1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.01 Bid Calendar Items
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PRESENTATION OF 3 BID CALENDAR ITEMS

 

PURPOSE OF PRESENTATIONStaff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.

 

 

RFP 18MISC4, Natural Gas Supply

 

BACKGROUND/SUMMARYThis solicitation is to contract for the supply of natural gas to the Frederick City gate by a licensed natural gas vendor.  It will be distributed by Washington Gas Light Company and Baltimore Gas Company, depending on the school location.

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Purchasing Agent

Charles Dalphon, Energy and Utilities Coordinator

 

 

RFP 18C6, Construction Management Services for Rock Creek School Replacement

 

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract for Construction Management Services for the Rock Creek School Replacement project from the pre-qualified firms under RFP 17C16, Construction Management Services.  Scope of work includes services associated with the planning, design, cost estimating, bidding, construction, close-out and warranty period.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Planning and Construction Management

 

 

RFP 18MISC3, Employee Benefit Consulting Services

 

BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with a qualified professional employee benefit consultant, to assist Frederick County Public Schools in the management of its employee health and welfare programs.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Penny Opalka, Senior Manager, HR Employee Benefits

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.02 National Joint Powers Alliance (NJPA) RFP #022217, Fleet Management and Related Technology Solutions
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Joint Powers Alliance (NJPA).

 

BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the replacement of fuel pumps located at 7446 Hayward Road.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Brian Staiger, Construction Management, Senior Project Manager

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.03 Baltimore County Public Schools Solicitation #MBU-511-17, Purchase of Large Kitchen Equipment
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Baltimore County Public Schools, MD.

 

BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of large kitchen equipment and related parts/materials on an as-needed basis for Food and Nutrition Services.

 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Robert Kelly, Senior Manager, Food and Nutrition

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.04 Bid 18FS2, Fresh Farm Food Products
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of Bid 18FS2, Fresh Farm Food Products
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the purchase of fresh produce to be served by the Food and Nutrition Services.  The contract will take advantage of in-season pricing for fruits and vegetables from local farms and orchards.

 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Robert Kelly, Senior Manager, Food and Nutrition

 

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

 

Motion & Voting
Board approval of Bid 18FS2, Fresh Farm Food Products

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano, April F Miller
1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.05 Bid 18M2, Ice Melt
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of Bid 18M2, Ice Melt
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for supply and delivery of ice melt.

 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

John Carnahan, Custodial Services Manager

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of Bid 18M2, Ice Melt
Will Anderson, Student Member of the Board, abstained.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.06 RFP 16MISC2, Officiating Services for Basketball (Renewal)
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal RFP 16MISC2, Officiating Services for Basketball
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is for the renewal of the contract for all necessary labor, supervision and skills required to provide basketball officiating services for Frederick County Public Schools.  This contract will service all levels of basketball officiating.

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent

Kevin Kendro, Supervisor of Athletics & Extracurricular Activities

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of contract renewal RFP 16MISC2, Officiating Services for Basketball.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Ken Kerr.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.07 Bid 16C3, HVAC Service Contract (Renewal)
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal - Bid 16C3, HVAC Service Contract
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to renew the contract for servicing of chillers and cooling towers.  Work to be accomplished under this contract includes general maintenance and repair.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Randy Connatser, Maintenance Project Manager, IV

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract renewal - Bid 16C3, HVAC Service Contract.
Will Anderson, Student Member of the Board, abstained.

Motion by Ken Kerr, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.08 School Construction Budget Amendment #18-02
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of School Construction Budget Amendment #18-02
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #18-02.

 

BACKGROUND/SUMMARY:  Budget amendment #18-02 recognizes additional state funding received for FY 2018 to create the Valley Elementary Fire Alarm Replacement and Whittier Elementary Fire Alarm Replacement projects.  These funds were awarded after July 1, 2018 through the State of Maryland Aging Schools Program (ASP).  No local funding is required to complete these projects.

 

Both projects replace the fire alarm equipment installed when the facilities were originally constructed.

 

PROCESS STATEMENT:  ASP is a program that provides funds to all school systems in the state to address repair and maintenance needs of school buildings. Of the $6.109 million allocated statewide in FY 2018, $182,622 was provided to Frederick County. Projects approved under this program do not require a local funding match. This project meets ASP program guidelines and will be completed in the current fiscal year.     

