PRESENTATION OF 8 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 18M5, Snow Removal Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for snow removal and de-icing services on school and office parking lots and roadways not serviced by Frederick County Public Schools staff.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
John Carnahan, Custodial Services Manager
RFP 18T4, Occupational Physicals and Drug/Alcohol Testing Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with certified examiners to perform substance testing services and provide physicals for all Frederick County Public School commercial drivers.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Fred Punturiero, Director of Transportation
RFP 18MISC1, Sign Language Interpreting Agency Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with an agency to provide qualified sign language interpreters and assure communication access for students and their families during school sponsored events.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Amy Brooks, Coordinator of Interpreting Services
Bid 18M1, Inspection, Maintenance and Testing of Fire Extinguishers, Dry Chemical Extinguishing Systems and Clean Agent Fire Extinguishing Systems
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the annual inspection, testing, refilling, and replacing of fire extinguishers for Frederick County Public Schools, Maintenance Department. Inspection and testing services are performed in accordance with regulations established by the National Fire Protection Association and applicable federal, state, and local regulations.
PRESENTER(S) & TITLE(S):
Bill Meekins, Purchasing Agent
Randy Connatser, Maintenance Project Manager
Bid 18M3, Unit Price Contract for Excavation and Earth Works
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the excavation and backfill repair of site work at various sites within Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins, Purchasing Agent
Tony Ray, Project Manager III, Planning and Construction Management
Bid 18C3, Brunswick High School Tennis Court Replacement
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the replacement of five existing tennis courts at Brunswick High School. The scope of work includes surfacing, equipment, fencing and a practice wall.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tony Ray, Project Manager III, Planning and Construction Management
Bid 18T3, Unit Price Contract for Vehicle Repairs
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the unit price contract for vehicle repair. This will cover the routine servicing and maintenance of most light, medium duty vehicles and mini buses for the Transportation Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Mark Maggitti, Fleet Maintenance Manager
Bid 18M2, Ice Melt
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for supply and delivery of ice melt.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of milk and dairy products served by the Food and Nutrition Services Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of fresh bread and rolls to be served by Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #18-01.
BACKGROUND/SUMMARY: Budget Amendment #18-01 creates the following new projects: Fire Alarm Replacements, Security Vestibules, Underground Storage Tank Removals, Pool Improvements, and Walkersville Middle School RTU by transferring balances from the following closed projects: Urbana Middle School Fitout, New Market Middle School Boiler Replacement & Oil Tank Removal, Myersville Elementary School Roof Replacement, Hillcrest Elementary School Roof Replacement - Phase 1, Brunswick High School Stadium Lights Replacement, and Middletown High School Tennis Courts Repair.
The following criteria were considered and the new projects were selected based upon the projects meeting the majority:
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S): Dawn Worrell, Accountant
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Proposed materials for the secondary health education curriculum support Frederick County Public Schools (FCPS) Goal 1: FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community; FCPS Goal 5: FCPS will promote a culture fostering wellness and civility for students and staff. The purpose of this presentation is to bring forth recommendations from the Family Life Advisory Committee (FLAC) to adopt one new material for high school Family Life and Human Sexuality (HE.900.40).
BACKGROUND/SUMMARY:
Staff recommends approval of the following item(s) in the Health Education Program:
High School Supplemental Material: Escalation, One Love Foundation, 2013; Ninth Grade Health
A link to this video (and the password) can be found in the attached backup document.
PROCESS STATEMENT:
In accordance with Maryland Bylaw 13A.04.18.01, curricular changes and instructional materials intended for use in Family Life and HIV & AIDS Prevention Education must be reviewed by the Board-Appointed Family Life Advisory Committee prior to consideration by the Board of Education. Following review by that committee, recommended materials are presented to the Board of Education for approval and subsequent use in schools. At previous FLAC meetings, the material was recommended for approval.
