PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation.
Bid 18T2, Refrigerated Truck for Food Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of a refrigerated truck for Food Services to replace an aging unit.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Intergovernmental Purchasing Alliance (NIPA).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to purchase software and hardware for tracking time and leave of employees. The software will integrate directly into PeopleSoft. The use of the time clock software will provide more accurate time and leave reporting.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Charlie Adams, Technology Systems Administrator, Business Services Technology
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the Western States Contracting Alliance (WSCA)—National Association of State Procurement Officers (NASPO).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to purchase bus radios for the Transportation Department.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for qualified, professional contractors to provide parts, service and maintenance for the building automation systems.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Curtis Orndorff, Building Maintenance Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for fitness equipment and wrestling mats for the newly built Frederick High School.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Kathy Campagnoli, Principal, Frederick High School
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for pianos for the newly built Frederick High School.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Kathy Campagnoli, Principal, Frederick High School
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends rejection by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation was to establish a contract for the purchase of electrical materials and supplies for use throughout Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Randy Connatser, Maintenance Project Manager IV
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to qualify vendors who will provide labor, supervision, supplies and equipment to perform full or partial painting projects.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
William Kosola, Paint Foreman, Maintenance Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of miscellaneous door hardware on an as needed basis.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Richard Barnard, Locksmith Foreman, Facilities Services, Maintenance
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends rejection by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation was to establish a contract for the unit price contract for vehicle repair. This would cover the routine servicing and maintenance of most light, medium duty vehicles and mini buses for the Transportation Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Mark Maggitti, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for stop loss insurance for current employees and retirees of Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Penny Opalka, Senior Manager, Human Resources
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
To seek Board approval of a $50,000 grant to purchase safety-related items and provide training opportunities for operations and maintenance staff.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $50,000 grant from the Maryland Association of Boards of Education (MABE) Workers’ Compensation Self-insurance Fund to purchase and support safety related initiatives.
Grant funds will be used to purchase cafeteria tables for our schools and safety material level 2 hard hat / face shields and balaclava for our electricians. The goal with these purchases is to mitigate risk and injury as our employees perform their job duties and to ensure a safe environment for our students.
Grant funds will also support National Electrical 2017 Code Changes Training and specific ARC Flash Training for the FCPS general mechanics.
The identification of these items was based on an analysis of specific safety and training needs recommended and supported by the Operations and Maintenance Division. This grant assists FCPS in supporting the goal of providing a safe work environment and training opportunities for our employees.
PRESENTER(S) & TITLE(S):
Penny Opalka, Senior Benefits Manager
Tricia Riley, Personnel Officer
SUBMITTED BY:
Paula Lawton, Executive Director, Human Services Department
Jamie Cannon, Chief of Staff
PURPOSE OF PRESENTATION: To inform the Board of Education (BOE) and Frederick County citizens of the progress that the School Health Council (SCH) has made with its role and function within the school system and its partnership with the Frederick County Health Department (FCHD).
BACKGROUND/SUMMARY: The Frederick County School Health Council is currently comprised of 25 members from various agencies and health interest groups, including educators, school administrators, community members, parents, and personnel from FCHD, Frederick Memorial Hospital (FMH), Frederick County Department of Mental Health (FCDMH), etc. The council meets monthly to discuss current health issues and uses the expertise of the membership to make recommendations for local school policy and local health department initiatives.
Over the course of the past year, the SHC has convened to work on the following initiatives:
PROCESS STATEMENT: In accordance with Maryland Bylaw 13A.05.05.13, the local school superintendent and the local health officer shall jointly require the development of a local school health council with assistance by the Maryland State School Health Council. The local school superintendent and the local health officer shall be jointly responsible for the implementation of regulations. The SHC shall provide the local school superintendent and the local health officer with at least one report annually on the activities of the council.
