1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.01 Bid Calendar Items
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PRESENTATION OF 2 BID CALENDAR ITEMS

 

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.

 

 

RFP 17MISC6, Request for Pre-Qualification for Large Construction Projects

 

BACKGROUND/SUMMARY:   The intent of this solicitation is to pre-qualify contractors for all capital improvement projects with a budget in excess of $250,000.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Roger Fritz, Director, Planning and Construction Management

 

 

RFP 17M13, Pool Repair at Middletown High School

 

BACKGROUND/SUMMARY:  The intent of this solicitation is procure services to clean, repair and replace tile, and re-grout the pool at Middletown High School. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPCP, Purchasing Agent

Laura Olsen, Environmental Health and Safety Manager

 

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

 

 

 

1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.02 State of Maryland ITB #001IT820344, 2017 Vans and SUV's
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the State of Maryland.

 

BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of new, or replacement vehicles, on an as needed basis, for the FCPS white fleet. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Purchasing Agent

Mark Maggitti, Fleet Maintenance Manager, Transportation

 

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.03 Bid 17MISC16, Tech Education Tools and Equipment for Frederick High School
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action
Recommended Action
Board approval of Bid 17MISC16, Tech Education and Equipment for Frederick High School
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for education tools and equipment for the newly built Frederick High School.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Kathy Campagnoli, Principal, Frederick High School

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of Bid 17MISC16, Tech Education and Equipment for Frederick High School.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: Elizabeth Barrett, Colleen E Cusimano, April F Miller
1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.04 Bid 16T3, School Bus Program Vehicle Tires - Bridgestone (Renewal)
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action
Recommended Action
Board approval of contract renewal - Bid 16T3, School Bus Program Vehicle Tires - Bridgestone
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to renew the contract for the purchase of tires for all vehicles utilized by Frederick County Public Schools. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPCP, Purchasing Agent

Mark Maggitti, Fleet Maintenance Manager

 

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of contract renewal - Bid 16T3, School Bus Program Vehicle Tires - Bridgestone.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: Elizabeth Barrett, Colleen E Cusimano, April F Miller
1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.05 RFP 14MISC3, Life Insurance (Renewal)
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action
Recommended Action
Board approval of contract renewal - RFP 14MISC3, Life Insurance
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATIONStaff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARYThis recommendation is to renew the contract for life insurance benefits for eligible employees, their dependents and retirees.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Penny Opalka, Senior Benefits Manager

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

 

Motion & Voting
Board approval of contract renewal - RFP 14MISC3, Life Insurance.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Ken Kerr, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Abstain: Michael G Bunitsky
1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.06 School Construction Budget Amendment #17-05
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action
Recommended Action
Board approval of School Construction Budget Amendment #17-05
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #17-05.

 

BACKGROUND/SUMMARY:  Budget Amendment #17-05 recognizes the reversion of state funds for the following projects:  Brunswick Elementary School RTU Replacement (QZAB) and Emmitsburg Elementary School HVAC – Phase 2.

 

The level of state funds originally allocated for these projects by the State Public School Construction Program exceeded what was necessary to complete the project.  State funding was reduced due to favorable bids received for the projects.  The funds will be reverted to the state, and will be available for future FCPS projects.

 

PRESENTER(S) & TITLE(S):  

Dawn Worrell, Accountant

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of School Construction Budget Amendment #17-05.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.07 Modular Classroom Relocation Change Order
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:   

In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval of the following proposed change order (PCO) regarding FCPS Bid 17C14 Relocation of Modular Classrooms project (awarded 4/12/2017):

 

  1. Change Order #01 in the amount of $98,950.00 (see backup 1)

 

BACKGROUND/SUMMARY:

Waverley Elementary School requested two additional portable classrooms be relocated to the site to serve the unanticipated increase in student population (see backup 2).  This request was made after the project was bid, which has necessitated the need for the PCO.  The work will include relocating one portable classroom from Walkersville High School and one portable classroom from Monocacy Elementary School to Waverley Elementary School.  This quote includes all of the work required to provide a full turnkey installation and existing site repair.  The contractor is preparing a detailed cost breakdown as required by the contract.