PRESENTER(S) & TITLE(S):
Brian Griffith, Curriculum Specialist for Secondary Health and Physical Education
James Hitchner, Curriculum Specialist for Elementary Health and Physical Education
FCPS Staff Liaisons to the Family Life Advisory Committee
SUBMITTED BY:
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
To seek Board of Education approval for the Prekindergarten (Pre-K) Expansion Grant to support a full day prekindergarten session at Monocacy Elementary.
BACKGROUND/SUMMARY:
The Federal Pre-K Expansion grant (Preschool Development Grant) became available in FY15. In addition, the Maryland State Department of Education (MSDE) receives Pre-K expansion funds (state match) from the Maryland Legislature through the Pre-K Expansion Act of 2014.
Monocacy Elementary School currently offers a quality half-day prekindergarten program. This program has shown increases in student achievement, social development and school readiness. However, achievement gaps still exist for certain student groups. This grant will help provide a high quality, full day prekindergarten experience that better prepares children for school success. The program will add twenty (20) slots for students—seventeen (17) are provided for families whose income is at or below 200% of the poverty guidelines and three (3) for families whose income is at or below 300% of the poverty guidelines.
This grant funding will also provide additional opportunities for family and community engagement. Parent outreach and engagement activities will include home visits, family involvement nights, and parent workshops. Monocacy Elementary prekindergarten will engage with community partners such as Frederick Community College, Frederick County Government Health Department/School Health Services, YMCA Head Start, and the University of Maryland Extension Office to provide additional programs and services for the prekindergarten families.
Funds in the amount of $146,880 will be provided to Frederick County Public Schools to support the prekindergarten expansion at Monocacy Elementary. Acceptance of this grant award does not obligate Frederick County Public Schools to expend additional local resources.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Cathy Nusbaum, Coordinator of Early Childhood Education and Judy Center
Kathy Prichard – Elementary Director, School Administration and Leadership
Troy Barnes – Principal, Monocacy Elementary
SUBMITTED BY:
Dr. Kevin Cuppett, Executive Director of Curriculum Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On April 12, May 24 and June 14, 2017, the Policy Committee discussed Policy 101 Organization of the Board. The policy is presented today as a first reading for the Board’s review and discussion. (backup1)
The Policy Committee reviewed legal references and related policies and regulations which can be accessed at the BoardDocs link below:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AMPSDL6ECED1
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction & Innovation
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On May 24, 2017, the Policy Committee reviewed Policy 105 Appeal and Hearing Procedures. The proposed edits to Policy 105 were discussed by the Board on June 28, 2017 as a first reading.
Policy 105 is presented today as a second reading by the Board and approval. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
Purpose of Presentation:
2017 Legislative Update - The Board will review 2017 legislation that directly impacts FCPS.
ESSA State Plan - As a continuation of their discussion on May 24, 2017 and June 28, 2017, the Board will continue to identify items in the State Board of Education's final draft Consolidated State Plan. The final draft was posted for public comment on June 30, 2017. Below is a link to the full plan, followed by a link to a brief overview.
The Board will finalize their comments in order to meet the August 10 deadline for comment prior to the finalization of the plan by the State Board on August 22, 2017. The final plan will then be submitted to the U.S. Department of Education by the deadline of September 18, 2017.
Included in the back-up documentation for this discussion is the initial draft of the Board's comments from their public discussion on May 24.
Final Draft Consolidated State Plan:
Overview of State Plan draft:
http://www.marylandpublicschools.org/about/Documents/ESSA/MDSEESSA2017OVDP.pdf
Presenter(s) & Title(s)
Joy Schaefer, Board Member
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), the Board will meet in Closed Session at 4:00 p.m. in Conference Room 1A to consider matters that relate to personnel.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), the Board will meet in Closed Session at 4:00 p.m. in Conference Room 1A to consider matters that relate to personnel.
PURPOSE OF PRESENTATION:
To recap the 2017 Frederick County Public Schools (FCPS) graduation.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) is proud to highlight our 2017 graduations that took place the week of May 30, 2017.
