PRESENTATION OF 3 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
Bid 17M11, Inspection and Testing of Sprinkler Systems
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the inspections and testing of sprinkler systems for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Randy Connatser, Maintenance Project Manager
Bid 18T1, Warehouse Courier Van
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of a replacement courier van for the Warehouse for deliveries.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Roy McHaffa, Warehouse Manager
Bid 18FS1, Milk and Dairy Products
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of milk and dairy products served by the Food and Nutrition Services department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Intergovernmental Purchasing Alliance.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to support the computerized maintenance management system, SchoolDude. SchoolDude has been standardized as the replacement for the previous work order system, Workline, for the submission of work orders in Maintenance and Operations.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Curtis Orndorff, Building Maintenance Manager, Facilities Maintenance and Operations
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for maintenance of the Frederick County Public Schools voice system (Avaya).
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the culinary arts program supplies and equipment for the newly built Frederick High School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Kathy Campagnoli, Principal, Frederick High School
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the construction of the new Sugarloaf Elementary School. This recommendation represents a partial award.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the construction of the new Butterfly Ridge Elementary School. This recommendation represents a partial award.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for contracted special education services with multiple qualified providers.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Carol Breeze, Acting Director, Special Education/Psychological Services
Jenifer Waters, Health Service Specialist, Community Services Administration
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the supply and delivery of heating oil to various Frederick County Public Schools locations.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Charles Dalphon, Energy/Utility Service Coordinator
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for licensed athletic trainer services for school sports throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Kevin Kendro, Supervisor, Athletics and Extra Curricular Activities, School Administration and Leadership
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for retread tire services to be used by the Transportation Department.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Mark Maggitti, Fleet Maintenance Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for prescription drug benefits for employees and retirees of FCPS.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Penny Opalka, Senior Manager, Human Resources
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On May 10, 2017, the Policy Committee reviewed Policy 437 Bullying – Harassment - Intimidation. The Board of Education (Board) discussed Policy 437 on May 24, 2017. Recommended edits are presented for the Board’s second reading and approval. (backup1)
A legal reference is also attached for the Board’s information. (backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Discussion of Policy 200 and Policy 430, as a result of feedback received regarding out-of-district transfers.
PROCESS STATEMENT:
Based on previous Board discussion, staff will present optional parameters for the Board’s consideration related to these two policies. Then, per BOE process, the next step will be for these policies to go to the Board’s Policy Committee for discussion and revision.
PRESENTER(S) & TITLE(S):
Dr. Theresa Alban, Superintendent of Schools
SUBMITTED BY:
Dr. Theresa Alban, Superintendent of Schools
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The July - September 2017 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (14), the Board will meet in Closed Session at 4:00 p.m. in Conference Room 5A to consider matters that relate to appointments to the Ethics panel, and contract proposal process.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (14), the Board will meet in Closed Session at 4:00 p.m. in Conference Room 5A to consider matters that relate to appointments to the Ethics panel, and contract proposal process.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9), the Board met in Closed Session on May 30, 2017 at 3:30 p.m. in the Gelles Conference room, McGowan Building, at Mount St. Mary's University, 16300 Old Emmitsburg Road, Emmitsburg, MD, to consider matters that relate to negotiations with the Frederick Association of School Support Employees (FASSE) and the Frederick County Teachers Association (FCTA). Also on June 7, 2017 at 10:02 a.m. in Conference Room 1A to consider matters that relate to negotiations with the Frederick County Administrative and Supervisory Association (FCASA) and the Frederick Association of School Support Employees (FASSE).
Members present: Michael Bunitsky, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Members absent: Elizabeth Barrett and Colleen Cusimano
Others present: Theresa R Alban, Superintendent, Emily Heard, Facilitator, Director of Board Development, MABE and Debbie Wachter-Harne, Executive Assistant to the Board
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met on June 7, 2017 in Administrative Function during their Board Retreat at 10:45 am., in the Trust Conference room at the C Burr Artz Library, 110 East Patrick Street, Frederick Maryland.
Topics included: Effective School Boards, roles and responsibilities, Board norms, member handbook, and communications.
Colleen Cusimano entered at 10:47 am. Elizabeth Barrett entered at 12:40 pm.
Brad Young left the room at 2:15 pm. The retreat was adjourned by Elizabeth Barrett at 3:00 pm.
PURPOSE OF PRESENTATION: To recognize the Frederick County Public Schools (FCPS) recipient of the 2017 Maryland English Language Learner Family Involvement Network (MELLFIN) John Nelson Parent Involvement Matters Award (PIMA).