 

No additional funding for the project is required to approve this change order. Adequate funds exist in the project budget to support this request. 

 

PROCESS STATEMENT

Staff has reviewed the cost associated with the PCO and have found it consistent with relocations of similar site conditions.  The Construction Management department recommends approval of the PCO to provide Waverley Elementary School the needed instructional space for the upcoming school year.

 

If approved, the intent is to complete the relocation this summer before the start of the fall instructional year.

 

PRESENTER(S) & TITLE(S):

Ryan Carter, Project Manager II, Construction Management

Roger Fritz, Director, Construction Management

 

SUBMITTED BY:

Paul Lebo, Chief Operating Officer

1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.08 Lincoln A Building
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  

Following the February 8, 2017 presentation to the Board of Education of Frederick County (BOE), staff returns to continue the discussion and receive the BOE’s decision on future uses of the Lincoln A building. 

 

BACKGROUND/SUMMARY:

The Lincoln A building discontinued use as an FCPS elementary school in September 2012 when the new Lincoln Elementary School opened.  In August 2012, the Lincoln A Building Committee was convened to make recommendations on potential uses for the Lincoln A building.  Below are links to past BOE discussions regarding the Lincoln A building:

 

BOE Meeting

Purpose

BoardDocs Link

02.13.13

Lincoln A Building Committee Recommendations

http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=94NJU74EB76F

10.15.13

Joint BOE/BOCC Meeting - Discussion on Lincoln A building

http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=9CGLU85749D1

06.11.14

YMCA requested to lease Lincoln A for Head Start

http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=9KSQ9J4EB0B2

06.25.14

YMCA requested to lease Lincoln A for Head Start (further discussion)

http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=9L6M2S529CA5

05.25.16

YMCA’s notification to BOE of non-renewal of Lincoln A lease; Staff requested BOE direction on future uses of building

http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=A9SN4B5D4D12

10.19.16

Lincoln A future uses – BOE requested a RFI solicitation to non-profit organizations

http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AEDRUL6FB50F

02.08.17

Lincoln A RFI – Review of RFIs received and BOE discussion on uses of building

http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AJ4PE7630F10

 

 

PROCESS STATEMENT:   

Staff is presenting two potential uses for the Lincoln A building.  The first option is a shared use facility that would include Child Find, the Success Program, and the Boys and Girls Club of Frederick County.  The second option is use by the Monocacy Valley Montessori Public Charter School. 

 

 

PRESENTER(S) & TITLE(S):

Paul A. Lebo, Chief Operating Officer

Michael Markoe, Deputy Superintendent

 

SUBMITTED BY

Paul A. Lebo, Chief Operating Officer

1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.09 FAST1 Grant (Monocacy Elementary, Monocacy Middle, Gov. Thomas Johnson High)
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  To seek Board of Education approval of a 21st Century Community Learning Center grant to support students from Monocacy Elementary School, Monocacy Middle School, and Gov. Thomas Johnson High School.

 

BACKGROUND/SUMMARY:  Frederick County Public Schools (FCPS) has been awarded a grant from the Maryland State Department of Education (MSDE) to operate the second year of its program, Fun Academics in the Summer Time #1 (FAST1), to serve students from Monocacy Elementary School (MOES), Monocacy Middle School (MOMS), and Gov. Thomas Johnson High School (GTJHS).

 

Grant funds would be used to operate a five-week summer program for MOES students at Lincoln Elementary, rising sixth through eighth grade students from MOMS at GTJHS, and rising ninth grade students at GTJHS.  If approved by the Board of Education, the rising ninth grade program would run from June 26, 2017 – July 27, 2017 and serve 25 students.  The elementary and middle school programs would run from July 10, 2017 – August 10, 2017 and serve 60 students from each school.