Michael Doerrer will introduce a video highlighting some of our graduates of 2017, and share information about scholarships obtained by the graduating class.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): Michael Doerrer, Director of Communications, Community Engagement & Marketing
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To receive Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbooks listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools (FCPS) Central Office at 191 South East Street from June 5-10, 2017.
PROCESS STATEMENT:
FCPS Regulation 5038, "D. Approval of textbooks intended for instructional use wth students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Proposed materials for the secondary health education curriculum support Frederick County Public Schools (FCPS) Goal 1: FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community; FCPS Goal 5: FCPS will promote a culture fostering wellness and civility for students and staff. The purpose of this presentation is to bring forth recommendations from the Family Life Advisory Committee (FLAC) to adopt one new material for high school Family Life and Human Sexuality (HE.900.40).
BACKGROUND/SUMMARY:
Staff recommends approval of the following item(s) in the Health Education Program:
High School Supplemental Material: Escalation, One Love Foundation, 2013; Ninth Grade Health
A link to this video (and the password) can be found in the attached backup document.
PROCESS STATEMENT:
In accordance with Maryland Bylaw 13A.04.18.01, curricular changes and instructional materials intended for use in Family Life and HIV & AIDS Prevention Education must be reviewed by the Board-Appointed Family Life Advisory Committee prior to consideration by the Board of Education. Following review by that committee, recommended materials are presented to the Board of Education for approval and subsequent use in schools. At previous FLAC meetings, the material was recommended for approval.
PRESENTER(S) & TITLE(S):
FCPS Staff Liaisons to the Family Life Advisory Committee
Brian Griffith, Curriculum Specialist for Secondary Health and Physical Education
James Hitchner, Curriculum Specialist for Elementary Health and Physical Education
SUBMITTED BY:
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
To seek Board of Education approval for the Prekindergarten (Pre-K) Expansion Grant to support a full day prekindergarten session at Monocacy Elementary.
BACKGROUND/SUMMARY:
The Federal Pre-K Expansion grant (Preschool Development Grant) became available in FY15. In addition, the Maryland State Department of Education (MSDE) receives Pre-K expansion funds (state match) from the Maryland Legislature through the Pre-K Expansion Act of 2014.
Monocacy Elementary School currently offers a quality half-day prekindergarten program. This program has shown increases in student achievement, social development and school readiness. However, achievement gaps still exist for certain student groups. This grant will help provide a high quality, full day prekindergarten experience that better prepares children for school success. The program will add twenty (20) slots for students—seventeen (17) are provided for families whose income is at or below 200% of the poverty guidelines and three (3) for families whose income is at or below 300% of the poverty guidelines.
This grant funding will also provide additional opportunities for family and community engagement. Parent outreach and engagement activities will include home visits, family involvement nights, and parent workshops. Monocacy Elementary prekindergarten will engage with community partners such as Frederick Community College, Frederick County Government Health Department/School Health Services, YMCA Head Start, and the University of Maryland Extension Office to provide additional programs and services for the prekindergarten families.
Funds in the amount of $146,880 will be provided to Frederick County Public Schools to support the prekindergarten expansion at Monocacy Elementary. Acceptance of this grant award does not obligate Frederick County Public Schools to expend additional local resources.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Cathy Nusbaum, Coordinator of Early Childhood Education and Judy Center
Kathy Prichard – Elementary Director, School Administration and Leadership
Troy Barnes – Principal, Monocacy Elementary
SUBMITTED BY:
Dr. Kevin Cuppett, Executive Director of Curriculum Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On May 24, 2017, the Policy Committee reviewed Policy 105 Appeal and Hearing Procedures. The proposed edits to Policy 105 were discussed by the Board on June 28, 2017 as a first reading.
Policy 105 is presented today as a second reading by the Board and approval. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On May 10 and May 24, 2017, the Policy Committee discussed new Policy 208 Data Security. The draft policy was presented on June 28, 2017 as a first reading for the Board’s review and discussion.
The new policy is presented today as a second reading by the Board and approval. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Edward Gardner, Director of Technology Infrastructure
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Following the May 24, 2017 presentation to the Board of Education of Frederick County (BOE), staff returns to continue the discussion and receive the BOE’s decision on future uses of the Lincoln A building.