BACKGROUND/SUMMARY: This annual award program recognizes an immigrant parent whose exemplary contributions to Maryland public schools have led to improvements for Maryland public school children, schools, and districts. Ms. Maria Rodriguez, PTA Vice President, PTA volunteer and FITT member at Waverley Elementary School, was selected by the MELLFIN as the recipient of this year’s award.
PROCESS STATEMENT: MELLFIN selected Ms. Rodriguez to receive this award because of her passion and commitment to family-school engagement. Ms. Rodriguez has continuously and exceedingly demonstrated active involvement in several core areas of the Maryland’s Prek-12 Family Engagement Framework. She has been a contributing Family Involvement Tile I Team (FITT) member for the past two years. Ms. Rodriguez has actively recruited many parents and community members to join her crusade for two-way communication, removing barriers and the safety of our children.
MEFFLIN presented Ms. Rodriguez the award on May 25 at their annual conference in Hyattsville, Maryland, where she also served as a panel member in the session, United Voices: A Conversation with Immigrant Parent Leaders.
PRESENTER(S) & TITLE(S):
Board of Education (BOE) President Brad Young will recognize Donna Quatman-Wilder, FCPS Family and Community Involvement Teacher Specialist, who will provide a brief overview of the award program.
Waverley Principal Jan Hollenbeck will introduce Ms. Rodriguez and provide a few comments about the work for which she earned the award.
Mr. Young will present Ms. Rodriguez with a BOE pin and then invite her to make comments.
SUBMITTED BY: Tracey Lucas, Executive Director of School Administration & Leadership
PURPOSE OF PRESENTATION: To recognize seven category winners and the overall Central Office Support Staff person and School-based Support Staff person of the Year.
BACKGROUND/SUMMARY: Since 2008, Frederick County Public Schools (FCPS) has recognized outstanding members of its support staff with the FCPS Support Employee of the Year awards. This year, one employee each from eight broad job classifications has been selected for recognition. From the eight, one will be named the FCPS School-based Support Employee of the Year and the other the Central Office Support Employee of the Year. All category winners will receive a trophy. In addition to the trophy, the top two employees will receive a $100 cash award, one extra personal day which he or she must use by the end of the 2017/2018 school year, and a Board of Education of Frederick County (BOE) pin. A new category has been added this year: Outstanding Special Project Team.
PROCESS STATEMENT:
Dr. Alban will recognize the first seven category winners and present each with a trophy. She will then announce the names of and recognize the 2017 FCPS School-based Support Employee of the Year and Central Office Support Employee of the Year.
Category winners are as follows:
BOE president Brad Young will present the 2017 FCPS School-based Support Employee of the Year and the Central Office Support Employee of the Year with a BOE pin.
PRESENTER(S) & TITLE(S):
Melinda Bankey, Business Partnership Coordinator
SUBMITTED BY:
Michael Doerrer, Director of Commuicatios
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To recognize our Substitute of the Year.
BACKGROUND/SUMMARY: This is the first year that FCPS is recognizing a Substitute of the year. This award recognizes an outstanding substitute including substitute teachers, longer term substitutes special education instructional assistants substitutes and charter school instructional assistant substitutes, who take the initiative to go beyond the basic job duties, and demonstrate exceptional skill and dedication. Our winner will receive a trophy, and a $100 cash award, and a Board of Education of Frederick County (BOE) pin.
PROCESS STATEMENT:
Anne Paxton will provide an introduction to the award,
Dr. Alban will recognize the Substitute of the Year:
Pat Carson, Substitute Teacher
BOE president Brad Young will present the 2017 FCPS Substitute of the Year with a BOE pin.
PRESENTER(S) & TITLE(S):
Anne Paxton, Personnel Officer/Substitute Manager
SUBMITTED BY: Paula Lawton, Director of Human Resources
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On May 10, 2017, the Policy Committee reviewed Policy 437 Bullying – Harassment - Intimidation. The Board of Education (Board) discussed Policy 437 on May 24, 2017. Recommended edits are presented for the Board’s second reading and approval. (backup1)
A legal reference is also attached for the Board’s information. (backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
To present the tentative contract agreement for the 2017- 2020 school years between the Board of Education of Frederick County (Board) and the Frederick County Teachers Association (FCTA) for ratification by the Board.
BACKGROUND/SUMMARY:
The negotiating teams for the Board and FCTA have reached tentative agreement for a multiyear contract spanning school years 2017-2020. FCTA conducted a ratification vote of its members and received a majority vote for approving ratification. The agreement is now being presented for Board ratification. A summary of contract highlights is reflected below. (Full contract to be posted 6/13/2017)
Salaries
Insurance
Limitation of Duties
Professional Development Learning
Transfers
Sick Leave
Process Clarifications
Staff recommends that the Board ratify the Negotiated Agreement.