 

PRESENTER(S) & TITLE(S):  Dawn Worrell, Accountant

 

SUBMITTED BY:  Leslie Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of School Construction Budget Amendment #18-02.
Will Anderson, Student Member of the Board, supports the motion.

Motion by Michael G Bunitsky, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.09 School Construction Budget Amendment #18-03
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of School Construction Budget Amendment #18-03
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #18-03.

 

BACKGROUND/SUMMARY:  Budget Amendment #18-03 recognizes the reversion of state funds for the following projects:  Hillcrest Elementary School Roof Replacement - Phase 1 and Carroll Manor Elementary School Chiller Replacement.

 

The level of state funds originally allocated for these projects by the State Public School Construction Program exceeded what was necessary to complete the project.  State funding was reduced due to favorable bids received for the projects.  The funds will be reverted to the state, and will be available for future FCPS projects.

 

 

PRESENTER(S) & TITLE(S):  Dawn Worrell, Accountant

 

SUBMITTED BY:  Leslie Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of School Construction Budget Amendment #18-03.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Michael G Bunitsky, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.10 School Construction Budget Amendment #18-04
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of School Construction Budget Amendment #18-04
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #18-04.

 

BACKGROUND/SUMMARY:  Budget Amendment #18-04 transfers balances from the following closed projects: Urbana Middle School Fitout and Carroll Manor Elementary School Chiller Replacement projects to the Kemptown Elementary School: Water Storage Tank Replacement project.

 

The scope of the Kemptown Elementary School Water Storage Tank Replacement project includes abandoning the existing underground tanks and replacement with two water storage tanks in a single room, one story addition to match the existing building.  The engineer's estimate for the project exceeds the original FCPS budget.  The requested additional funds are required to move the project forward. 

 

This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.

 

PRESENTER(S) & TITLE(S):  Dawn Worrell, Accountant

 

SUBMITTED BY:  Leslie Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of School Construction Budget Amendment #18-04.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.11 Composting
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information, Discussion

 

PURPOSE OF PRESENTATION:

To begin discussion on Composting. 

 

 

BACKGROUND/SUMMARY:

To begin the discussion a study to determine the efficacy of composting in our schools.  Is it currently in use?  Where can it be implemented using existing resources?  What public-private partnerships could be implemented?  Are there any curricular connections at any grade level? What might the complications be on site and over time?  What staff implications would impact successful fulfillment of creating composting in schools that would want to participate?  Is there any possibility that FFA would see this as a potential activity?

 

PROCESS STATEMENT:

 

PRESENTER(S) & TITLE(S):

Michael Bunitsky, Board Member

 

 

SUBMITTED BY:

Michael Bunitsky, Ken Kerr and Joy Schaefer

1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.12 Impact Frederick - IMPACT 2018
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff requests review and consideration of a request by LakeView Church to use Linganore High School (LHS) in June 2018 to support the “Impact Frederick” home improvement program for needy Frederick County residents.  Attached is a copy of the request from LakeView Church (see backup 1).  (You will note the dates reflected in the request letter are June 16-23, but since schools do not finish until June 15, LakeView Church asked to push back the IMPACT 2018 dates to June 23-30, 2018.)

 

BACKGROUND/SUMMARY:  Since 2012, IMPACT has helped over 72 needy Frederick County homeowners with repairs and improvements on their homes that would have not been possible without the assistance of this program with its over 700 volunteers (including over 500 students).  The Board of Education of Frederick County (BOE) has supported this endeavor on three prior occasions allowing for use of LHS as a base for the group of volunteers since 2012.   Past BOE discussions regarding Impact Frederick may be found at:

 

August 24, 2011

March 13, 2013

September 10, 2014

August 12, 2015

 

As in the past, this program will require access to LHS for meals and overnight accommodations during the week of June 23-30, 2018. 

 

Board Policy 203.3 requires approval of the BOE because the group is seeking a waiver to a portion of the fees for users of FCPS buildings and grounds.  In 2014 and 2016, the BOE voted to waive the facility fee and charge only the estimated cost for energy and FCPS labor needed to support the group.  In 2014, the fee amounted to $10,813.  In 2016, the fee amounted to $7,849.    

 

PROCESS STATEMENT:  This is an overnight, week-long event and FCPS standard Community Use of Facility fee structure does not apply.  Therefore, BOE review and action is required. This program, and a modified fee structure, was previously approved by the Board for 2012, 2014 and 2016.

