PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitation.
Bid 17M12, Door Hardware
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of miscellaneous door hardware on an as needed basis. Door hardware is standardized throughout the school system and is installed by the Maintenance Department for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Rick Barnard, Locksmith Foreman, Facilities Services, Maintenance
Bid 17T5, Unit Price Contract for Vehicle Repairs
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the unit price contract for vehicle repair. This will cover the routine servicing and maintenance of most light, medium duty vehicles and mini buses for the Transportation Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Mark Maggitti, Fleet Maintenance Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from The Cooperative Purchasing Network (TCPN).
BACKGROUND/SUMMARY: This contract will be utilized for the furnishing and delivery of musical instruments and related equipment for Frederick High School.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Kathy Campagnoli, Principal, Frederick High School
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Prince William County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to make purchases on Amazon.com via their Amazon Business platform. Amazon Business is tailored to business and governmental agencies and allows for two day shipping and workflow approval capabilities.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from the National Joint Powers Alliance (NJPA).
BACKGROUND/SUMMARY: This contract will be utilized for the purchase of cafeteria tables and art equipment for the new Frederick High School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Kathy Campagnoli, Principal, Frederick High School
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from The Maryland Education Enterprise Consortium (MEEC).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of computer hardware, servers and other technology needs. This contract is used in conjunction with the State of Maryland Hardware Contract and the PEPPM Technology Contract to obtain the best pricing for technology needs.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Edward Gardner, Director of Technology Infrastructure
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the inspection of school vehicles, mainly school buses, in the FCPS fleet. Bus inspections can only be performed by vendors who employ a certified bus inspector.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Mark Maggitti, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for external penetration testing services for analyzing the security of the FCPS network.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Edward Gardner, Director of Technology Infrastructure
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to qualify and select inspection/testing firm(s) that will provide quality assurance testing services on an as needed basis. Testing and inspection services may be used for new construction, renovation, maintenance repairs and replacement projects.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tony Ray, Construction Management, Project Manager III
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the abandonment of an underground vault that was original to New Market Middle School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tom Mulligan, Project Manager III, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of water heaters and thermostatic water mixing valves to be used by the Maintenance Department to replace existing units at various locations.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Randy Connatser, Maintenance Project Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.
BACKGROUND/SUMMARY: Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending March 31, 2017.
This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance. The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects. Details concerning an individual project are available upon request. Please note projects solely funded by the State are excluded from this report.
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Budget Officer
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On April 12, 2017 the Policy Committee reviewed Policy 103 Superintendent. Recommended edits are presented for the Board’s review and approval. (backup1)
Relevant legal references are also attached for the Board’s information. (backup2, backup3 and backup4)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On April 12, 2017 the Policy Committee reviewed Policy 104 Board of Education Compensation and Expenses. Recommended edits are presented for the Board’s review and approval. (backup1)
Relevant legal references are also attached for the Board’s information. (backup2 and backup3)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
The Board of Education (Board) Policy Committee met on March 15 and April 5, 2017 and reviewed proposed changes to Board Policy 440 Charter Schools.
The Board discussed proposed changes at its meeting on March 22, 2017.
PROCESS STATEMENT:
In the 2015 session of the Maryland General Assembly, provisions were adopted to the charter school law including an amendment that created a category of charter schools called “eligible public charter schools.” The law directed the Maryland State Board of Education (State Board) to create standards and criteria for a local Board to assess a charter school and determine if it is an “eligible public charter school.” On December 6, 2016, the Maryland State Department of Education (MSDE) issued guidance in implementing the “eligible public charter school” provision.
Proposed changes to Board Policy 440 are attached for review and discussion by the Board (backup1).
Maryland law and the guidance provided by MSDE are attached for the Board’s information (backup2 and backup3).
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Policy Committee Members
Jamie Cannon, Chief of Staff and Legal Counsel
Mark Pritts, Instructional Director of Elementary Schools & Charter Schools
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On March 15, April 5, April 12 and May 10, 2017 the Policy Committee discussed new Policy 443 Creating Welcoming and Affirming Schools for Transgender and Gender Nonconforming Students. The draft policy is presented today as a first reading for the Board’s review and discussion. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9), the Board will meet in Closed Session at 2:30 p.m. in Conference Room 5A to consider matters that relates to negotiations with the Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and Frederick Association of School Support Employees (FASSE).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9), the Board will meet in Closed Session at 2:30 p.m. in Conference Room 5A to consider matters that relates to negotiations with the Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and Frederick Association of School Support Employees (FASSE).
