PRESENTATION OF _3_ BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 17M10, Building Automation Parts, Service and Maintenance
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with qualified, professional contractors to provide parts, service and maintenance for the building automation, energy management, and automatic temperature control systems at Frederick County Public Schools (FCPS).
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Curtis Orndorff, Building Maintenance Manager
Bid 17T4, School Bus Inspection
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the inspection of school vehicles, mainly school buses, in the FCPS fleet. Bus inspections can only be performed by vendors who employ a certified bus inspector. School buses can remain in service for 12 years. Under the Aging School Bus program, buses are able to remain in service for three additional years, up to 15 years, but need to be inspected and approved each year.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPCP, Purchasing Agent
Mark Maggitti, Fleet Maintenance Manager
Bid 17C11, New Market Middle School Water Vault Relocation
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the abandonment of an underground vault that was original to the school. The original intent of the vault was to house the water storage for wells and fire suppression prior to connection to city water. Since the connection to city water, the need for this vault has been eliminated.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tom Mulligan, Construction Management, Project Manager III
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Baltimore County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized for maintenance, repair and installation of security and access control systems on an as-needed basis throughout FCPS.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Scott Blundell, Supervisor of Security and Emergency Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Intergovernmental Purchasing Alliance.
BACKGROUND/SUMMARY: This contract will be utilized by the Maintenance Department for the repair and/or replacement of auditorium seating throughout FCPS locations.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Robert Wilkinson, Director, Facilities Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from the National Joint Powers Alliance (NJPA).
BACKGROUND/SUMMARY: This contract will be utilized by the Construction Management Department for indoor-outdoor athletic surfacing equipment, products, supplies, installation and services.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the installation of a new generator at Rock Creek School and a replacement generator at Hillcrest Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Thomas Mulligan, Project Manager III, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide preventive maintenance, testing, and emergency repair services for the elevators and wheelchair lifts in Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Curtis Orndorff, Building Maintenance Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for property and casualty insurance coverage for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
FIRST READING
The Board of Education (Board) Policy Committee met on March 15, 2017 and reviewed proposed changes to Board Policy 430 Attendance at Schools which is presented as a first reading and, due to the brevity of the changes, is also scheduled for consent.
PROCESS STATEMENT:
The Maryland General Assembly passed Senate Bill 362 and House Bill 373, Age for Compulsory Public School Attendance - Exemptions, effective July 1, 2012.
Phase one of the law became effective on July 1, 2015 and increased the age of compulsory school attendance from 16 to 17. On March 25, 2015, the Board approved changes to Board Policy 430 with a footnote regarding the phased in law.
Phase two of the law must be fully implemented by the beginning of the 2017-2018 school year and will further increase the age of compulsory school attendance from 17 to 18. Proposed changes to Policy 430 are attached for consent by the Board (backup1). Relevant sections of Maryland law are also attached for the Board’s information (backup2 and backup3). Upon Board approval, the change in Policy 430 will be adopted effective July 1, 2017.
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Policy Committee Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
The Board of Education (Board) Policy Committee met on March 15, 2017 and reviewed the attached changes to Board Policy 440 Charter Schools which is now presented as a first reading.
PROCESS STATEMENT:
In the 2015 session of the Maryland General Assembly, provisions were adopted to the charter school law including an amendment that created a category of charter schools called “eligible charter schools.” The law directed the Maryland State Board of Education (State Board) to create standards and criteria for a local Board to assess a charter school and determine if it is an “eligible charter school.” On December 6, 2016, the State Board issued guidance in implementing the “eligible charter school” provision.
Proposed changes to Board Policy 440 are attached for discussion by the Board (backup1).
Maryland law and the State Board’s guidance are attached for the Board’s information (backup2 and backup3).
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Policy Committee Members
Jamie Cannon, Chief of Staff and Legal Counsel
Mark Pritts, Instructional Director of Elementary Schools & Charter Schools
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
The Brunswick Elementary Chorus will perform a musical selection entitled, "America the Beautiful", under the direction of Jonathan Cook and Sharon Cheek.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To increase awareness in the community about science, technology, engineering and math (STEM) education, Frederick County Public Schools (FCPS) requests that the Board of Education designate the week of March 27-April 2, 2017 as the fifth annual STEM Education Week. Furthermore, we are requesting approval of a proclamation which will be read.
BACKGROUND/SUMMARY:
FCPS provides students in grades PreK-12 with STEM experiences to prepare them for 21st century careers. STEM experiences focus on awareness and exploration in elementary and middle schools with advanced preparation in high school.
Members of the Board of Education and citizens of the community are invited to attend the following STEM events:
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Kim Day, Curriculum Specialist, Elementary Social Studies and STEM
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION: To proclaim and celebrate March 21, 2017 as World Down Syndrome Day (WDSD), a global awareness day which has been officially observed by the United Nations since 2012.
BACKGROUND/SUMMARY: March 21, 2017 marks the 12th anniversary of World Down Syndrome Day (WDSD). The date for WDSD being the 21st day of the 3rd month was selected to signify the uniqueness of the triplication (trisomy) of the 21st chromosome which causes Down Syndrome. The original idea was proposed by members of the European Down Syndrome Association and Down Syndrome International.
