PRESENTATION OF 4 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
Bid 18T6, Refrigerated Truck for Food Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of a refrigerated truck for Food Services to replace an aging unit.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
Bid 18M6, Unit Price Contract for Bituminous Concrete
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to furnish labor, materials, equipment and incidentals necessary to repair, and/or installation of bituminous concrete to various locations throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds in the Maintenance Department
Bid 18FS3, Dishwashing Machine Replacement at Ballenger Creek Middle School
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to remove and replace the dishwasher located at Ballenger Creek Middle School. Our intention is to review both leasing and purchasing options.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition
RFP 18C5, Construction Management Services for Urbana Elementary School Replacement
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract
for Construction Management Services for the Urbana Elementary School Replacement project from the pre-qualified firms under RFP 17C16, Construction Management Services. Scope of work includes services associated with the planning, design, cost estimating, bidding, construction, close-out and warranty period.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Frederick County Public Schools, Virginia.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of some janitorial supplies that are used in the maintenance of school and office buildings.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract with an agency to provide sign language interpreting services for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Amy Brooks, Coordinator of Interpreting Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract with certified examiners to performance substance testing services and physicals for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends rejection by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation was to establish a contract for the purchase of a refrigerated truck for Food Services to replace an aging unit.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the unit price contract for vehicle repair. This will cover the routine servicing and maintenance of most light, medium duty vehicles and mini buses for the Transportation Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Mark Maggitti, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To provide the Transportation Department facility recommendations developed by a team of staff and consultants during the Bus Facility Feasibility Study.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) initiated the Bus Facility Feasibility Study in January 2016 to explore ways to improve the operations of the Transportation Department by providing adequate and efficient facilities for bus parking, bus maintenance, driver training, and administration. Most of the Transportation Department services are provided at the Hayward Road Annex at 7446 Hayward Road in Frederick. A team of staff from the Transportation, Facilities Planning, Construction, Fiscal Services, and Communications departments worked on the study for 18 months. The project included three major phases:
1. Project Scope Phase: Inventory of existing conditions and definition of facility needs
2. Feasibility Phase: Feasibility study of existing and additional site resources based on project scope
3. Recommendation Phase: Recommendation optimizing FCPS bus operations and taxpayer dollars
The report for Phase 3 (the Recommendation Phase) outlines the team’s recommendation for the future of the bus facilities. Using a long term lease, the team recommends construction of a new primary transportation facility at the Hayward Road complex to provide 75% of the Transportation Department services. The team estimates that approximately half of the annual lease cost can be covered by savings achieved in the new facility. After completion of the primary facility, the team recommends construction of a secondary facility in the southeast part of the county to provide 25% of the Transportation Department services, as well as construction of two additional secure parking areas in the Middletown and Thurmont areas.
The project webpage contains an overview of the project, a short introductory video, and the reports from all phases of the project. http://www.fcps.org/facilities/FCPS-Bus-Facility-Feasibility-Study.
PROCESS STATEMENT: This project was initiated as a follow-up to discussions with the Board of Education of Frederick County (BOE) and the Frederick County Government in 2013-14. Phase 1 of the project began in January 2016 and was presented on July 13, 2016 to the BOE. The FCPS Capital Improvement Program does not include funding for the design or construction of additional transportation facilities.
The project team met bi-weekly over the past eighteen months to inventory and evaluate the existing facilities, collect and analyze data on bus repair, usage, parking, conduct extensive outreach to bus garage staff and bus drivers, and visit other transportation facilities in the area. The outcome of this effort is the Bus Facility Feasibility Study Phase 3 – Recommendation Report, attached as a backup to this agenda item (see backup 1).
PRESENTER(S) & TITLE(S):
Holly Nelson, Facilities Planner, Facilities Planning
Leslie Pellegrino, Chief Financial Officer
Fred Punturiero, Director, Transportation Services
Mark Maggitti, Fleet Manager, Transportation Services
Rocky Mackintosh, MacRo Commercial Real Estate
Dave Wilkinson, MacRo Commercial Real Estate
SUBMITTED BY: Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The October - December 2017 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On July 12, 2017, the Policy Committee reviewed Policy 102 Meetings. Recommended edits are presented for the Board’s review. (backup1)
The Policy Committee also reviewed House Bill 880 regarding the Open Meetings Act training which can be accessed at the BoardDocs link below. As stipulated under the law, “a public body may not meet in a closed session unless the public body has designated at least one member of the public body to receive training on the requirements of the Open Meetings Law.” This section of law is highlighted in the attached document. (backup2) This requirement is effective October 1, 2017.
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=ANSRAF6CE3C3
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On May 24, 2017, the Policy Committee reviewed Policy 106 General Powers and Duties.
On June 28, 2017, the Board reviewed the policy as a first reading and it was suggested that the Policy Committee discuss recommended changes and bring back for a second reading with the full Board.
On July 12, 2017, the Policy Committee reviewed the recommended changes to Policy 106 which are attached for the Board’s second reading. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On June 28 and July 12, 2017, the Policy Committee reviewed House Bill 1082 Heroin and Opioid Education and Community Action Act of 2017 (Start Talking Maryland Act) which can be accessed at the BoardDocs links below:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=ANPHAG46BE7A
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=ANSRAH6CE4BD
The Policy Committee recommended incorporating expectations of House Bill 1082 into Policy 112 Promoting a Drug-Free, Alcohol-Free and Tobacco-Free Environment. Policy 112 is presented for the Board’s review. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: The superintendent is proud to highlight how summer work prepared Frederick County Public Schools (FCPS) for the opening of the new academic year. A brief video presentation will showcase staff and students.
BACKGROUND/SUMMARY: The video will highlight the range of activities undertaken by FCPS employees during the summer months. Even though schools are not in session, the work of FCPS employees does not decrease. In fact, the opposite is true – summer at FCPS comes with a flurry of activity. Employees run a wide range of programs for students, work diligently to prepare buildings and other facilities, maintain the fleet of buses, prepare the curriculum, and train employees, among other things. This video is intended to offer a snapshot of this important summer work.
The video presentation will also highlight scenes from the first day of school (September 5) for FCPS students from across the county, offering a snapshot of the excitement and energy of FCPS students, teachers, and staff on the first day.
PROCESS STATEMENT: Michael Doerrer will introduce Karima Sharper, Centerville Elementary School special education teacher and Teacher of the Year to make this presentation.
PRESENTER(S) & TITLE(S):
Michael Doerrer, Director, Communications, Community Engagement and Marketing
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On August 23, 2017, the Board discussed Policy 316 Promotion of Health and Wellness – Employees (former title Health Promotion) as a first reading following the Policy Committee’s review on June 14, 2017.
Recommended edits are presented for the Board’s review and consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On August 23, 2017, the Board discussed Policy 409 Promotion of Health and Wellness – Students (former title Wellness) as a first reading following the Policy Committee’s review on June 14, 2017.
Recommended edits are presented for the Board’s review and consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On August 23, 2017, the Board discussed Policy 430 Attendance at Schools as a first reading following the Policy Committee’s review on June 28, 2017.
Recommended edits are presented for the Board’s review and consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel