PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Maryland Department of Budget and Management.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for foreign language interpretation and translation services that include toll-free telephonic interpretation and written document translation services.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Carol Breeze, Acting Director of Compliance and Student Support
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Baltimore County Government.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to purchase buildings constructed of precast, pre-assembled concrete. Buildings of this material are normally used for storage sheds at locations around Frederick County.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Ryan Carter, Project Manager II, Planning & Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the Maryland Department of General Services.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the program management fees, including supplies for the replacement automated external defibrillators (AEDs) that were donated by Rescue One in 2016. Defibrillators are currently in all elementary, middle, high schools and other locations throughout the school system. The current defibrillators only have a useful life of eight years.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Jenifer Waters, Health Service Specialist
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for services to clean, repair and replace tile, and re-grout the pool at Middletown High School.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Bradley Ahalt, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of a replacement courier van for the Warehouse for deliveries.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Roy McHaffa, Warehouse Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to qualify and select construction management “agency” firms for future school construction projects. Qualified construction management firms shall provide construction management services associated with the planning, design, cost estimating, bidding, construction management and consulting, warranty and close-out of a project.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tony Ray, Project Manager III, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
To approve the fee proposal for A/E services for the replacement of Urbana Elementary School.
BACKGROUND/SUMMARY:
The current Urbana Elementary School is scheduled for replacement. The existing school will be demolished and the new school will be constructed on the same site while students and staff are temporarily relocated to Sugarloaf Elementary School building.
As recommended during the feasibility study, staff recommends repeating the current prototype design for an elementary school with modifications for the site as required. There will be no Frederick County Parks and Recreation gym at this school since there already is one at Centerville Elementary School and one planned for Sugarloaf Elementary School. By repeating the prototype design of a 725 state-rated capacity elementary school, savings will be realized in the design costs.
Staff requested four fee proposals from Grimm and Parker to repeat the prototype design and to also consider three other types of mechanical designs. Attached are the four fee proposals ranging from $1.311 million to $1.394 million. All four fees are less than the budgeted amount for design.
Staff recommends approval of the fee proposal to repeat the prototype design used to construct the Sugarloaf Elementary School on the Urbana area elementary school site not to exceed $1,394,810. The contract will include a deduct provision to recover designs fees not used following final decisions regarding the mechanical design.
PROCESS STATEMENT: Design funding for the replacement of the Urbana Elementary School was included in the Frederick County FY18 capital budget.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On April 12, May 24 and June 14, 2017, the Policy Committee discussed Policy 101 Organization of the Board. On July 12, 2017, the Board reviewed the policy as a first reading. Today the policy is presented as a second reading for the Board’s review and consent. (backup1)
The Policy Committee reviewed legal references and related policies and regulations which can be accessed at the BoardDocs link below:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AMPSDL6ECED1
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction & Innovation
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
New Regulation 400-36 Creating Welcoming and Affirming Schools for Transgender and Gender Nonconforming Students
PROCESS STATEMENT:
The attached Regulation 400-36 (backup1) is presented today for the Board of Education’s discussion to ensure the regulation aligns with the intent of Board Policy 443 Creating Welcoming and Affirming Schools for Transgender and Gender Nonconforming Students which was adopted by the Board on June 14, 2017.
The regulation was developed based on discussion which occurred with the Policy Committee and among Board members at the work sessions and regular meeting.
Input was also received from Janet Shipman, coordinator of counseling and student support, along with the following school counselors who worked this summer to develop training to be used with staff in the upcoming 2017-18 school year: Tara Ketteringham, Oakdale High School; Ruth Travis, Windsor Knolls Middle School; April Miller, Centerville Elementary School; Kathleen Klecan, Brunswick Elementary School; Jessica Mills, Tuscarora High School; Ashley Frushour, Middletown Middle School; and Renata Emery, Linganore High School.