Down Syndrome is a naturally occurring chromosomal arrangement that has always been a part of the human condition, being universally present across racial, gender or socio-economic lines, and affecting approximately 1 in 800 live births, although there is considerable variation worldwide. Down Syndrome usually causes varying degrees of intellectual and physical disabilities and associated medical issues. The Secretary-General of the United Nations said on March 21, 2012, "On this day, let us reaffirm that persons with Down Syndrome are entitled to the full and effective enjoyment of all human rights and fundamental freedoms. Let us each do our part to enable children and persons with Down Syndrome to participate fully in the development and life of their societies on an equal basis with others. Let us build an inclusive society for all.”
Frederick County Public Schools has partnered with Families Reaching, Influencing, Educating, & Networking for Down Syndrome (F.R.I.E.N.D.S.) to recognize this day by creating posters representing students with Down Syndrome in Frederick County. These posters were distributed to all of our schools for display in recognition of World Down Syndrome Day, in order to promote and foster awareness and inclusive opportunities for all.
Two students from the SUCCESS Program will be present to share more about this observance.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Hannah Carbaugh, SUCCESS Student
Nicholas Chomiak, SUCCESS Student
Carol Breeze, Acting Director of Special Education & Psychological Services
Michelle Concepcion, Director of Special Education & Psychological Services
Katie Turner, Coordinator, SUCCESS
Denny Weikert, Treasurer, F.R.I.E.N.D.S.
SUBMITTED BY:
Michelle Concepcion, Director of Special Education & Psychological Services
Dr. Keith Harris, Executive Director, Accelerating Achievement & Equity
PURPOSE OF PRESENTATION: Staff recommends Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY: The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools Central Office Building at 191 South East Street from February 13-18, 2017.
PROCESS STATEMENT: FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Board approval of Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The April - June 2017 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION:
FIRST READING
The Board of Education (Board) Policy Committee met on March 15, 2017 and reviewed proposed changes to Board Policy 430 Attendance at Schools which is presented as a first reading and, due to the brevity of the changes, is also scheduled for consent.
PROCESS STATEMENT:
The Maryland General Assembly passed Senate Bill 362 and House Bill 373, Age for Compulsory Public School Attendance - Exemptions, effective July 1, 2012.
Phase one of the law became effective on July 1, 2015 and increased the age of compulsory school attendance from 16 to 17. On March 25, 2015, the Board approved changes to Board Policy 430 with a footnote regarding the phased in law.
Phase two of the law must be fully implemented by the beginning of the 2017-2018 school year and will further increase the age of compulsory school attendance from 17 to 18. Proposed changes to Policy 430 are attached for consent by the Board (backup1). Relevant sections of Maryland law are also attached for the Board’s information (backup2 and backup3). Upon Board approval, the change in Policy 430 will be adopted effective July 1, 2017.
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Policy Committee Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Presentation of the Superintendent’s recommended attendance area for the new Butterfly Ridge Elementary School and adjustments to existing attendance area boundaries.
BACKGROUND/SUMMARY: A redistricting study is required to establish the attendance area boundaries for the new Butterfly Ridge Elementary School to be located on Butterfly Lane in Frederick City. Adjustments will also be made to existing elementary, middle and high school attendance area boundaries. Ten elementary, five middle and four high schools are included in the study. These schools include Ballenger Creek, Carroll Manor, Hillcrest, Lincoln, Orchard Grove, Parkway, Tuscarora, Valley, Waverley, and Whittier elementary schools; Ballenger Creek, Brunswick, Crestwood, Monocacy, and West Frederick middle schools; and Brunswick, Frederick, Governor Thomas Johnson, and Tuscarora high schools. There are approximately 15,700 preK-12th grade students living within the study area.
The redistricting study, led by Facilities Planning staff, began in the summer of 2016. Staff followed the process outlined in Board Policy 200.2.D and was guided throughout the study by the factors found in Board Policy 200.2.C. Completion of the study in the summer of 2017 will allow a year for new bus routes to be created and school administration to adjust staffing in response to new enrollment projections. The new attendance boundaries will go into effect with the start of the 2018-19 school year with the opening of Butterfly Ridge Elementary School.
Throughout the entire project, FCPS engaged the school communities in meaningful activities that allowed parents to fully participate in the redistricting process. A project website was created at http://www.fcps.org/facilities/Butterfly-Ridge-Redistricting.cfm. All information created during the study, and presented at public meetings, was posted on the project website. A project email address was established to accept comments and questions regarding the study at BRESRedistricting@fcps.org. Comments received throughout the study have been answered and catalogued, and are available for the Board’s review. A frequently asked questions page was created and posted on the project website.
Attached is the Superintendent’s recommendation for the new Butterfly Ridge attendance area along with recommended changes to existing elementary, middle, and high school attendance boundaries (see backup 1 and 2).
Following tonight’s presentation, the Board of Education of Frederick County (BOE) will hold public hearings in the community to receive comments on the recommendations. The public hearings are scheduled for March 29 (Orchard Grove Elementary), April 5 (Hillcrest Elementary), and April 26 (Waverley Elementary). All public hearings start at 7 p.m. The BOE is then scheduled to make a decision on the redistricting recommendation at their May 24, 2017 Board meeting.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY: Paul Lebo, Chief Operating Officer
The Board of Education sent the following letters of support for the following budget items or legislation.
Support for Governor's Budget item to support Frederick County's LYNX pilot ($337,000) - please see below.
Support for HB 842 - Admissions and Amusement Tax - Exemption for School Field Trips - please see below.
http://mgaleg.maryland.gov/2017RS/bills/hb/hb0842T.pdf