PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of the upcoming bid solicitation.
RFP 17MISC11, Unit Price Contract for HVAC Commissioning and Consulting Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to qualify and select licensed consultants for HVAC system commissioning and consulting services on an as-needed basis for construction, renovation and maintenance projects.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Brad Ahalt, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Howard County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized for the furnishing and delivery of musical instruments and related equipment for Frederick High School.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Randy Rumpf, Curriculum Specialist for Visual and Performing Arts
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Baltimore County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by the Facilities Services, Maintenance Department for all labor, supervision, supplies, and equipment to perform full or partial painting projects.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
William Kosola, Painter Foreman, Maintenance
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of sheet music, instructional aids, small equipment and music supplies.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Susan Thomas, Visual Performing Arts, Curriculum Specialist (PreK-5)
Dr. Randy Rumpf, Visual Performing Arts, Curriculum Specialist (6-12)
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the construction of the new Butterfly Ridge Elementary School. This recommendation represents a partial award.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #17-04.
BACKGROUND/SUMMARY: Budget Amendment #17-04 recognizes additional state funding received for Fiscal Year 2017 to create the State Owned Portable Repairs project. Frederick County Public Schools received approval and funding of this project on January 31, 2017.
In order to fully fund the project, local funds are required. FCPS staff recommends transferring funds from the following closed projects: Brunswick Middle School Roof Replacement, New Market Middle School Windows and Doors, Kemptown Elementary School Generator and Transfer Switch Replacement and Brunswick High School Stadium Lights Replacement.
This project updates two classrooms and makes upgrades to the exterior of the state owned portable located at Hillcrest Elementary School. Repairs include installation of new light fixtures, replacement of ceiling tiles, flooring replacement and exterior repairs.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: This presentation provides an overview of the Fiscal Year 2017 (FY17) second quarter financial results of the Unrestricted, Food & Nutrition Services and Self-Insurance Funds.
BACKGROUND/SUMMARY: Interim financial reporting supports Aspirational Goal 3 regarding the strategic and responsible utilization of FY17 resources.
Attached are the following documents for your review:
Attachment 1: Executive Summary
Attachment 2: FY17 Second Quarter Results for General Fund
Attachment 3: FY17 Second Quarter Results for Food & Nutrition Services
Attachment 4: FY17 Second Quarter Results for Self-Insurance Fund
Attachment 5: FY17 Second Quarter Results PowerPoint
PRESENTER(S) & TITLE(S):
Melissa Rollison, Financial Reporting Manager
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval of the following change order and proposed change orders (PCO) regarding the Frederick High School (FHS) replacement project:
BACKGROUND/SUMMARY:
In a continued effort to value engineer (VE) the construction of the new FHS, credits for various casework changes and marker boards are realized in change order #6A-03 (backup 1). The remaining (2) PCO’s are a result of a pre-bid RFI which stated the interior door frames were to be painted. The 6A contractor who supplied them did not cover this requirement adequately, thus a price was provided by the 9E contractor (backup 2), and it is offset by the credit from the 6A contractor (backup 3).
No additional funding for the project is required to approve this change order. Adequate funds exist in the project contingency budget to support this request.
PROCESS STATEMENT:
Although nearly all of the VE initiatives have been identified, this effort will be ongoing. It is important to understand that since the project is funded on a cost sharing basis between state and local funding sources (64% state and 36% local), any credits received will also be shared between the county and state at the same percentages. Therefore, 64% of any credits must be returned to the state funding authority.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management
Roger Fritz, Director, Construction Management
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1),(9), the Board will meet in Closed Session at 2:30 p.m. in Conference Room 5A to consider matters that relate to an appeal and negotiations with Frederick County Administrative and Supervisory Association (FCASA), Frederick County Teachers Association (FCTA) and Frederick Association of School Support Employees (FASSE).
A musical selection entitled, "America the Beautiful" performed by the Monocacy Middle School 8th Grade Band under the direction of Mrs. Lehman.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1),(9), the Board will meet in Closed Session at 2:30 p.m. in Conference Room 5A to consider matters that relate to an appeal and negotiations with Frederick County Administrative and Supervisory Association (FCASA), Frederick County Teachers Association (FCTA) and Frederick Association of School Support Employees (FASSE).
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Frederick County Public Schools, Food and Nutrition Services Department, seeks approval of the National School Breakfast Proclamation.