PRESENTER(S) & TITLES(S):
Nancy Dietz, Human Resources Senior Manager, Employee Relations & Contract Management
Board of Education’s Co-Chief Negotiator
Tracey Lucas, Executive Director, School Administration & Leadership
Board of Education’s Co-Chief Negotiator
Jennifer Nguherimo, Frederick County Teachers Association, Chief Negotiator
Melissa Dirks, Frederick County Teachers Association, President
SUBMITTED BY:
Nancy Dietz, Human Resources Senior Manager, Employee Relations & Contract Management
Board of Education’s Co-Chief Negotiator
Tracey Lucas, Executive Director, School Administration & Leadership
Board of Education’s Co-Chief Negotiator
PURPOSE OF PRESENTATION:
THIRD READING
PROCESS STATEMENT:
On March 15, April 5, April 12 and May 10, 2017 the Policy Committee discussed new Policy 443 Creating Welcoming and Affirming Schools for Transgender and Gender Nonconforming Students. The draft policy was presented on May 10, 2017 as a first reading for the Board’s review and discussion, with a second reading on May 24, 2017. The new policy is presented today as a third reading by the Board and approval. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Continued discussion and action on the recommended attendance area for the new Butterfly Ridge Elementary School (ES) and adjustments to existing attendance area boundaries.
BACKGROUND/SUMMARY: Staff presented a recommended attendance area for the new Butterfly Ridge ES and the associated adjustments to existing attendance area boundaries at the Board of Education of Frederick County’s (BOE) March 22, 2017 meeting. The BOE then held three public hearings; one each at Orchard Grove (March 29), Hillcrest (April 5), and Waverley (April 26) elementary schools. At the May 10 BOE meeting, members discussed comments received at the three public hearings. At this meeting, the BOE directed staff to prepare alternative boundaries for the new Butterfly Ridge ES attendance area that increased enrollment at Butterfly Ridge ES and reduced enrollment at Waverley ES.
Staff prepared two possible revisions to the recommendation identified as Options A & B that were then presented to the BOE at their May 24 meeting. Following a discussion of the options and additional comments received, the BOE directed staff to prepare a final recommendation that included Option B (backup 1). Maps of the final recommended attendance areas, as well as supporting documentation, are attached (backup 2). The final recommendation has also been posted on the project web site and in each of the elementary schools within the study area.
Staff will be available to answer questions and provide additional information as requested.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $10,000 grant from the Dominion Foundation to support environmental activities at Myersville Elementary School.
Over the past two years, Myersville Elementary has implemented practices to ensure that the school, its students and staff leave little or no carbon footprint. These include PTA-purchased water-bottle refilling stations, an Environmental Club, a staff “Green Committee,” the construction of a pond to use for teaching aquatics, the installation of bluebird boxes with webcams to monitor the birds, recycling efforts, and energy efficiency initiatives.
Dominion Foundation funds will be used to build upon these efforts by implementing a habitat restoration project and teacher professional development. The latter will be provided by the Maryland Department of Natural Resources on its Wonders of Wetlands’ program that is aligned with Maryland’s College and Career Readiness Standards.
Grant funds will be used to purchase materials for the habitat restoration project ($9,500), including plants, wood for raised flower beds, sparrow spookers and PH testing kits; as well workshop pay for teachers participating in the after school professional development ($500).
Acceptance of this $10,000 grant does not obligate FCPS to expend additional local resources. Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration & Leadership
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $5,000 grant from Clinical Research Management, Inc. to support Science, Technology, Engineering and Mathematics (STEM) education at Urbana Middle School.
Through this funding, Urbana Middle School will transform an existing computer lab in the building’s Technology Education classroom area into a makerspace. A makerspace is a collaborative work space for making, learning and exploring that uses high technology to no technology tools and resources.
Students in Technology Education classes will use the makerspace lab for a variety of STEM projects. Sixth grade students in Tech Expo will use the lab for 3D design and printing. Seventh grade students in Communication Techniques will use the graphics area of the lab for hands-on learning about the elements of design. Eighth grade students in Problem Solving will use the lab to learn about electricity and soldering.
Grant funds will be used to purchase materials needed to outfit the makerspace, e.g., a 3D printer, vinyl cutters, laser cutters, robotic kits, soldering materials, electronics, screwdrivers, magnets, sculpting tools, modeling clay, ball bearings and storage bins.
Acceptance of this $5,000 grant does not obligate FCPS to expend additional local resources. Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum Instruction and Innovation
Michael Markoe, Ed.D., Deputy Superintendent