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Frederick County Public Schools (FCPS) seeks approval of the Bike to School Month Proclamation (see backup 1).
BACKGROUND/SUMMARY: The first-ever National Bike to School Day took place on May 9, 2012. 49 states and the District of Columbia have joined together to provide over 1,000 events to encourage children to safely bicycle or walk to school. This event builds on the popularity of Walk to School Day which is celebrated around the world each October. May 10, 2017 has been designated as International Bike and Walk to School Day. Several FCPS schools will be hosting Bike (and Walk) to School Day events throughout the month of May.
The event promotes:
Parkway and Ballenger Creek Elementary Schools participated with activities on May 10 (see backup 2). Hillcrest Elementary will host events May 23-26 and Waverley Elementary will host an event on May 31. Students from the following elementary schools will read the proclamation:
School |
Name |
Grade |
Ballenger Creek ES |
TyVaughn Fitzgerald |
4th |
Hillcrest ES |
Giselle Taracena |
4th |
Hillcrest ES |
Denise Bass |
4th |
Glade ES |
Gracie Herndon |
5th |
PRESENTER & TITLE:
Holly Nelson, Facilities Planner
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: To recognize and honor Pupil Personnel Workers (PPWs).
BACKGROUND/SUMMARY: Pupil Personnel Workers are certified professionals trained to assess student needs, serve as student advocates and facilitate or provide appropriate services. PPWs recognize that behaviors such as absenteeism, disruption and disrespect as well as dysfunction in the family can prevent students from achieving their academic potential. PPWs recognize and value the role families play in student success. They encourage family and school communication by promoting family involvement in the educational process. PPWs also work to ensure equitable and consistent implementation of student-related laws, regulations, school policies and procedures.
PROCESS STATEMENT: Mr. Jet Reid would like to introduce each PPW.
PRESENTER(S) & TITLE(S):
Jet Reid, Director of Student Services
Joe Burau, Pupil Personnel Worker
Carolann Britton, Pupil Personnel Worker
Amanda Furajter, Pupil Personnel Worker
Cindy Glass, Pupil Personnel Worker
Brenda Harne, Pupil Personnel Worker
Sharon Joseph, Pupil Personnel Worker
Heather Krystofiak, Pupil Personnel Worker-not attending
Susan Lorow, Pupil Personnel Worker-not attending
Tim Policastro, Pupil Personnel Worker – not attending
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership PreK-12
PURPOSE OF PRESENTATION: To recognize Mr. Phil Arnold as the recipient of the 2017 Charles E. Tressler Distinguished Teacher Award.
BACKGROUND/SUMMARY: Phil Arnold, the CAD-Engineering and CAD-Architecture instructor at the Career and Technology Center (CTC) is the recipient of the 2017 Charles E. Tressler Distinguished Teacher Award. Sponsored by Hood College, this award is presented each May to a Frederick County Public Schools (FCPS) teacher who has had a significant impact on young people. Mr. Arnold has been at the CTC for six years. He earned a Bachelor of Science degree in Agricultural Engineering (now called Biological Sciences Engineering) from Virginia Tech and a Master of Science degree in Systems Engineering from the University of Maryland. Later, Mr. Arnold completed coursework in education and received a Maryland teaching certificate.
Current student Isaiah Jones and his mother Jacque Braunstein submitted one of three nominations for Mr. Arnold for this award. Parent of former student Carolyn Korb submitted another nomination and her son Spencer Korb submitted the third nomination. Testimonies cited Mr. Arnold’s rapport with students and his passion for teaching, emphasizing how he continues to guide students throughout their lives by providing them with the tools and motivation they will need as they continue on after graduation. In addition, Mr. Arnold mentors students enrolled in the Architecture, Construction and Engineering (ACE) Mentor Program and serves on their Board of Directors. He is a mentor and coach for numerous other teams as well, such as First Robitics, Lemelson-MIT InvenTeams, SkillsUSA competitions and many more. Mr. Arnold’s leadership and positive impact on the CTC students is immeasurable, as his passion and ethical foundation has positively influenced many students.