BACKGROUND/SUMMARY: National School Breakfast Week, sponsored by the School Nutrition Association (SNA), will be celebrated March 6 - 10, 2017. The celebration of National School Breakfast Week highlights the benefits of the school breakfast program. Frederick County Public Schools serves on average 6,000 breakfasts per day. Besides the traditional breakfast availability in the cafeteria, nine of our schools provide breakfast in the classroom through the Maryland Meals for Achievement and three of our schools have breakfast kiosks.
Studies show that students who eat breakfast have better attention and memory. Also, students who participate in school breakfast show improved attendance, behavior, and standardized test scores, as well as decreased tardiness.
PRESENTER(S) & TITLE(S):
Bob Kelly, Senior Manager, Food and Nutrition Services
JoAnn Morris, Food and Nutrition Services Specialist
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To showcase global studies, international education and world languages in Frederick County Public Schools (FCPS).
BACKGROUND/SUMMARY:
Frederick County Public Schools provides secondary students with course offerings in five different languages. The system sponsors an annual World Language Day, a community event to engage stakeholders in activities regarding second language acquisition. There are currently after-school language programs at select locations for students in grades one through five. Additional sites are scheduled to begin similar programs in the coming year. The county will host its fourth summer language immersion camp, another endeavor specifically designed for young learners ages eight to ten.
In an effort to bring awareness to second language acquisition, a proclamation will be included as part of the agenda for World Language Day 2017 and read by students at said event. Members of the Board of Education are invited to attend and participate in World Language Day at Tuscarora High School, Saturday, March 4, 2017, from 11:30 a.m. to 2:00 p.m.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
T. DeWayne Cash, Curriculum Specialist, World Languages
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction & Innovation
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval of the following change order and proposed change orders (PCO) regarding the Frederick High School (FHS) replacement project:
BACKGROUND/SUMMARY:
In a continued effort to value engineer (VE) the construction of the new FHS, credits for various casework changes and marker boards are realized in change order #6A-03 (backup 1). The remaining (2) PCO’s are a result of a pre-bid RFI which stated the interior door frames were to be painted. The 6A contractor who supplied them did not cover this requirement adequately, thus a price was provided by the 9E contractor (backup 2), and it is offset by the credit from the 6A contractor (backup 3).
No additional funding for the project is required to approve this change order. Adequate funds exist in the project contingency budget to support this request.
PROCESS STATEMENT:
Although nearly all of the VE initiatives have been identified, this effort will be ongoing. It is important to understand that since the project is funded on a cost sharing basis between state and local funding sources (64% state and 36% local), any credits received will also be shared between the county and state at the same percentages. Therefore, 64% of any credits must be returned to the state funding authority.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management
Roger Fritz, Director, Construction Management
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
THIRD READING
BACKGROUND/SUMMARY:
At its January 25, 2017 and February 8, 2017 meetings, the Board discussed new Board Policy 207 Data Breach Notification, as well as new FCPS Regulation 200-31 Data Breach Response Process to execute the intent of the policy.
Board Policy 207 is attached for the Board’s third reading and approval. (backup1)
FCPS Regulation 200-31 is attached for the Board’s information. (backup2)
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Edward (Ted) Gardner - Director of Technology Infrastructure
Chris Bohner – Supervisor of Networks and Security
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Board Policy 101 Organization of the Board – FOURTH READING
Board Policy 114 Policy Development - SECOND READING
PROCESS STATEMENT:
On October 19, 2016, January 25, 2017 and February 8, 2017, the Board discussed creating a Board-appointed Policy Committee to establish a regular, systemic review of its policies and to ensure compliance with new laws or changes to laws.
As a result of discussion by the Board, changes were made to Policy 101 (backup1) and Policy 114 (backup2) fourth and second readings, respectively, which are presented for the Board’s approval.
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
SUBMITTED BY:
Joy Schaefer, Board of Education Member
PURPOSE OF PRESENTATION: This board presentation will provide an annual review of the Monocacy Valley Montessori Public Charter School (MVMPCS) program.
BACKGROUND/SUMMARY: MVMPCS is in its 15th year of operation, having opened in the fall of the 2002-03 school year. MVMPCS currently serves 300 students from pre-school through grade 8. The goals of MVMPCS are to provide an authentic Montessori education while encouraging students to achieve educational excellence, provide enrichment opportunities for students, promote involvement among parents and staff, promote and support professional development, and seek continual improvement for the physical environment.