 

The amount awarded by MSDE for Year 2 is $283,242.  If approved by the Board of Education, grant funds would be used to:

 

Community-based partners would provide comprehensive enrichment activities to students.  Partners would include the Boys & Girls Club of Frederick County (youth development), FC Frederick (soccer), Maryland Ensemble Theatre (drama), Teamlink (youth development), YMCA of Frederick County (sports, fitness, dance), and Young Rembrandts (art).  Grant funds would be used to support the work of these partners, as well as provide a school nurse for the summer program through our partnership with the Frederick County Health Department.

During the summer program, breakfast and lunch would be provided by the U.S. Department of Agriculture’s (USDA) Summer Meals Program.  Meals would be facilitated by the FCPS Department of Food and Nutrition Services.

 

Acceptance of this grant does not obligate FCPS to expend additional local resources.  The listed in-kind contributions detailed in the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to FAST1.

Staff recommends approval of this grant.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

Doreen Bass, Grants Coordinator

April Vierra, Teacher Specialist for 21st Century Community Learning Centers

 

SUBMITTED BY

Tracey Lucas, Executive Director of School Administration & Leadership

Mike Markoe, Ed.D., Deputy Superintendent

1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.10 FAST2 Grant (Hillcrest, Lincoln & Waverley Elementary Schools)
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information, Discussion

PURPOSE OF PRESENTATION:  To seek Board of Education approval of a 21st Century Community Learning Center grant to support students from Hillcrest, Lincoln, and Waverley Elementary Schools.

 

BACKGROUND/SUMMARY:  Frederick County Public Schools (FCPS) has been awarded a grant from the Maryland State Department of Education (MSDE) to operate the third year of its program, Fun Academics in the Summer Time #2 (FAST2), to serve 60 students from Hillcrest Elementary School, 30 students Lincoln Elementary School, and 30 students from Waverley Elementary School.

 

Grant funds would be used to operate a five-week summer program for all 120 students at Lincoln Elementary.  If approved by the Board of Education, the program would run from July 10, 2017 – August 10, 2017.  These students would be joined by 30 students from Monocacy Elementary School, who are funded through a separate 21st Century Community Learning Center grant.

 

The amount awarded by MSDE for Year 3 is $281,348.  If approved by the Board of Education, grant funds would be used to:

 

Community-based partners would provide comprehensive enrichment activities to students.  Partners would include the Boys & Girls Club of Frederick County (youth development), FC Frederick (soccer), Teamlink (youth development), YMCA of Frederick County (sports, fitness, drama, dance), and Young Rembrandts (art).  Grant funds would be used to support the work of these partners, as well as provide a school nurse for the summer program through our partnership with the Frederick County Health Department.

During the summer program, breakfast and lunch would be provided by the U.S. Department of Agriculture’s (USDA) Summer Meals Program.  Meals would be facilitated by the FCPS Department of Food and Nutrition Services.

 

Acceptance of this grant does not obligate FCPS to expend additional local resources.  The listed in-kind contributions detailed in the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to FAST2.

Staff recommends approval of this grant.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

Doreen Bass, Grants Coordinator

April Vierra, Teacher Specialist for 21st Century Community Learning Centers

 

SUBMITTED BY

Tracey Lucas, Executive Director of School Administration & Leadership

Mike Markoe, Ed.D., Deputy Superintendent

1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.11 Draft State Education Plan
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information, Discussion

PURPOSE OF PRESENTATION: In order to make comment on the State Board's draft ESSA Consolidated State Plan, the Board will discuss the possibilities under consideration with regards to the State's Plan Accountability System.