The late Samuel Eig of Gaithersburg, Maryland established the Tressler Award to recognize Dr. Tressler, a Giles professor emeritus of early childhood education who taught at the college from 1964 to 1990. Dr. Tressler chaired Hood’s education department for 18 years and served on the school’s graduate school council for 12 years. Hood College will formally present Mr. Arnold with his award during its graduate school reception on May 17, 2017.
PRESENTER(S) & TITLE(S):
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On April 12, 2017 the Policy Committee reviewed Policy 103 Superintendent. Recommended edits are presented for the Board’s review and approval. (backup1)
Relevant legal references are also attached for the Board’s information. (backup2, backup3 and backup4)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On April 12, 2017 the Policy Committee reviewed Policy 104 Board of Education Compensation and Expenses. Recommended edits are presented for the Board’s review and approval. (backup1)
Relevant legal references are also attached for the Board’s information. (backup2 and backup3)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
A PowerPoint presentation will be added on May 10, 2017
PURPOSE OF PRESENTATION: The Board of Education (BOE) will discuss their Fiscal Year 2018 Operating Budget at the May 10, 2017 BOE Meeting.
BACKGROUND/SUMMARY: The BOE submitted a $582.47 million requested budget to the County Executive on February 17, 2017. The request was $16.6 million above the required Maintenance of Effort (MOE) funding required of the County government. On April 13, 2017, the County Executive released her proposed budget which allocated $10.0 million above MOE. The County Council is currently reviewing the County Executive’s proposed budget and are scheduled to approve the final County budget at their May 16, 2017 meeting.
The Board Requested Budget has subsequently been updated to reflect the changes proposed in the County Executive’s budget, bringing the variance down to $6.6 million.
Staff will update the BOE on other potential changes to the budget at the May 10, 2017 meeting. These changes include:
The BOE is scheduled to discuss the BOE FY2018 Operating Budget at both their May 10 and May 24 meetings. Actions will be taken at these meetings to balance the Operating Budget for FY2018. Final approval of the FY2018 Operating Budget is scheduled for June 7, 2017 at a special BOE meeting beginning at 9:00 a.m.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
With the public hearing process of the Butterfly Ridge Elementary School redistricting now complete, the purpose of this meeting is to provide Board members the opportunity to review and discuss the feedback they received for further consideration.
The Facilities department hosted three rounds of community engagement sessions to seek feedback and staff used this feedback to develop this recommendation. At the three public hearings held on March 29 at Orchard Grove ES, April 5 at Hillcrest ES and April 26 at Waverley ES, approximately 30 speakers offered comments, and numerous emails were received via BOE@fcps.org and from the project team email address BRES.Redistrict@fcps.org .
The BOE may accept the Superintendent's recommendation, or make adjustments to the map if this best meets the purposes of BOE policies related to redistricting.
You may visit the project website at http://www.fcps.org/facilities/butterfly-ridge-redistricting . All information created during the study, and presented at public meetings, has been posted on this website. These changes will not take place until the fall of the 2018 school year.
At the BOE meeting on May 24, 2017, the Board and staff will work to finalize the new boundaries.
The BOE will then adopt the Butterfly Ridge Elementary School new boundaries at their June 14, 2017 meeting. Please note this change of date.
The Maryland State Board of Education, to comply with the Every Student Succeeds Act, has been developing a new state plan of education to submit to the U.S. Department of Education this fall. The Board will discuss the most recent work of the State Board concerning the state's accountability plan in preparation for developing comment to the full plan, which will be released for 30-day public comment soon after May 24.
http://www.marylandpublicschools.org/stateboard/Documents/04252017/TabD-ESSA.pdf
The full first draft of the state plan, published in December 2016, can be accessed via this link:
http://marylandpublicschools.org/about/Documents/DAPI/ESEA/MarylandConsolidatedStatePlanDRAFT1.pdf
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has received a $5,000 grant from the Alaka’ina Foundation to support Science, Technology, Engineering and Mathematics (STEM) programming in our middle and high schools.
The Alaka’ina Foundation is the majority owner of Ke’aki Technologies, a contractor providing mission synchronized solutions to Ft. Detrick.
Grant funds will be used to cover registration costs and purchase materials for middle and high school teams participating in the Maryland Science Olympiad during the 2017-2018 school year.
Acceptance of this $5,000 grant from the Alaka’ina Foundation does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction & Innovation
Michael Markoe, Ed.D., Deputy Superintendent