 

PRESENTER(S) & TITLE(S):

Paul Lebo, Chief Operating Officer

 

SUBMITTED BY

Paul Lebo, Chief Operating Officer

1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.13 Policy 410 Fire Drills in School Buildings
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Policy Item, Information, Discussion

PURPOSE OF PRESENTATION:  

 

FIRST READING

 

 

PROCESS STATEMENT

 

On July 12, 2017, the Policy Committee reviewed Policy 410 Fire Drills in School Buildings. The Policy Committee also reviewed House Bill 1066, which can which can be accessed at the BoardDocs link below:

 

http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=ANSRAG6CE46B

 

 

Recommended edits to Policy 410 are presented for the Board’s first reading. (backup1)

 

 

PRESENTER(S) & TITLE(S):

 

Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members

 

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

 

1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.14 Policy 441 Transportation of Students and Policy 107 Non-Public Transportation
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Policy Item, Information, Discussion

PURPOSE OF PRESENTATION:  

 

FIRST READING

 

 

PROCESS STATEMENT

 

On June 28, 2017, the Policy Committee reviewed Policy 441 Transportation of Students and Policy 107 Non-Public Transportation. Recommended edits to Policy 441 are presented for the Board’s review. (backup1) The Policy Committee recommended deletion of Policy 107. (backup2)

 

 

PRESENTER(S) & TITLE(S):

 

Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members

Jamie Cannon, Chief of Staff and Legal Counsel

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

 

1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.15 Policy 444 (new) Educational Equity
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Policy Item, Information, Discussion

PURPOSE OF PRESENTATION:  

 

SECOND READING

 

 

PROCESS STATEMENT

 

On May 24 and June 14, 2017, the Policy Committee discussed new Policy 444 Educational Equity.

 

On August 23, 2017, the Board of Education (Board) discussed this policy as a first reading. New Policy 444 is now presented for the Board’s review and consent. (backup1)

 

 

PRESENTER(S) & TITLE(S):

 

Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members

Jamie Cannon, Chief of Staff and Legal Counsel

 

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

 

1. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
1.16 Adjournment
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Procedure
2. Closed Session [4:30 p.m]
Subject
2.01 Motion to Move into Closed Session
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action, Procedure
Recommended Action
Board approval to move into Closed Session.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1) the Board will meet in Closed Session at 4:30 p.m. in Conference Room 5A to appoint members to the Family Life Advisory Committee (FLAC) and the Citizens Advisory Council (CAC).   

Motion & Voting
Board approval to move into Closed Session.

Motion by Elizabeth Barrett, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
2. Closed Session [4:30 p.m]
Subject
2.05 Adjournment
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Procedure
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.01 Call to Order
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Procedure
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.02 Pledge of Allegiance
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Procedure
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.03 Approval of the Agenda for the September 27, 2017 Regular Meeting
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of the Agenda for the September 27, 2017, Regular Meeting.
Motion & Voting
Board approval to amend the Agenda for the September 27, 2017, Regular Meeting by pulling Policy 444 (new) Educational Equity from the Consent agenda.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: Elizabeth Barrett, April F Miller
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.04 Approval of the September 13, 2017 Regular Meeting minutes
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the September 13, 2017 Regular Meeting minutes.
Minutes
View Minutes for Sep 13, 2017 - Board of Education Meeting
Motion & Voting
Board approval of the September 13, 2017 Regular Meeting minutes.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.05 Approval of the September 13, 2017 Public Hearing on the 2017 Superintendent's Recommended Educational Facilities Master Plan minutes
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the September 13, 2017 Public Hearing on the 2017 Superintendent's Recommended Educational Facilities Master Plan minutes.
Minutes
View Minutes for Sep 13, 2017 - Public Hearing on the 2017 Superintendent's Recomm
Motion & Voting
Board approval of the September 13, 2017 Public Hearing on the 2017 Superintendent's Recommended Educational Facilities Master Plan minutes.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.06 Closed Session Announcement
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Procedure

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1) the Board will meet in Closed Session at 4:30 p.m. in Conference Room 5A to appoint members to the Family Life Advisory Committee (FLAC) and the Citizens Advisory Council (CAC). 

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.07 Proclamation - National School Lunch Week 2017
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action
Recommended Action
Board approval to adopt the School Nutrition Association Proclamation and encourage students, staff and community members to celebrate National School Lunch Week.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  Frederick County Public Schools Food and Nutrition Services Department seeks approval of the National School Lunch Week, October 9 – 13, 2017.

