PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 17MISC12, Stop Loss Insurance
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to provide stop loss insurance (referred to as Excess Risk Insurance) to pay eligible medical claims by employees which exceed a “cap”.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Penny Opalka, Senior Manager, Human Resources
Bid 17M9, On Call Painting Services
BACKGROUND/SUMMARY: The intent of this solicitation is to provide a contract with vendor(s) to provide all labor, supervision, supplies and equipment to perform full, or partial painting projects.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
William Kosola, Painter Foreman, Maintenance
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to qualify and select vendor(s) to provide various moving services for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Brad Ahalt, Construction Management, Senior Project Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for dental insurance benefits for active and retired employees of Frederick County Public Schools and their dependents.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Penny Opalka, Senior Manager, Human Resources
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract extension and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to extend the servicing and maintenance of various makes and models of building maintenance custodial equipment.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To share evaluation findings of the 21st Century Community Learning Center (21st CCLC) programs operating in Frederick County Public Schools (FCPS).
BACKGROUND/SUMMARY: During the 2015-2016 school year, FCPS was awarded four separate 21st CCLC grants. The grants were funded by the U.S. Department of Education’s 21st CCLC program. Three of the grants came to FCPS through the Maryland State Department of Education (MSDE) and were operated by FCPS as Fun Academics in the Summer Time (FAST). The fourth grant was awarded by MSDE to Mt. Carmel United Methodist Church (MCUMC) and operated in partnership with FCPS as the Hope After School Program (HASP). The below chart summarizes the four grants.
2015-2016 21st CCLC Grants |
|||||
Grant Name |
Award Amount |
Program Period |
Schools Served |
Number of Students Served |
Description |
FAST1 |
$314,713 |
Year 1 of 3 |
Monocacy ES Monocacy MS Gov. Thomas Johnson HS |
115 |
5-week summer program at each school High school credit for rising 9th grade students |
FAST2 |
$367,774 |
Year 2 of 3 |
Lincoln ES Hillcrest ES Waverley ES |
116 |
5-week summer program located at Lincoln ES |
FAST+ |
$350,645 |
Year 2 of 3 |
West Frederick MS Frederick HS |
146 |
23-week afterschool program at WFMS 5-week summer program at WFMS High school credit for rising 9th grade students |
HASP |
$70,806 |
Year 1 of 3 |
Spring Ridge ES |
39 |
24-week afterschool program at MCUMC |
All 21st CCLC grantees are required to hire an external evaluator to assess the efficacy of the program. In spring 2015, FCPS went through a bid process to select an external evaluator. Four companies submitted proposals; on 24 June 2015, the Frederick County Board of Education awarded the contract to Solomon Evaluation, LLC. The cost for evaluation services were covered by the three grants. Solomon Evaluation also served as the external evaluator for HASP.
Solomon Evaluation, LLC found that the 21st CCLC programs largely worked, with the majority of performance objectives being met. Three programs accomplished their student achievement objectives; the fourth missed the target by only three percentage points. All of the FAST programs met their health insurance and program satisfaction objectives, and FAST2 met its family engagement objective. While HASP did not meet this target, 92% of families participated in at least one family engagement activity. The below chart summarizes program-specific performance on progress toward their objectives.
PROGRESS ON PERFORMANCE OBJECTIVES, 2015-2016 |
||||
|
FAST1 |
FAST2 |
FAST+ |
HASP |
Student Achievement |
Yes |
No* |
Yes |
Yes |
Attendance |
Yes |
No |
No |
n/a |
Health Insurance |
Yes |
Yes |
Yes |
n/a |
Health Challenge |
n/a |
n/a |
n/a |
No |
Program Satisfaction |
Yes |
Yes |
Yes |
n/a |
Family Engagement |
No |
Yes |
No |
No |
n/a = no corresponding performance objective
*objective within three percentage points of being met
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Dr. Shira Solomon, Principal, Solomon Evaluation, LLC
Doreen Bass, Grant Coordinator
April Vierra, 21st CCLC Teacher Specialist
Dr. Rev. Jennifer K. Smith, HASP Project Director and Senior Pastor, Mt. Carmel United Methodist Church
Jennifer Russo, HASP Program Manager
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration and Leadership
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The April - June 2017 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
The Yellow Springs Singers will recite the Pledge of Allegiance, followed by a musical selection entitled, "My America", under the direction of Rosanne Fraley and accompanist Lois Kuhn from Yellow Springs Elementary School.
