates the new project Urbana Elementary School Water Line Replacement by transferring balances from the following closed projects: Walkersville Elementary School Addition, Rock Creek School Feasibility Study, Brunswick High School HVAC, Green Valley Elementary Chiller Replacement, Twin Ridge Elementary School Chiller Replacement, Valley Elementary Boiler Replacement, Emmitsburg Elementary School HVAC Phase 2, Valley Elementary School Roof Replacement, New Market Elementary Roof Replacement, Playground Replacements - Thurmont and Myersville Elementary School and Brunswick Middle School Roof Replacement.
The Urbana Elementary School Water Line Replacement project is required because the existing underground domestic water storage tank is leaking. The tank was installed during the original construction in 1960. The tanks are scheduled to be removed during the future Urbana Elementary School Replacement project but need to be replaced now due to their condition. The tank has been inspected and repairs are not recommended.
Frederick County Public Schools, working in conjunction with the Frederick County Department of Utilities and Solid Waste Management (DUWSM) and FCPS' civil engineers Fox and Associates, has determined the best course of action is to extend the 8 inch water line and install a temporary meter vault on the school's property. The temporary meter vault will be replaced during the replacement school construction.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S): Heather Jo Clabaugh, Budget Officer
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
The 2017 Legislative Session begins January 11, 2017. During Session, the Board may consider specific legislation and take positions as bills are introduced.
Delegate Kathy Afzali has drafted the Frederick County bill below, "LR0804 Frederick County Public Schools - Minimum School Hours - Requirement." The Board will discuss this draft legislation in order to take a position to communicate to the Delegation.
PURPOSE OF PRESENTATION: Staff requests review and approval of Forest Resource Ordinance (FRO) easements associated with electric service improvements to Catoctin High School.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has received a request from the Town of Thurmont to modify the route that electric lines cross the Catoctin High School property. Catoctin High is served by the power company that is managed by the Town of Thurmont. The relocation of the lines will upgrade and improve service to the school. This relocation builds on the switchgear replacement project that was completed in 2015. The new alignment will traverse the edge of the property in a location that does not impact current or future use of the property by the school (see backup 1) but is located within an existing Forest Resource Ordinance (FRO) Easement.
Due to the location of this new electric line alignment, a portion of the existing FRO easement must be released by the county and another area on the Catoctin High School site must be encumbered with a FRO easement. The new FRO easement area will be located on a remote part of the property that is already partially encumbered by a FRO easement. This new FRO easement will not impact current or future use of the property by the school.
Based on the above, staff recommends approval of the following documents:
PROCESS STATEMENT: As provided in Policy 202.6, “Construction, Renovation and Maintenance”, the Board of Education of Frederick County must approve all easements in excess of 1 acre in size. The FRO easement that is the subject of this request is 1.09 acres.
PRESENTER(S) & TITLE(S): Beth Pasierb, Supervisor, Facilities Planning
SUBMITTED BY: Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is informing the Board of Education of Frederick County (BOE) of the following change order to the construction manager (Oak Contracting) regarding the Frederick High School (FHS) replacement project:
BACKGROUND/SUMMARY:
Many general activities associated with new school construction projects are accomplished by FCPS construction managers as reimbursable expenses. Thus far, in construction, we have encountered several work request items that were unforeseen and needed to be addressed in a timely manner to maintain schedule. These items include:
Some of these expenses have already been incurred and others are anticipated to be incurred as the project approaches its final stages of construction.
Staff has approved an increase in the purchase order of the reimbursable amount by $250,000 to address anticipated general expenses through the end of the project. No additional funding for the project is required to approve this change order. Adequate funds exist in the project contingency budget to support this approval.
PROCESS STATEMENT:
FCPS Regulation #200-06, section F provides that: “A proposed change order (PCO) that requires timely approval in order for the project to proceed without undue delay may be approved by the executive director of Facilities (now Chief Operating Officer) if within the budget allocation…”. This notification is presented for informational purposes and to allow the BOE to ask questions of staff concerning this matter.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management
Roger Fritz, Director, Construction Management
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION: To review baseline data for Goal 4 measures in the FCPS Strategic Plan.