 

BACKGROUND/SUMMARY: National School Lunch Week, sponsored by the School Nutrition Association (SNA), is being celebrated the week of October 9 – 13, 2017.  The celebration of National School Lunch Week highlights the benefits of the school lunch program.  Frederick County Public Schools serves on average 12,482 lunches per day.  Today’s school lunch provides fresh fruits and vegetables, whole grains, milk, and smiling students.  

 

PRESENTER(S) & TITLE(S):

Robert Kelly, Senior Manager Food and Nutrition Services

JoAnn Morris, Food and Nutrition Specialist

 

SUBMITTED BY:  Leslie Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval to adopt the School Nutrition Association Proclamation and encourage students, staff and community members to celebrate National School Lunch Week.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Elizabeth Barrett, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.08 Public Comment
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.

 

If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts.  On behalf of an organization you have up to 5 minutes.

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.09 Student Member Comments
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.10 Superintendent Comments
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information

 

 

 

 

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.11 Board Member Comments
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
4. Regular Meeting - Action Consent
Subject
4.01 Staffing Changes
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Motion & Voting
Board approval of action/consent items.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Michael G Bunitsky, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
4. Regular Meeting - Action Consent
Subject
4.02 Setting of Quarterly Agenda, October - December 2017
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.

PURPOSE OF PRESENTATION:  Board approval of Quarterly Agenda.

 

BACKGROUND/SUMMARY:   At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items.

 

PROCESS STATEMENT:   To provide quarterly agendas that will be posted on Board Docs at each Board meeting.  This process will enable the public and staff to plan for upcoming Board meetings.  The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.   

 

The October - December 2017 Quarterly Agenda is attached for board approval.

 

PRESENTER(S) & TITLE(S):

Mr. Young, Board President

 

SUBMITTED BY:  Mr. Young, Board President

 

Motion & Voting
Board approval of action/consent items.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Michael G Bunitsky, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
4. Regular Meeting - Action Consent
Subject
4.03 Impact Frederick - IMPACT 2018
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff requests review and consideration of a request by LakeView Church to use Linganore High School (LHS) in June 2018 to support the “Impact Frederick” home improvement program for needy Frederick County residents.  Attached is a copy of the request from LakeView Church (see backup 1).  (You will note the dates reflected in the request letter are June 16-23, but since schools do not finish until June 15, LakeView Church asked to push back the IMPACT 2018 dates to June 23-30, 2018.)

 

BACKGROUND/SUMMARY:  Since 2012, IMPACT has helped over 72 needy Frederick County homeowners with repairs and improvements on their homes that would have not been possible without the assistance of this program with its over 700 volunteers (including over 500 students).  The Board of Education of Frederick County (BOE) has supported this endeavor on three prior occasions allowing for use of LHS as a base for the group of volunteers since 2012.   Past BOE discussions regarding Impact Frederick may be found at:

 

August 24, 2011

March 13, 2013

September 10, 2014

August 12, 2015

 

As in the past, this program will require access to LHS for meals and overnight accommodations during the week of June 23-30, 2018. 

 

Board Policy 203.3 requires approval of the BOE because the group is seeking a waiver to a portion of the fees for users of FCPS buildings and grounds.  In 2014 and 2016, the BOE voted to waive the facility fee and charge only the estimated cost for energy and FCPS labor needed to support the group.  In 2014, the fee amounted to $10,813.  In 2016, the fee amounted to $7,849.    

 

PROCESS STATEMENT:  This is an overnight, week-long event and FCPS standard Community Use of Facility fee structure does not apply.  Therefore, BOE review and action is required. This program, and a modified fee structure, was previously approved by the Board for 2012, 2014 and 2016.

 

PRESENTER(S) & TITLE(S):

Paul Lebo, Chief Operating Officer

 

SUBMITTED BY

Paul Lebo, Chief Operating Officer

Motion & Voting
Board approval of action/consent items.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Michael G Bunitsky, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
4. Regular Meeting - Action Consent
Subject
4.04 Policy 102 Meetings
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Policy Item, Action, Consent
Recommended Action
Board approval of action/consent items.

PURPOSE OF PRESENTATION:  

 

SECOND READING

 

 

PROCESS STATEMENT

 

On September 13, 2017, the Board of Education (Board) discussed Policy 102 Meetings as a first reading after the Policy Committee’s review on July 12, 2017.