PRESENTER(S) & TITLE(S):
James Hitchner, Curriculum Specialist, Elementary Health and Physical Education
Martha Gurzick, Frederick Memorial Hospital Systems, Clinical Nurse Specialist for Pediatrics
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On May 24, 2017, the Policy Committee reviewed Policy 105 Appeal and Hearing Procedures. Recommended edits are presented for the Board’s review. (backup1)
The Policy Committee reviewed relevant legal references which can be accessed at the BoardDocs link below:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AMFS5A6BB750
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On May 24, 2017, the Policy Committee reviewed Policy 106 General Powers and Duties. Recommended edits are presented for the Board’s review. (backup1)
The Policy Committee reviewed relevant legal references which can be accessed at the BoardDocs link below:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AMFS5B6BB7C6
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On May 10 and May 24, 2017, the Policy Committee discussed new Policy 208 Data Security. The draft policy is presented today as a first reading for the Board’s review and discussion. (backup1)
A proposed corresponding Regulation 200-32 Data Security is also attached. (backup2)
The Policy Committee reviewed legal references and related policies and regulations which can be accessed at the BoardDocs link below:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AMFS546BA897
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Edward Gardner, Director of Technology Infrastructure
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To receive Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbook(s) listed on the attached memorandum were on public display at the Thurmont Regional Library and the Frederick County Public Schools (FCPS) Central Office Building at 191 South East Street, Frederick, from May 15 - 20, 2017.
PROCESS STATEMENT:
FCPS Regulation 5038, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Board approval of Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The July - September 2017 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION:
To seek Board approval of a $50,000 grant to purchase safety-related items and provide training opportunities for operations and maintenance staff.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $50,000 grant from the Maryland Association of Boards of Education (MABE) Workers’ Compensation Self-insurance Fund to purchase and support safety related initiatives.
Grant funds will be used to purchase cafeteria tables for our schools and safety material level 2 hard hat / face shields and balaclava for our electricians. The goal with these purchases is to mitigate risk and injury as our employees perform their job duties and to ensure a safe environment for our students.
Grant funds will also support National Electrical 2017 Code Changes Training and specific ARC Flash Training for the FCPS general mechanics.
The identification of these items was based on an analysis of specific safety and training needs recommended and supported by the Operations and Maintenance Division. This grant assists FCPS in supporting the goal of providing a safe work environment and training opportunities for our employees.
PRESENTER(S) & TITLE(S):
Penny Opalka, Senior Benefits Manager
Tricia Riley, Personnel Officer
SUBMITTED BY:
Paula Lawton, Executive Director, Human Services Department
Jamie Cannon, Chief of Staff
PURPOSE OF PRESENTATION:
The proposed Negotiated Agreement between the Frederick County Administrative and Supervisory Association (FCASA) and the Board of Education of Frederick County (Board) is presented for ratification by the Board. (backup1)
BACKGROUND/SUMMARY:
The negotiating teams for the Board and FCASA have reached tentative agreement for the 2017-18 school year. FCASA conducted a ratification vote of its members and received a majority vote for approving ratification. Highlights of the agreement include:
Staff is recommending action by the Board for ratification to implement the changes of the agreement effective July 1, 2017.
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel - Chief Negotiator, Board of Education
Daniel W. Besseck, Jr. – Chief Negotiator, FCASA
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel - Chief Negotiator for the Board of Education
PURPOSE OF PRESENTATION: To present for ratification from the Board the FASSE Negotiated Agreement
BACKGROUND/SUMMARY: Negotiations for the successor collective bargaining agreement with FASSE has concluded. The teams are prepared to share with the Board for their ratification, the tentative agreement. FASSE has conducted a ratification vote of its members. A summary of the changes include:
Year 1: Employees moving to new scale steps 15 and below with those employees hired before 7/1/13 receiving 1 Step; Grade 16 and above remain on current scale which represents 3.5% between steps shall receive 1 Step. Those on Step 21 shall receive an $800 stipend.
Year 2: All employees receive a step. Those hired before 7/1/13 receive an additional step. All employees also receiving a COLA calculated from the remaining monies from the FASSE proportion of the salary resource pool.
Year 3: All employees receiving 1 Step and a COLA calculated from the remaining monies from the FASSE proportion of the salary resource pool.
12 month employees with 5 years of service will be able to cash in up to 5 days of annual leave.