 

The full presentation given by MSDE staff to the State Board regarding this draft accountability framework can be found at this link:

 

http://www.marylandpublicschools.org/stateboard/Documents/05232017/TabD-ESSAUpdate.pdf

 

SUBMITTED BY

Joy Schaefer, Board Member

1. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
1.12 Adjournment
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Procedure
2. CLOSED SESSION [3:30 p.m.]
Subject
2.01 Motion to Move to Closed Session
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action, Procedure
Recommended Action
Board approval to move into Closed Session.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (9), the Board will meet in Closed Session at 4:30 p.m. in Conference Room 5A to consider matters that relates to personnel matters and negotiations with the Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and Frederick Association of School Support Employees (FASSE). 

Motion & Voting
Board approval to move into Closed Session.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
2. CLOSED SESSION [3:30 p.m.]
Subject
2.08 Adjournment
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.01 Call to Order
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.02 Pledge of Allegiance
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.03 Approval of the Agenda for the May 24, 2017, Regular Meeting
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action
Recommended Action
Board approval of the Agenda for the May 24, 2017, Regular Meeting.
Motion & Voting
Amended motion to Board approval of the Agenda for the May 24, 2017, Regular Meeting and added items 6.03 Policy 437 and 6.04 Policy 443.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.04 Approval of the May 10, 2017, Regular Meeting minutes.
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action, Minutes
Recommended Action
Board approval of the May 10, 2017, Regular Meeting minutes.
Minutes
View Minutes for May 10, 2017 - Board of Education Meeting
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Motion & Voting
Board approval of the May 10, 2017, Regular Meeting minutes.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Elizabeth Barrett, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.05 Closed Session Announcement
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Procedure

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (9), the Board will meet in Closed Session at 4:30 p.m. in Conference Room 5A to consider matters that relates personnel matters and to negotiations with the Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and Frederick Association of School Support Employees (FASSE). 

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.06 Public Comment
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.

 

If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts.  On behalf of an organization you have up to 5 minutes.

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.07 Student Member Comments
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.08 Superintendent Comments
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information

 

 

 

 

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.09 Board Member Comments
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.10 2017 Washington Post Teacher of the Year Award
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
System Recognition, Information
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.

PURPOSE OF PRESENTATION:  To recognize the Frederick County Public Schools (FCPS) finalist for the 2017 Washington Post Teacher of the Year Award.

 

BACKGROUND/SUMMARY:  The Washington Post Educational Foundation established the Teacher of the Year Award to recognize teachers who exemplify excellence in their profession.

 

FCPS’s finalist for the Washington Post Teacher of the Year Award is Kelli Smith, a third grade teacher at Centerville Elementary School.  Ms. Smith came to Frederick County in 2001 and joined the Centerville staff in 2009. Since being at Centerville she served in many teacher-leader roles at the school and at the county level.  Among the many honors and accolades Ms. Smith has received is recognition as a 2016 finalist for Frederick County Teacher of the Year. She earned her B.A. in Education from University of Missouri-St. Louis and her M.A. in Education from Lindenwood University in St. Charles Missouri.  

 

Centerville Elementary School principal Tracy Hilliard nominated Ms. Smith for this award, and the nomination was endorsed by her colleagues and students.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

SUBMITTED BY:  

Michael Doerrer, Director of Communication Services

Mike Markoe, Ed.D., Deputy Superintendent

5. Regular Meeting - Action Consent
Subject
5.01 Staffing Changes
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action
Recommended Action
Board approval of action/consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Motion & Voting
Board approval of staffing changes.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Nay: Elizabeth Barrett
5. Regular Meeting - Action Consent
Subject
5.02 Textbook Approval
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action
Recommended Action
Board approval of action/consent items.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:

To receive approval of recently submitted textbooks.

 

BACKGROUND/SUMMARY:

The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Library, East Patrick Street, Frederick, Maryland and the Frederick County Public Schools (FCPS) Central Office Building at 191 South East Street from April 17 - 22, 2017.

 

PROCESS STATEMENT:

FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."