 

Recommended edits are presented for the Board’s review and consent. (backup1)

 

 

 

 

PRESENTER(S) & TITLE(S):

 

Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members

 

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

Motion & Voting
Board approval of action/consent items.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Michael G Bunitsky, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
4. Regular Meeting - Action Consent
Subject
4.05 Policy 444 (new) Educational Equity
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Policy Item

PURPOSE OF PRESENTATION:  

 

SECOND READING

 

 

PROCESS STATEMENT

 

On May 24 and June 14, 2017, the Policy Committee discussed new Policy 444 Educational Equity.

 

On August 23, 2017, the Board of Education (Board) discussed this policy as a first reading. New Policy 444 is now presented for the Board’s review and consent. (backup1)

 

 

PRESENTER(S) & TITLE(S):

 

Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members

Jamie Cannon, Chief of Staff and Legal Counsel

 

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

 

5. Board Items
Subject
5.01 2017 Draft Superintendent's Recommended Educational Facilities Master Plan
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of the 2017 draft Superintendent's Recommended EFMP and priority list of FY19 capital budget request to the state.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Approval of the 2017 Draft Superintendent's Recommended Educational Facilities Master Plan (EFMP) and prioritized list of proposed Fiscal Year (FY) 2019 Capital budget requests to state. (See backup 1).

 

BACKGROUND/SUMMARY:  At the September 13, 2017 Board of Education of Frederick County (BOE) public hearing, public comment was accepted on the draft Superintendent's recommended Educational Facilities Master Plan (EFMP). This plan is updated annually and serves as the foundation for the capital funding requests for the state and county. The schedule for approval is driven by deadlines established by the state for submittal of our funding application for the next fiscal year. This year's deadline for state capital funding request is October 4, 2017.

 

PROCESS STATEMENT:  Action is requested on the EFMP at tonight's meeting. The BOE may accept the plan as submitted or make modifications to the lineup of projects as they believe appropriate to meet the short-and long-term needs of the school system.

 

Staff also requests approval of the priority list of projects to be submitted to the state for the FY2019 Capital budget requests. The priority list of projects will also be submitted to County for their support of the project priorities as requested by the state for their funding consideration.

 

Electronic copies of the EFMP can be found at http://www.fcps.org/facilities/educational-facilities-master-plan

 

Staff will be available at the meeting to discuss the projects included in the EFMP or any other issue related to the plan requested by the Board.

 

PRESENTER(S) & TITLE(S):

Beth Pasierb, Supervisor, Facilities Planning

Holly Nelson, Facilities Planner

 

SUBMITTED BY

Paul Lebo, Chief Operating Officer

Motion & Voting
Moved to add in FY 2024 a place holder for a middle school capacity project, and asks staff to add potential costs.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Nay: Colleen E Cusimano
Moved approval of the 2017 Educational Facilities Master Plan with amendment for submission to the State, as well as our State funding list, and continue the conversation at one of our October work sessions before we submit budget to the County to talk about changes or additions to our local requests.
Will Anderson, Student Member of the Board, supported the motion.

Motion by April F Miller, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Nay: Colleen E Cusimano
Not Present at Vote: Elizabeth Barrett
5. Board Items
Subject
5.02 Special Education Update
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information, Report
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  The Department of Special Education and Psychological Services has taken several actions over the past few years in an effort to improve student achievement, services and supports to families, as well as to assist staff with processes while working with students with disabilities.  The Board of Education of Frederick County (BOE) expressed interest in learning more about some of these actions and plans enacted within the department.  The purpose of this presentation is to inform the BOE of initiatives that have already occurred within the department and those currently being implemented.  The presentation will also include a look into future plans as part of the department’s long-range vision for improving the performance and outcomes for students with disabilities. 

 

BACKGROUND/SUMMARY:  During the 2014-2015 school year, Frederick County Public Schools (FCPS) began a comprehensive review of special education services within the school system. The review included an analysis of staffing models, resource allocations, and time commitments associated with providing special education services for the purposes of enhancing and maximizing services for students with disabilities.  As part of the review, staff conducted surveys; visited classrooms; met with FCPS staff members; conducted interviews with teachers, administrators, and families; and, collected staffing and scheduling data in order to inform future decisions about special education services.  A Special Education Summit was held in September 2015 to provide an overview of the FCPS special education comprehensive review results. Following the summit, a special education steering workgroup was formed that included staff from the departments of Special Education and Psychological Services, Curriculum Instruction and Innovation (CII), System Accountability and School Improvement (SASI), and select FCPS administrators. The steering workgroup resulted in two subsequent workgroups serving the purposes of:  1) Mapping an ideal reading/academic support model for elementary students, and (2) Discussing ideal speech and language delivery models.  Several collaborative meetings involving aforementioned stakeholders occurred. Teams met, reviewed current practices, researched best practices and submitted final reports with recommendations for improving outcomes for students with disabilities.                                                          

 

PROCESS STATEMENT:  The presentation will highlight information about the efforts in special education to improve instruction and compliance.  Staff will be available to answer questions from the Board following the presentation.