BACKGROUND/SUMMARY:
The Lincoln A building discontinued use as an FCPS elementary school in September 2012 when the new Lincoln Elementary School opened. In August 2012, the Lincoln A Building Committee was convened to make recommendations on potential uses for the Lincoln A building. Below are links to past BOE discussions regarding the Lincoln A building:
|
BOE Meeting |
Purpose |
BoardDocs Link |
|
02.13.13 |
Lincoln A Building Committee Recommendations |
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=94NJU74EB76F |
|
10.15.13 |
Joint BOE/BOCC Meeting - Discussion on Lincoln A building |
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=9CGLU85749D1 |
|
06.11.14 |
YMCA requested to lease Lincoln A for Head Start |
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=9KSQ9J4EB0B2 |
|
06.25.14 |
YMCA requested to lease Lincoln A for Head Start (further discussion) |
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=9L6M2S529CA5 |
|
05.25.16 |
YMCA’s notification to BOE of non-renewal of Lincoln A lease; Staff requested BOE direction on future uses of building |
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=A9SN4B5D4D12 |
|
10.19.16 |
Lincoln A future uses – BOE requested a RFI solicitation to non-profit organizations |
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AEDRUL6FB50F |
|
02.08.17 |
Lincoln A RFI – Review of RFIs received and BOE discussion on uses of building |
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AJ4PE7630F10 |
|
05.24.17 |
Lincoln A Use: Continued discussion with the BOE about the future uses of the Lincoln A building |
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AMHMCT527681 |
PROCESS STATEMENT:
Staff is presenting two potential uses for the Lincoln A building. The first option is a shared use facility that would include Child Find, the Success Program, and the Boys and Girls Club of Frederick County. The second option is use by the Monocacy Valley Montessori Public Charter School. The attachments include the additional information the Board requested from the two potential occupants about their finances and plans for the facility (see backups 1 and 2). Also attached is a draft cost estimate for interior modifications which is pending final design (see backup 3).
PRESENTER(S) & TITLE(S):
Michael Markoe, Ed.D., Deputy Superintendent
Paul A. Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
To present the Board with recommendations to enhance how schools receive and utilize staff.
BACKGROUND/SUMMARY:
During the FY18 Budget discussion, staff presented a possible staffing model for the Board’s consideration that was based on recommendations from a staffing workgroup. The model was designed to formalize differentiated staffing due to complexity factors, restore class size by eliminating some non-classroom positions, and restore contingency positions to address unforeseen enrollment growth. There was considerable discussion regarding the pros and cons of the proposed model, and it was decided to revisit the discussion with key stakeholder groups and the Board. In the meantime, for the 2017-2018 school year, the staffing model presented in the annual budget book was implemented with some changes—a tiered system was used to allocate differentiated staffing in a more structured process in order to reduce class size in Grades K-2 in identified schools; additional counseling positions were added to high schools with fewer than 1200 students and to several middle schools; 16 contingency positions were allocated; and 5 positions were added to the Virtual High School.
PROCESS STATEMENT:
Dr. Markoe has convened several staffing committees to solicit input on the proposed staffing model and recommendations from the staffing work group and Board discussion. The common themes from these meetings will be presented and discussed with the Board. Input from the Board will then be used to create a new staffing model, which will be brought back to the Board for further discussion and ultimately approval.
PRESENTER(S) & TITLE(S): Mike Markoe, Ed.D., Deputy Superintendent
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
Purpose of Presentation:
At their June 7, 2017 Retreat the Members of the Board of Education of Frederick County reviewed and proposed changes to their Board of Education Norms and are presenting them today to provide clarification of any meanings, and decide . The purpose of placing the Board of Education Norms on today’s agenda is to review the Board of Education Norms, to provide clarification of any meanings as necessary, and to take Board action on any changes.
Presenter(s) & Title(s)
President, Brad W Young
Board Members