During the previous year, students participated in the PARCC State Assessments. The assessment results indicated that the percentage of students scoring proficient (scores at Levels 3,4, or 5) in English/Language Arts are as follows: Grade 3 – 72%, Grade 4 - 84%, Grade 5 – 77%, Grade 6 – 96%, Grade 7 – 100%, Grade 8 – 100%. The percentage of students scoring proficient in Mathematics were as follows: Grade 3 – 56%, Grade 4 – 49%, Grade 5 – 50%, Grade 6 – 86%, Grade 7 – 87%, Grade 8 – 100%. MVMPCS students are taught a Peace Curriculum that includes exercises in mindfulness, strategies for problem resolution and opportunities for developing empathy for others.
Monocacy Montessori Communities, Inc. (MMCI) meets all contractual requirements for accurate financial reporting and adheres to generally accepted accounting principles, financial management requirements, and auditing requirements by FY2016 audit results submitted in September 2016.
PROCESS STATEMENT: During the presentation presenters will share the 2015-16 annual report and answer questions about the school’s instructional program and operating procedures.
PRESENTER(S) & TITLE(S):
Mark Pritts, Instructional Director for Elementary and Charter Schools
Melissa Najera, President of MMCI
Nancy Radkiewicz, MVMPCS Principal
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration and Leadership
PURPOSE OF PRESENTATION: In an effort to better support the needs of students with disabilities and to provide enhanced supports to schools in doing so, a revised model for how special education staff is allocated to schools is proposed for Board action.
BACKGROUND/SUMMARY: At the February 15, 2017 Board of Education Work Session, staff presented a proposed Special Education Staffing Model for Board consideration that addresses the following:
PROCESS STATEMENT: Staff presented the proposed staffing model to the Board at the February 15, 2017 Board of Education Work Session. Discussion was held and additional information was requested in preparation for Board action at this meeting.
PRESENTER(S) & TITLE(S):
Dr. Keith Harris, Executive Director Accelerating Achievement and Equity
Michelle Concepcion and Carol Breeze, Directors of Special Education & Psychological Services
SUBMITTED BY: Dr. Keith Harris, Executive Director of Accelerating Achievement and Equity
The Board will discuss the following bills and determine what, if any, position they will take on each.
HB 680 Maryland Longitudinal Data System - Student and Workforce Data Linkage - Extension of Time Limit
Extending from 5 years to 20 years the length of time that student data and workforce data used by the Maryland Longitudinal Data System is limited to being linked beyond the date of latest attendance in any educational institution in the State.
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0680F.pdf
HB 461 / SB 452 Education - Accountability Program - Assessments (Less Testing, More Learning Act of 2017)
Requiring the State Board of Education to adopt regulations limiting the amount of time in the aggregate that may be devoted to federal, State, and locally mandated assessments for each grade to 2% of the specified minimum required annual instructional hours; prohibiting time devoted to teacher-selected classroom quizzes and exams, portfolio reviews, or performance assessments from being counted toward the specified testing time limits; etc.
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0461F.pdf
http://mgaleg.maryland.gov/2017RS/bills/sb/sb0452F.pdf
HB 705 Education - PARCC Testing - Children with Disabilities (Ben's Rule)
Authorizing a parent or guardian of a child with a disability who is nonverbal to refuse to allow the child to participate in a Partnership for Assessment of Readiness for College and Careers (PARCC) assessment or its equivalent in a public school; and requiring that the refusal be documented in the Individualized Education Program of the child.
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0705F.pdf
HB 878 / SB 704 Public Charter School Act of 2017
Establishing the Maryland Public Charter School Authority as a public chartering authority under the Maryland Public Charter School Program; specifying that employees of a public charter school authorized by the Authority are not public school employees, are exempt from State teacher certification requirements, and may refuse to join employee organizations; requiring the Authority to adopt specified policies regarding teacher induction, preparation, and development; etc.
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0878F.pdf
http://mgaleg.maryland.gov/2017RS/bills/sb/sb0704F.pdf
SB 618 Education - Achievement School District - Establishment
Establishing the Achievement School District in the State Department of Education; specifying the purpose of the Achievement School District is to transform into high quality public schools all public schools in the State determined by the Department to enroll students whose academic performance ranks in the lowest 5% in the State; specifying criteria for the absorption of specified public schools into the Achievement School District; requiring a local school system to cooperate, as specified; etc.
http://mgaleg.maryland.gov/2017RS/bills/sb/sb0618F.pdf
HB 0704 Education - Identity Protection and Credit Monitoring Services (Student Identity Protection Act)
Requiring the State Board of Education to provide identity protection and credit monitoring services for at least 5 years for current and former students whose personal information has been compromised by a breach of a public school's or a local school system's computer network in violation of a specified provision of law; etc.
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0704f.pdf