 

PRESENTER(S)/TITLE(S):  N/A

 

SUBMITTED BY:  Mike Markoe, Ed.D., Deputy Superintendent

Motion & Voting
Board approval of the textbook recommendations.

Carter Gipson, Student Member of the Board, supports the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
5. Regular Meeting - Action Consent
Subject
5.03 This item was removed from Action Consent
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
5. Regular Meeting - Action Consent
Subject
5.04 FAST1 Grant (Monocacy Elementary, Monocacy Middle, Gov. Thomas Johnson High)
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action
Recommended Action
Board approval of action/consent items.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  To seek Board of Education approval of a 21st Century Community Learning Center grant to support students from Monocacy Elementary School, Monocacy Middle School, and Gov. Thomas Johnson High School.

 

BACKGROUND/SUMMARY:  Frederick County Public Schools (FCPS) has been awarded a grant from the Maryland State Department of Education (MSDE) to operate the second year of its program, Fun Academics in the Summer Time #1 (FAST1), to serve students from Monocacy Elementary School (MOES), Monocacy Middle School (MOMS), and Gov. Thomas Johnson High School (GTJHS).

 

Grant funds would be used to operate a five-week summer program for MOES students at Lincoln Elementary, rising sixth through eighth grade students from MOMS at GTJHS, and rising ninth grade students at GTJHS.  If approved by the Board of Education, the rising ninth grade program would run from June 26, 2017 – July 27, 2017 and serve 25 students.  The elementary and middle school programs would run from July 10, 2017 – August 10, 2017 and serve 60 students from each school.

 

The amount awarded by MSDE for Year 2 is $283,242.  If approved by the Board of Education, grant funds would be used to:

 

Community-based partners would provide comprehensive enrichment activities to students.  Partners would include the Boys & Girls Club of Frederick County (youth development), FC Frederick (soccer), Maryland Ensemble Theatre (drama), Teamlink (youth development), YMCA of Frederick County (sports, fitness, dance), and Young Rembrandts (art).  Grant funds would be used to support the work of these partners, as well as provide a school nurse for the summer program through our partnership with the Frederick County Health Department.

During the summer program, breakfast and lunch would be provided by the U.S. Department of Agriculture’s (USDA) Summer Meals Program.  Meals would be facilitated by the FCPS Department of Food and Nutrition Services.

 

Acceptance of this grant does not obligate FCPS to expend additional local resources.  The listed in-kind contributions detailed in the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to FAST1.

Staff recommends approval of this grant.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

Doreen Bass, Grants Coordinator

April Vierra, Teacher Specialist for 21st Century Community Learning Centers

 

SUBMITTED BY

Tracey Lucas, Executive Director of School Administration & Leadership

Mike Markoe, Ed.D., Deputy Superintendent

Motion & Voting
Board approval of the FAST1 Grant (Monocacy Elementary, Monocacy Middle, Gov. Thomas Johnson High).

Carter Gipson, Student Member of the Board, supported the motion.


Motion by Michael G Bunitsky, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Abstain: April F Miller
5. Regular Meeting - Action Consent
Subject
5.05 FAST2 Grant (Hillcrest, Lincoln & Waverley Elementary Schools)
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action
Recommended Action
Board approval of action/consent items.

PURPOSE OF PRESENTATION:  To seek Board of Education approval of a 21st Century Community Learning Center grant to support students from Hillcrest, Lincoln, and Waverley Elementary Schools.

 

BACKGROUND/SUMMARY:  Frederick County Public Schools (FCPS) has been awarded a grant from the Maryland State Department of Education (MSDE) to operate the third year of its program, Fun Academics in the Summer Time #2 (FAST2), to serve 60 students from Hillcrest Elementary School, 30 students Lincoln Elementary School, and 30 students from Waverley Elementary School.

 

Grant funds would be used to operate a five-week summer program for all 120 students at Lincoln Elementary.  If approved by the Board of Education, the program would run from July 10, 2017 – August 10, 2017.  These students would be joined by 30 students from Monocacy Elementary School, who are funded through a separate 21st Century Community Learning Center grant.