Other items include improvements to allowances and stipends.
PROCESS STATEMENT: Negotiations began January 11, 2017 and tentatively concluded on June 7, 2017 pending the salary agreement between the Board and FCTA.
PRESENTER(S) & TITLE(S): Robert W. Wedge, Senior Manager for Support Talent Acquisition and Management
John Gates, Frederick Association of School Support Employees Uniserv Director
SUBMITTED BY: Robert W. Wedge
PURPOSE OF PRESENTATION: Update the Board of Education on the progress of the Competency Based Education (CBE) initiative, including the application of CBE in the LYNX program at Frederick High School. The update will include key principles of CBE as well as a timeline of activities for the coming summer and 2017-18 school year.
BACKGROUND/SUMMARY: Competency Based Education is a suite of research based strategies for reshaping the learning experience for students. FCPS central office teams have been working on the CBE approach in partnership with Frederick High School staff and leaders. The goal of a competency based education model is a long term, strategic shift in teaching, learning and school processes. This initiative is in its earliest phase.
PROCESS STATEMENT: This presentation is a continuation of the updates provided to the Board in regard to the LYNX program at Frederick High School.
PRESENTER(S) & TITLE(S): Dr. Kevin Cuppett, Executive Director, Curriculum, Instruction and Innovation
SUBMITTED BY: Dr. Kevin Cuppett, Executive Director, Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION: The purpose of the presentation is to seek clarification on the Board’s goal for target setting to promote positive responses in perceptual survey data and to consider refinements to some measurable goals based on prior discussions.
BACKGROUND/SUMMARY: In the 2015-2016 school year, FCPS initiated a new 5-Year Strategic Plan consisting of five Aspirational Goals, 10 Priorities (two per goal), and corresponding measurable goals. From August 2016 through February 2017, baseline data for the 30 measurable goals were reported to and discussed by the Board of Education. Based on these baseline results, the Board of Education will set targets for measures using perceptual survey favorability. In addition, similar to best practice in any Continuous Strategic Improvement process, the Board will revisit measurable goals it may wish to refine based on previous presentations and subsequent discussions.
PROCESS STATEMENT: A cross-departmental Strategic Plan Reporting workgroup was established to facilitate reporting on each aspirational goal. Baseline data (2015-2016) for measurable goals were collected from various FCPS Central Office departments by the department of System Accountability and School Improvement (SASI). Baseline data were presented to the Board of Education in the first half of the 2016-2017 school year. Data from the second survey administration and all other 2016-2017 end-of-year data will be collected/compiled and reported in the second round of Strategic Plan goal reporting, which will begin in August/September 2017.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
SUBMITTED BY:
Jamie Aliveto, Director, System Accountability and School Improvement
Michael Markoe, Ed.D., Deputy Superintendent
On May 24, 2017, the Board discussed the State Board of Education's draft of its Consolidated State Plan, and with special focus on the proposed accountability system.
The Board agreed to draft a document to capture comments and concerns that would be shared with the State Board during the official 30-day public comment period for the final version.
Below is a link to the State's draft plan, as of June 27. The Board's comments so far can be found in the attached back-up document. The Board will discuss the final changes to the draft plan at the next regular meeting, to develop any additional comments in response to this final version of the state plan, which will likely be posted to the MSDE website by June 30.
http://www.marylandpublicschools.org/stateboard/Documents/06272017/TabE-ESSA.pdf
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has received a $4,000 grant from the Maryland State Department of Education to support curriculum development related to addiction prevention.
High school teachers and guidance counselors will collaboratively develop a series of 16 lessons that focus on substance abuse and addiction. The lessons will be used each term, in each grade level, during each school’s flex time.
Grant funds will be used to cover workshop pay and associated fixed charges (FICA and workers’ compensation) for teachers and guidance counselors to develop the lessons.
Acceptance of this $4,000 grant from the Maryland State Department of Education does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Kevin Cuppett, Executive Director, Curriculum, Instruction & Innovation
Michael Markoe, Ed.D., Deputy Superintendent