PURPOSE OF PRESENTATION:
To proclaim and celebrate March, 2017 as Youth Art Month, Music in our Schools Month and Theater in our Schools Month.
BACKGROUND/SUMMARY:
Youth Art Month: The Council for Art Education (CFAE) administers Youth Art Month at the national level. Festivities take place annually, traditionally each March, to celebrate visual arts for grades K – 12. The Youth Art Month Program emphasizes the value of art education for all children, encourages support for quality school art programs, and promotes art material safety. Youth Art Month also provides a forum for recognizing skills developed through visual arts experiences that are not possible in other curriculum subjects.
Music in our Schools Month: March has been officially designated by the National Association for Music Education (NAfME) for the observance of Music In Our Schools Month® (MIOSM®), the time of year when music education becomes the focus of schools across the nation. MIOSM began as a single statewide celebration in 1973, and has grown over the decades to encompass a day, then a week, and then in 1985 to become a month long celebration of school music. The purpose of MIOSM is to raise awareness of the importance of music education for all children – and to remind citizens that school is where all children should have access to music. MIOSM is an opportunity for music teachers to bring their music programs to the attention of the school and the community, and to display the benefits that school music brings to students of all ages.
Theatre in Our Schools Month: Theatre in Our Schools (TIOS) is a celebration of theatre in our schools and schools in our theatres. Sponsored by the American Alliance for Theatre & Education (AATE) and the Educational Theatre Association (EdTA), the goals of TIOS are to raise public awareness of the impact of theatre education and draw attention to the need for more access to quality programs in and out of school for all students. While TIOS presentations and advocacy may happen anytime in schools, theatres, and other public spaces, AATE and EdTA will recognize and promote March as the official Theatre In Our Schools month.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Dr. Randy Rumpf, Curriculum Specialist for Secondary Visual/Performing Arts
Susan Thomas, Curriculum Specialist for Elementary Visual/Performing Arts
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction & Innovation
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
This presentation will provide an annual report from the Frederick County Special Education Citizens Advisory Committee.
BACKGROUND/SUMMARY:
The Frederick County Special Education Citizens Advisory Committee (SECAC) was officially established in December, 2004. At the Board’s request, SECAC submits an annual report of activities and progress for the previous school year. This is an active committee of 28 members, representing parents of students with disabilities, FCPS staff, and community members who make every effort to include a high school student with special needs as part of their membership.
PROCESS STATEMENT:
Meetings are held monthly from September to May and are open to the public. In addition, SECAC has established that an annual retreat will be held at the end of each school year to review their work, make recommendations and commendations for the Board report, and establish priorities for the coming year.
PRESENTER(S) & TITLE(S):
Sharon Buntman, SECAC Chairperson
Michelle Concepcion, Director of Special Education & Psychological Services
SUBMITTED BY:
Sharon Buntman, SECAC Chairperson
Michelle Concepcion, Director of Special Education & Psychological Services
Dr. Keith Harris, Executive Director of Accelerating Achievement & Equity
PURPOSE OF PRESENTATION: First, this discussion is for the Board to have an initial conversation about the scope and timeline of new policy – [working title]: Gender Identity Matters; Ensuring Welcoming and Affirming Schools. Second, this discussion is for the Board to assign policy writing to policy drafting committee and recommend schedule.