 

The amount awarded by MSDE for Year 3 is $281,348.  If approved by the Board of Education, grant funds would be used to:

 

Community-based partners would provide comprehensive enrichment activities to students.  Partners would include the Boys & Girls Club of Frederick County (youth development), FC Frederick (soccer), Teamlink (youth development), YMCA of Frederick County (sports, fitness, drama, dance), and Young Rembrandts (art).  Grant funds would be used to support the work of these partners, as well as provide a school nurse for the summer program through our partnership with the Frederick County Health Department.

During the summer program, breakfast and lunch would be provided by the U.S. Department of Agriculture’s (USDA) Summer Meals Program.  Meals would be facilitated by the FCPS Department of Food and Nutrition Services.

 

Acceptance of this grant does not obligate FCPS to expend additional local resources.  The listed in-kind contributions detailed in the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to FAST2.

Staff recommends approval of this grant.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

Doreen Bass, Grants Coordinator

April Vierra, Teacher Specialist for 21st Century Community Learning Centers

 

SUBMITTED BY

Tracey Lucas, Executive Director of School Administration & Leadership

Mike Markoe, Ed.D., Deputy Superintendent

Motion & Voting
Board approval of FAST2 Grant (Hillcrest, Lincoln & Waverley Elementary Schools).

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Michael G Bunitsky, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Abstain: April F Miller
5. Regular Meeting - Action Consent
Subject
5.06 Policy 440 Charter Schools/THIRD READING
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Action
Recommended Action
Board approval of action/consent items.

PURPOSE OF PRESENTATION

 

THIRD READING

 

The Board of Education (Board) Policy Committee met on March 15 and April 5, 2017 and reviewed proposed changes to Board Policy 440 Charter Schools.

 

The Board discussed proposed changes at its meetings on March 22 and May 10, 2017.

 

PROCESS STATEMENT

 

In the 2015 session of the Maryland General Assembly, provisions were adopted to the charter school law including an amendment that created a category of charter schools called “eligible public charter schools.”  The law directed the Maryland State Board of Education (State Board) to create standards and criteria for a local Board to assess a charter school and determine if it is an “eligible public charter school.” On December 6, 2016, the Maryland State Department of Education (MSDE) issued guidance in implementing the “eligible public charter school” provision.

 

Proposed changes to Board Policy 440 are attached for the Board’s review and approval (backup1).

 

 

PRESENTER(S) & TITLE(S):

 

Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members

 

Jamie Cannon, Chief of Staff and Legal Counsel

Mark Pritts, Instructional Director of Elementary Schools & Charter Schools

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

Motion & Voting
Board approval of Policy 440 Charter Schools.

Carter Gipson, Student Member of the Board, abstained.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
6. Board Items
Subject
6.01 Fiscal Year 2018 Operating Budget Discussion
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

 

PURPOSE OF PRESENTATION:  The Board of Education (BOE) will discuss their Fiscal Year 2018 Operating Budget at the May 24, 2017 BOE meeting.

 

BACKGROUND/SUMMARY:  The BOE submitted a $582.47 million requested budget to the County Executive on February 17, 2017.  The request was $16.6 million above the required Maintenance of Effort (MOE) funding required of the County government.  On April 13, 2017, the County Executive released her proposed budget which allocated $10.0 million above MOE.  On May 16, 2017, the County Council approved the County Budget which included the $10.0 million above MOE funding that was proposed by the County Executive.

 

At the May 10, 2017 BOE meeting, the following changes were made to the Board Requested Budget which balanced the budget.  Also at this meeting, staff indicated that there were still outstanding items to be discussed at the May 24, 2017 meeting.  Staff will also bring to the BOE the information they requested regarding additional positions to mitigate mental health concerns in the schools.

