PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
Bid 17C14, Relocation of Modular Classrooms
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the relocation of modular classrooms to accommodate projected student enrollments for the 2017-2018 school year.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPCP, Purchasing Agent
Ryan Carter, Construction Management, Project Manager II
Bid 17MISC10, Chromebook/Laptop Rugged Cases
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of chromebook/laptop cases for the deployment of chromebooks in the schools.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPCP, Purchasing Agent
Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Montgomery County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by Food and Nutrition Services for the furnishing, delivery and installation of large commercial kitchen equipment, as needed.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Montgomery County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized for the purchase of computer accessories and peripherals. Curriculum, with the support of IT, will utilize the contract for the purchase of Chromebook cases for the 1:1 Initiative, which allows students to check out Chromebooks, by semester, for home use.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the construction of the new Sugarloaf Elementary School. This recommendation represents a partial award.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the flooring replacement at Monocacy Middle School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval by the Board of Education of Frederick County (BOE) of the following potential change order (PCO) regarding the Frederick High School (FHS) replacement project:
Turf Practice Field Estimated Cost: $397,000
Practice Field Lighting Estimated Cost: $155,000
Practice Field Perimeter Black Vinyl Fence with Mow Strip: $ 48,000
BACKGROUND/SUMMARY: At the onset of the project, the Add/Alternates for the turf practice field and lights was not accepted due to funding restrictions. Due to a substantial effort in value engineering and conscious budget management, savings to the contingency of the project has been achieved and thus no additional funding for the project is required to approve this change order. Costs are estimated for these items and may increase due to inflationary factors. Staff will report back to the BOE to inform them of the final amounts when obtained. Adequate funds exist in the project contingency budget to support this request.
PROCESS STATEMENT: The new Frederick High School is a 21st century school that will offer many opportunities to the students as well as the community. The school has athletic appurtenances that are utilized by not only FHS students and other outside user groups, but West Frederick Middle School (WFMS) students as well, due to the proximity of the two schools. This use does not include just extra-curricular athletics, but use for curriculum-based instruction which takes place on the field also. In total, 11-12 PE classes, or approximately 750 FHS students, use the field for required and elective PE classes. Furthermore, approximately 475 FHS student-athletes use the practice field between WFMS and FHS throughout the school year.
Staff is requesting approval of the aforementioned Add/Alternates from the project contingency budget.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management
Roger Fritz, Director, Construction Management
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
SECOND READING
To continue discussion on developing a Board policy for outlining expectations for responding to reports of data breach incidents, as well as directing the Superintendent to establish a regulation to execute the intent of the policy in compliance with best practices and legal requirements.
BACKGROUND/SUMMARY:
At its January 25, 2017 meeting, the Board discussed new Board Policy 207 Data Breach Notification as a first reading, as well as proposed new FCPS Regulation 200-31 to execute the intent of the policy.
Feedback was provided and changes have been incorporated in the attachments (backup1 and backup2), which are identified in blue font.
Also attached are §10-1305, State Government Article, Maryland Annotated Code (backup3) and Data Breach Response Checklist issued by the Privacy Technical Assistance Center (PTAC) established by the U.S. Department of Education (backup4).
This information is offered to continue discussion of the new policy as a second reading.
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Edward (Ted) Gardner - Director of Technology Infrastructure
Chris Bohner – Supervisor of Networks and Security
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Board Policy 101 Organization of the Board – THIRD READING
Board Policy 114 Policy Development - FIRST READING
PROCESS STATEMENT:
On October 19, 2016 and January 25, 2017, the Board discussed creating a Board-appointed Policy Committee to establish a regular, systemic review of its policies and to ensure compliance with new laws or changes to laws.
As a result of discussion by the Board, changes were made to Policy 101 (backup1) and Policy 114 (backup2) third and first readings, respectively, which are presented for further review by the Board.
Relevant legal references are attached (backup3 through backup14).