BACKGROUND/SUMMARY: On February 22, 2017, a majority of the Board agreed to develop a policy to ensure transgender and gender nonconforming students were treated with equity across all schools in FCPS. On Monday, February 27, 2017 the Board issued a statement to standardize practices that ensure students have access to facilities that align with the gender to which they identify and that students are identified by preferred names and pronouns. The Board’s statement also indicated policy would align with State guidance (Maryland State Department of Education’s Providing Safe Spaces for Transgender and Gender Nonconforming Youth: Guidelines for Gender Identity Non-Discrimination).
During public comment on February 22, 2017, the Board heard substantial public comment from students and parents about the need for such a policy. Likewise, in several dozen emails received from the public, students, parents, community members and leaders, as well as mental health and medical health professionals have delivered the same message to the Board.
This Policy supports strategic goals for student achievement and health and safety.
PRESENTER(S) & TITLE(S):
Liz Barrett, Vice President
SUBMITTED BY:
Liz Barrett, Vice President
The following legislation is posted for the Board's information, further discussion and/or action on a formal position.
HB 842 Admissions and Amusement Tax - Exemption for School Field Trips
Establishing that the admissions and amusement tax may not be imposed by a county or municipal corporation on gross receipts derived from any charge for admission for State public school field trips or similar activities.
http://mgaleg.maryland.gov/2017RS/fnotes/bil_0002/hb0842.pdf
HB 331 / SB 786 Education - Behavior Intervention Plans - Physical Restraint and Seclusion
Prohibiting a public agency and a nonpublic school from using physical restraint except under specified circumstances; prohibiting a public agency and a nonpublic school from using seclusion except under specified circumstances; requiring a public agency or a nonpublic school that uses seclusion to take specified actions; requiring schools to report to the State Department of Education on or before December 1 each year specified information relating to physical restraint and seclusion incidents; etc.
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0331F.pdf
http://mgaleg.maryland.gov/2017RS/bills/sb/sb0786F.pdf
HB 425 / SB 651 Public Schools - Suspensions and Expulsions
Prohibiting prekindergarten students from being suspended or expelled from public schools; authorizing the suspension or expulsion of students in kindergarten, first grade, or second grade if the student has knowingly brought a firearm to school or has possessed a firearm at school; requiring the school to provide specified supports to address the student's behavior; requiring the school system to remedy the impact of the student's behavior through specified intervention methods; etc.
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0425F.pdf
http://mgaleg.maryland.gov/2017RS/bills/sb/sb0651F.pdf
The Board provided testimony or sent letters of support/opposition on the following bills, in accordance with their decisions at their meeting on February 22, 2017.
HB 878/SB 704 Public Charter School Act of 2017
Testimony for both House and Senate Bills attached - please see below.
http://mgaleg.maryland.gov/2017RS/fnotes/bil_0008/hb0878.pdf
http://mgaleg.maryland.gov/2017RS/fnotes/bil_0004/sb0704.pdf
HB 1028/SB 804 - Frederick County Board of Education - Student Member Partial Voting Rights
Testimony for both House and Senate Bills attached - please see below.
http://mgaleg.maryland.gov/2017RS/fnotes/bil_0008/hb1028.pdf
http://mgaleg.maryland.gov/2017RS/fnotes/bil_0004/sb0804.pdf
HB 461/SB 452 Education - Accountability Program - Assessments (Less Testing, More Learning Act of 2017)
Letters to Delegate Kaiser and Senator Conway attached - please see below.
Current version of amended House Bill and Senate Bill:
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0461t.pdf
http://mgaleg.maryland.gov/2017RS/bills/sb/sb0452F.pdf
The Board, pursuant to the positions taken at their February 22, 2017 meeting, will be providing the following testimony:
HB 705 Education - PARCC Testing - Children with Disabilities (Ben's Rule) (Bill Hearing: March 10)
Testimony will be provided - please see below. The fiscal note is not available at this time.
SB 618 Education - Achievement School District - Establishment (Bill Hearing: March 8)
Testimony is attached - please see below. The fiscal note is not available at this time.