BACKGROUND/SUMMARY: In the 2015-2016 school year, FCPS initiated a new 5-year Strategic Plan containing 5 Aspirational Goals, 10 Priorities (2 per goal), and subsequent measurable goals. Goal 4 states that FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system. Measures include perceptual survey data regarding outreach efforts, collaboration, engagement, internal communication, interactions with Frederick County Public Schools (FCPS) staff and with the Board of Education (BOE), as well as parent and staff engagement via various communications tools (i.e., online grading, Find Out First, conferences, social media outlets, internal newsletters, etc.), and volunteer hours. Goals 1, 3, and 5 have already been presented to the BOE. Goal 2 is scheduled to be discussed at the January 25 BOE meeting.
PROCESS STATEMENT: A cross-departmental Strategic Plan Reporting workgroup was established to facilitate reporting on each goal. Baseline 2015-2016 measures from various departments were collected by the department of System Accountability and School Improvement (SASI). When a measurable goal states that “survey responses indicating a positive response in the following areas will increase by X% until reaching X%,” the Board will establish the percent increase desired. The second annual survey administration closes November 18, 2016. Data from the second survey administration will be reported with the second round of goal reporting.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
SUBMITTED BY:
Jamie Aliveto, Director, System Accountability and School Improvement
Mike Markoe, Ed.D., Deputy Superintendent
The Linganore High School Concert Choir, under the direction of Damon Dye, will perform a musical selection entitled, "The Star-Spangled Banner".
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function on December 22, 2016 at 10:30 am. in conference room 1A to receive an update on a time sensitive matter.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To recognize and present the National PTA School of Excellence Award to Spring Ridge Elementary and Glade Elementary.
BACKGROUND/SUMMARY:
The National PTA School of Excellence award is a recognition program that supports and celebrates partnerships between PTAs and schools to enrich the educational experience and overall well-being for all students. At National PTA Schools of Excellence, families feel welcomed and empowered to support student success, and PTA is a key partner for continuous school improvement. To be honored with this award is a significant recognition of outstanding school and PTA partnership.
PRESENTER(S) & TITLE(S):
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Staff requests review and approval of Forest Resource Ordinance (FRO) easements associated with electric service improvements to Catoctin High School.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has received a request from the Town of Thurmont to modify the route that electric lines cross the Catoctin High School property. Catoctin High is served by the power company that is managed by the Town of Thurmont. The relocation of the lines will upgrade and improve service to the school. This relocation builds on the switchgear replacement project that was completed in 2015. The new alignment will traverse the edge of the property in a location that does not impact current or future use of the property by the school (see backup 1) but is located within an existing Forest Resource Ordinance (FRO) Easement.
Due to the location of this new electric line alignment, a portion of the existing FRO easement must be released by the county and another area on the Catoctin High School site must be encumbered with a FRO easement. The new FRO easement area will be located on a remote part of the property that is already partially encumbered by a FRO easement. This new FRO easement will not impact current or future use of the property by the school.
Based on the above, staff recommends approval of the following documents:
PROCESS STATEMENT: As provided in Policy 202.6, “Construction, Renovation and Maintenance”, the Board of Education of Frederick County must approve all easements in excess of 1 acre in size. The FRO easement that is the subject of this request is 1.09 acres.
PRESENTER(S) & TITLE(S): Beth Pasierb, Supervisor, Facilities Planning
SUBMITTED BY: Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is informing the Board of Education of Frederick County (BOE) of the following change order to the construction manager (Oak Contracting) regarding the Frederick High School (FHS) replacement project:
BACKGROUND/SUMMARY:
Many general activities associated with new school construction projects are accomplished by FCPS construction managers as reimbursable expenses. Thus far, in construction, we have encountered several work request items that were unforeseen and needed to be addressed in a timely manner to maintain schedule. These items include:
Some of these expenses have already been incurred and others are anticipated to be incurred as the project approaches its final stages of construction.
Staff has approved an increase in the purchase order of the reimbursable amount by $250,000 to address anticipated general expenses through the end of the project. No additional funding for the project is required to approve this change order. Adequate funds exist in the project contingency budget to support this approval.
PROCESS STATEMENT:
FCPS Regulation #200-06, section F provides that: “A proposed change order (PCO) that requires timely approval in order for the project to proceed without undue delay may be approved by the executive director of Facilities (now Chief Operating Officer) if within the budget allocation…”. This notification is presented for informational purposes and to allow the BOE to ask questions of staff concerning this matter.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management
Roger Fritz, Director, Construction Management
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION: To continue the conversation with the Board of Education (BOE) regarding a new staffing model that will restore class size and ensure equity throughout the system.
BACKGROUND/SUMMARY:
As with any public school system, teachers are the most valuable asset of Frederick County Public Schools (FCPS), not only in numbers and investment in salaries and benefits which encumbers most the budget, but also in the basic fact that teachers are largely responsible for the day-to-day provision and quality of a student’s education. FCPS maintains a major responsibility to recruit, develop, reward and retain effective teachers; and equally as important, to ensure all students are instructed by the best teachers possible while providing appropriate staffing to schools educating students with high needs and social economic challenges.
As FCPS seeks to ensure a high-quality educational experience for every student, providing every school with equitable and adequate staffing and resources must be a priority.
PROCESS STATEMENT: In order to achieve maximum efficiency and effectiveness in deploying staff to schools, Dr. Alban formed the Strategic Staffing Workgroup (SSW) in the fall of 2015. Members, consisting of FCPS administrators, were charged with conducting a careful examination of the current process for staffing schools, in addition to offering recommendations to improve how schools receive, utilize and shift staff.
PRESENTER(S) & TITLE(S): Mike Markoe, Ed.D., Deputy Superintendent
SUBMITTED BY: Mike Markoe, Ed.D. Deputy Superintendent
PURPOSE OF PRESENTATION: The Chief Financial Officer will review the fiscal year 2018 Superintendent’s Recommended Operating Budget with the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The Superintendent released her fiscal year 2018 Recommended Operating Budget on January 9, 2017. The budget aligns with the Board of Education’s new strategic plan and totals $582.6 million. This budget is 4.8% more than the fiscal year 2017 budget and has $19.2 million more in expenditures than revenues.
The BOE is also scheduled to hold budget discussions with individual divisions and departments of FCPS during a scheduled budget work session on January 18, 2017 from 9:30 – 3:30. The BOE is then scheduled to approve a proposed budget at the January 25, 2017 Board meeting to take to the February public hearing. The BOE public hearing on the Operating Budget is scheduled for Wednesday, February 1, 2017 at 7:00 p.m. at Oakdale High School.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
The 2017 Legislative Session begins January 11, 2017. During Session, the Board may consider specific legislation and take positions as bills are introduced.
For informational purposes, included here is a link to statewide bill HB 0017 "Elementary and Secondary Education – Required Number of School Days – Repeal," sponsored by Delegate Afzali and scheduled for a First Reading in Ways & Means on January 11, 2017. Please see the link below:
http://mgaleg.maryland.gov/2017rs/bills_noln/hb/fhb0017.pdf
As requested, Delegate Karen Young's office has provided a draft of the Student Member of the Board partial voting rights bill for the Boards review. Please see the attachment below.
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $19,373 sub-grant from Hood College to support high school science education.
Hood College’s Center for Coastal and Watershed Studies (CCWS) was awarded a three-year grant from the National Oceanic Atmospheric Administration’s Bay Watershed Education and Training Program. The purpose of the grant is to study the impact of thermal pollution on local stream health. CCWS, in turn, will sub-grant $19,373 to FCPS to cover costs associated with teacher participation in the project.
Over the grant period, CCWS staff will provide professional development on thermal pollution education to 24 high school science and Foundations of Technology teachers. Professional development will include how to incorporate thermal pollution education into the curriculum, lesson planning, and the use of temperature logging equipment. FCPS teachers participating in the project will receive outdoor temperature logging equipment that can be installed on their campuses.
Grant funds will be used to cover substitute costs and workshop pay costs for the teachers involved in the project.
Acceptance of this $19,373 sub-grant from Hood College does not obligate FCPS to expend additional local resources. Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum Instruction and Innovation
Michael Markoe, Ed.D., Deputy Superintendent