 

Staff will be seeking any final changes to the Operating Budget in preparation for the budget approval scheduled for the June 7, 2017 special BOE meeting at 9:00 a.m.

 

 

PRESENTER(S) & TITLE(S):

Leslie Pellegrino, Chief Financial Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

6. Board Items
Subject
6.02 Butterfly Ridge Redistricting Plan
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  

Continued discussion of the recommended attendance area for the new Butterfly Ridge Elementary School (ES) and adjustments to existing attendance area boundaries. 

 

BACKGROUND/SUMMARY

Staff presented the recommended attendance area for the new Butterfly Ridge ES and the associated adjustments to existing attendance area boundaries at the Board of Education of Frederick County’s (BOE) March 22, 2017 meeting. The BOE then held three public hearings; one each at Orchard Grove (March 29), Hillcrest (April 5), and Waverley (April 26) elementary schools.  At the May 10 BOE meeting, members discussed comments received at the three public hearings.  At this meeting, the BOE directed staff to prepare alternative boundaries for the new Butterfly Ridge ES attendance area that increased enrollment at Butterfly Ridge ES and reduced enrollment at Waverley ES.   

 

Staff has prepared two alternative boundaries for the Board’s review which are identified as Options A & B.  The BOE is scheduled to make a decision on the redistricting recommendation at their June 14, 2017 Board meeting.

 

Additionally, the Board asked staff to gather some additional information related to questions and suggestions posed during the public hearings as well as the Board discussion on May 10th. Staff will be available to provide answers to those questions. One of the questions related to out of district transfers; additional back-up documents have also been provided related to this question.

 

PRESENTER(S) & TITLE(S):

Beth Pasierb, Supervisor, Facilities Planning

Paul Lebo, Chief Operating Officer

Matt Cropper, President, CropperGIS Consulting, LLC

 

SUBMITTED BY

Paul Lebo, Chief Operating Officer

6. Board Items
Subject
6.03 Policy 437 Bullying - Harassment - Intimidation/FIRST READING
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Policy Item, Information, Discussion

PURPOSE OF PRESENTATION:  

 

FIRST READING

 

 

PROCESS STATEMENT

 

On May 10, 2017 the Policy Committee reviewed Policy 437 Bullying – Harassment - Intimidation. Recommended edits are presented for the Board’s review and discussion. (backup1)

 

A legal reference is also attached for the Board’s information. (backup2)

 

 

PRESENTER(S) & TITLE(S):

 

Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members

Jamie Cannon, Chief of Staff and Legal Counsel

 

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

 

6. Board Items
Subject
6.04 Policy 443 (new) Creating Welcoming and Affirming Schools for Transgender and Gender Nonconforming Students/SECOND READING
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Policy Item, Information, Discussion

PURPOSE OF PRESENTATION:  

 

SECOND READING

 

 

PROCESS STATEMENT

 

On March 15, April 5, April 12 and May 10, 2017 the Policy Committee discussed new Policy 443 Creating Welcoming and Affirming Schools for Transgender and Gender Nonconforming Students. The draft policy was presented on May 10, 2017 as a first reading for the Board’s review and discussion. The draft policy is presented today as a second reading. (backup1)

 

 

 

PRESENTER(S) & TITLE(S):

 

Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members

Jamie Cannon, Chief of Staff and Legal Counsel

 

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

 

7. Setting of Next Meeting Agenda
Subject
7.01 Setting Agenda for the April 12, 2017 Board of Education Meeting
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
8. Committee Reports and Legislative Updates
Subject
8.01 Legislative Updates
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information, Discussion
8. Committee Reports and Legislative Updates
Subject
8.02 Policy Committee Report
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information
9. Informational Items
Subject
9.01 Quarterly Agenda for Board Meetings
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Information
10. Adjournment
Subject
10.01 Adjournment
Meeting
May 24, 2017 - Board of Education Meeting [2:00 p.m.]
Type
Procedure