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
SUBMITTED BY:
Joy Schaefer, Board of Education Member
The Pledge will be led by the Urbana Feeder Strings, followed by a musical selection entitled, "Hyfrydol" a traditional Irish folk tune, under the direction of Tammy Cave and Joe Wills.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met on January 27, 2017 in Administrative Function during their Board Retreat at 8:00 am., held at the Earth Space and Science Lab. Topics included: discussion of communications skills, relationship building and roles and responsibilities of the evaluation process.
Members present: Elizabeth Barrett, Michael Bunitsky, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Members absent: Colleen Cusimano
Others present: Theresa R Alban, Superintendent and Debbie Wachter-Harne, Executive Assistant to the Board
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To recognize February as Career and Technology Education (CTE) Month and February 18-25, 2017 as National Future Farmers of America (FFA) Week.
BACKGROUND/SUMMARY: This year’s CTE month theme is “Celebrate Today, Own Tomorrow.” Staff will show a video highlighting student engagement through use of technology in a CTE classroom. To celebrate CTE month, FCPS is showcasing CTE programs through a number of venues.
On Tuesday, February 28, the FCPS Technology Fair and Career and Technology Expo will be held at the Francis Scott Key Mall from 6 to 8 p.m. This event features students from CTE middle and high school programs, as well as Career and Technology Center (CTC) student ambassadors.
The Frederick News Post, in partnership with the CTE Advisory Council, will once again publish a series of four articles written by journalism students highlighting successful CTE or CTC alumni.
To commemorate National FFA week, FCPS Agricultural Education students will participate in Ag Week at the Francis Scott Key (FSK) Mall from February 13-18, 2017. Agricultural Education displays will be showcased throughout the week. In addition, FFA students will participate in a number of activities including an ice cream making contest on Monday, February 13 at 6:30 p.m., and a log sawing contest on Friday, February 17 at 7 p.m. Board members are cordially invited to experience this community partnership held at the FSK Mall the evenings of February 13-18, 2017.
PRESENTER(S) & TITLE(S):
Kristine Pearl, Supervisor, Career and Technology Education
Norm McGaughey, Coordinator Career and Technology Education
Esther Shafer, Former FCPS and CTC student
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION: In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval by the Board of Education of Frederick County (BOE) of the following potential change order (PCO) regarding the Frederick High School (FHS) replacement project:
Turf Practice Field Estimated Cost: $397,000
Practice Field Lighting Estimated Cost: $155,000
Practice Field Perimeter Black Vinyl Fence with Mow Strip: $ 48,000
BACKGROUND/SUMMARY: At the onset of the project, the Add/Alternates for the turf practice field and lights was not accepted due to funding restrictions. Due to a substantial effort in value engineering and conscious budget management, savings to the contingency of the project has been achieved and thus no additional funding for the project is required to approve this change order. Costs are estimated for these items and may increase due to inflationary factors. Staff will report back to the BOE to inform them of the final amounts when obtained. Adequate funds exist in the project contingency budget to support this request.
PROCESS STATEMENT: The new Frederick High School is a 21st century school that will offer many opportunities to the students as well as the community. The school has athletic appurtenances that are utilized by not only FHS students and other outside user groups, but West Frederick Middle School (WFMS) students as well, due to the proximity of the two schools. This use does not include just extra-curricular athletics, but use for curriculum-based instruction which takes place on the field also. In total, 11-12 PE classes, or approximately 750 FHS students, use the field for required and elective PE classes. Furthermore, approximately 475 FHS student-athletes use the practice field between WFMS and FHS throughout the school year.
Staff is requesting approval of the aforementioned Add/Alternates from the project contingency budget.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management
Roger Fritz, Director, Construction Management
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: At the October 19, 2016 meeting of the Board of Education of Frederick County (BOE), it was requested that staff submit a Request for Interest (RFI) to local, non-profit organizations to determine if there was interest for a shared use of the FCPS Lincoln “A” building located at 250 Madison Street, Frederick, MD (10.19.16 BOARDDOCS-LINCOLN A BUILDING). Staff returns to provide information on the RFIs received and staff recommendations.