In addition, the draft regulation from Fairfax County Public Schools which was referenced by the Board is provided. (backup2)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Janet Shipman, Coordinator of Counseling and Student Support
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On June 14, 2017, the Policy Committee reviewed Policy 316 Promotion of Health and Wellness – Employees (former title Health Promotion). Recommended edits are presented for the Board’s review. (backup1)
The Policy Committee reviewed relevant legal references which can be accessed at the BoardDocs link below:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AN5J9Z4B0BEE
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On June 14, 2017, the Policy Committee reviewed Policy 409 Promotion of Health and Wellness – Students (former title Wellness). Recommended edits are presented for the Board’s review. (backup1)
The Policy Committee reviewed relevant legal references which can be accessed at the BoardDocs link below:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AMPSDM6EDA69
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1) and (7) the Board will meet in Closed Session at 3:15 p.m. in Conference Room 5A to consider items that relate to personnel matters and advice of counsel.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1) and (7) the Board will meet in Closed Session at 3:15 p.m. in Conference Room 5A to consider items that relate to personnel matters and advice of counsel.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met on August 2, 2017 in Administrative Function at 2:16 pm., in the Trust Conference and Maryland Conference rooms at the C Burr Artz Library, 110 East Patrick Street, Frederick Maryland to discuss matters relating to personnel evaluation.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Staff recommends Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY: The textbook(s) listed on the attached memorandum were on public display at the Thurmont Regional Library and Frederick County Public Schools Central Office at 191 South East Street from May 15-20, 2017.
PROCESS STATEMENT: FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To approve the fee proposal for A/E services for the replacement of Urbana Elementary School.
BACKGROUND/SUMMARY:
The current Urbana Elementary School is scheduled for replacement. The existing school will be demolished and the new school will be constructed on the same site while students and staff are temporarily relocated to Sugarloaf Elementary School building.
As recommended during the feasibility study, staff recommends repeating the current prototype design for an elementary school with modifications for the site as required. There will be no Frederick County Parks and Recreation gym at this school since there already is one at Centerville Elementary School and one planned for Sugarloaf Elementary School. By repeating the prototype design of a 725 state-rated capacity elementary school, savings will be realized in the design costs.
Staff requested four fee proposals from Grimm and Parker to repeat the prototype design and to also consider three other types of mechanical designs. Attached are the four fee proposals ranging from $1.311 million to $1.394 million. All four fees are less than the budgeted amount for design.
Staff recommends approval of the fee proposal to repeat the prototype design used to construct the Sugarloaf Elementary School on the Urbana area elementary school site not to exceed $1,394,810. The contract will include a deduct provision to recover designs fees not used following final decisions regarding the mechanical design.
PROCESS STATEMENT: Design funding for the replacement of the Urbana Elementary School was included in the Frederick County FY18 capital budget.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On April 12, May 24 and June 14, 2017, the Policy Committee discussed Policy 101 Organization of the Board. On July 12, 2017, the Board reviewed the policy as a first reading. Today the policy is presented as a second reading for the Board’s review and consent. (backup1)
The Policy Committee reviewed legal references and related policies and regulations which can be accessed at the BoardDocs link below:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AMPSDL6ECED1
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction & Innovation
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Board of Education members will continue their discussion and decide on the future use of the Lincoln A building.
BACKGROUND/SUMMARY: This continued conversation has been scheduled as a result of the July 12, 2017 meeting.
PROCESS STATEMENT: Board of Education members are discussing two potential uses for the Lincoln A building. The first option is a shared use of facility that would include Child Find, the Success Program and the Boys and Girls Club of Frederick County. The second option is use by the Monocacy Valley Montessori Public Charter School.
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: To explore the boundaries of evening hours of student activities during school days.
BACKGROUND/SUMMARY: As our Board has been contacted by members of our community about some student activities that extend into the late evening hours, a discussion about the health and wellness of our students is in order. Expectations of students to be prepared to actively engage in their academic education beginning very early in the morning should be a part of consideration of late-evening extracurricular activities. Knowing this will occur, it should be a rare occurrence as opposed to part of a regular schedule.
PROCESS STATEMENT: The Board will be asked to consider possible guidelines for evening activities or to determine they are not needed.
PRESENTER(S) & TITLE(S):
Michael Bunitsky, Board Member
SUBMITTED BY:
Michael Bunitsky, Ken Kerr and Joy Schaefer