BACKGROUND/SUMMARY: Following the October 19, 2016 BOE meeting, an RFI was emailed to seventy-four (74) local, non-profit organizations. The RFI opened on November 11, 2016 and closed on January 13, 2017. FCPS was contacted by five non-profit organizations requesting further information. Four of these five groups participated in a group tour of the building on December 21, 2016. An earlier tour was conducted on December 7, 2016 with the principal of Monocacy Valley Montessori Public Charter School. As of the close of the RFI on January 13, 2017 at 2:00 p.m., seven (7) RFIs were received (see backup 1).
PROCESS STATEMENT: Staff recommends the following programs as priorities for use of the Lincoln A building (see backup 2):
PRESENTER(S) & TITLE(S):
Paul A. Lebo, Chief Operating Officer
Michael Markoe, Deputy Superintendent
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: The Board of Education of Frederick County (BOE) will discuss the Fiscal Year 2018 Operating Budget and changes to the Superintendent’s Recommended Budget. The BOE may choose to approve the budget request at the February 8, 2017 BOE meeting or they have an optional February 15, 2017 BOE budget work session if more discussion is needed.
BACKGROUND/SUMMARY: The Superintendent released the Superintendent’s Recommended Budget on January 9, 2017. The BOE was briefed on the budget at the January 11, 2017 regular BOE meeting. On January 18, the BOE held an all-day work session with FCPS department heads and staff. At this meeting the BOE reviewed individually, each cost center’s operating budget. A public hearing was also held on February 1, 2017, in which the BOE received public comment on the Superintendent’s Recommended Budget.
Attached for reference is the Fiscal Year 2018 Superintendent’s Recommended Budget and the budget working file with staff adjustments associated with the governor’s budget and other minor adjustments. The new budget variance between expenditures and revenues is $16.6 million.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
The Board will discuss the following bill in order to take a position:
HB 392 Higher Education - Senatorial and Delegate Scholarships - Allocation of Unused Funds
Authorizing Senators and Delegates to use unspent Senatorial and Delegate scholarship money to reimburse specified county board of education for expenditures made on behalf of dually enrolled students.
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0392F.pdf
The following bills are posted for information, should the Board want to take a position on any at their February 22 meeting.
HB878/SB704 - Public Charter School Act of 2017
Establishing the Maryland Public Charter School Authority as a public chartering authority under the Maryland Public Charter School Program; specifying that employees of a public charter school authorized by the Authority are not public school employees, are exempt from State teacher certification requirements, and may refuse to join employee organizations; requiring the Authority to adopt specified policies regarding teacher induction, preparation, and development;
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0878F.pdf
http://mgaleg.maryland.gov/2017RS/bills/sb/sb0704F.pdf
SB 618 Education - Achievement School District - Establishment
Establishing the Achievement School District in the State Department of Education; specifying the purpose of the Achievement School District is to transform into high quality public schools all public schools in the State determined by the Department to enroll students whose academic performance ranks in the lowest 5% in the State; specifying criteria for the absorption of specified public schools into the Achievement School District; requiring a local school system to cooperate, as specified; etc.
http://mgaleg.maryland.gov/2017RS/bills/sb/sb0618F.pdf
SB 557 Education - Maryland Education Opportunity Account Program - Established
Establishing the Maryland Education Opportunity Account Program; stating a specified goal of the State; authorizing a parent of an eligible student to enroll in the Program; declaring that a specified student remains an eligible student under specified circumstances; establishing a Maryland Education Opportunity Account Authority; establishing the membership of the Authority; authorizing specified members to designate a representative with specified rights, powers, and duties; etc.
http://mgaleg.maryland.gov/2017RS/bills/sb/sb0557F.pdf