 

PRESENTER(S) & TITLE(S):

Dr. Keith Harris, Executive Director, Accelerating Achievement and Equity
Ms. Carol Breeze, Director of Special Education and Psychological Services for Compliance and Student Support
Ms. Michelle Concepcion, Director of Special Education and Psychological Services for Instruction and Student Performance

 

SUBMITTED BY:   Dr. Keith Harris, Executive Director

6. Setting of Next Meeting Agenda
Subject
6.01 Setting Agenda for the October 11, 2017 Board of Education Meeting
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.01 Legislative Updates
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information, Discussion

In 2016, the Maryland General Assembly passed legislation (SB 905 / HB 999) to create the Commission on Innovation and Excellence in Education.  Chaired by former University of Maryland System Chancellor William "Brit" Kirwan, it has come to be referred to as the "Kirwan" Commission.

 

The Commission is charged with reviewing the most recent study of the adequacy of state education funding, completed in 2015, reviewing and assessing current education financing formulas and accountability measures, and making recommendations for, among other things:

 

The Commission has been working toward making recommendations on both policy as well as funding.  It will make final recommendations to the legislature by December 31, 2017, as required by the 2016 legislation.

 

In the meantime, the Commission will continue to develop recommendations and hear public comment at regional public hearings.    The next public hearing is scheduled for:

Thursday, September 28, 2017, 6:30 - 8:30 p.m.

Frederick High School in Frederick County

 

In preparation to give comment the Board will review and approve its testimony. (see attached FCBoe Public Comments)

 

Background on the Kirwan Commission includes the Commission's original charge (see attached Kirwan Commission Charge) and meeting minutes http://mgaleg.maryland.gov/Pubs/CommTFWorkgrp/2017-Innovation-Excellence-in-Education-Commission-2017-09-14.pdf from its September 14, 2017 meeting during which it discussed draft finance and policy recommendations.  The link below brings you to the original authorizing legislation http://mgaleg.maryland.gov/2016RS/chapters_noln/Ch_701_sb0905E.pdf.

 

 

7. Committee Reports and Legislative Updates
Subject
7.02 Policy Committee Report
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.03 Curriculum & Instruction Committee Report
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
8. Informational Items
Subject
8.01 Quarterly Agenda for Board Meetings
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
8. Informational Items
Subject
8.02 Maryland State Education Association (MSEA) Grant
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  N/A

 

BACKGROUND/SUMMARY

 

Frederick County Public Schools (FCPS) has been awarded $1,800 in grants from the Maryland State Education Association (MSEA) to support Monocacy Middle School and Windsor Knolls Middle School.

 

Monocacy Middle School will use its $1,000 grant to purchase copies of the book, “Better than Carrots or Sticks:  Restorative Practices for Positive Classroom Management,” that will be used in a book study involving teachers from schools within its feeder pattern.

 

Windsor Knolls Middle School will use its $800 grant to purchase copies of the book, “Circle in a Square:  Building Community and Repairing Harm in School,” that will be used in a school-wide book study.

 

Acceptance of this $1,800 grant does not obligate FCPS to expend additional local resources. 

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY

Tracey Lucas, Executive Director, School Administration & Leadership

Michael Markoe, Ed.D., Deputy Superintendent

8. Informational Items
Subject
8.03 Lowe's Toolbox Grant
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  N/A

 

BACKGROUND/SUMMARY

 

Frederick County Public Schools (FCPS) has been awarded a $5,000 grant from Lowe’s Toolbox for Education program to support a Garden Club at Centerville Elementary School.

 

Students participating in the Garden Club will plan and plant edible gardens and habitat gardens.  Vegetables harvested in the edible gardens will be donated to families in need, thus allowing students to explore connections between the environment and social problems in a schoolyard learning landscape.

 

Grant funds will be used to purchase gardening equipment for student use (e.g., rakes, hoes, gardening gloves) as well as planting materials, soil and mulch.

 

Acceptance of this $5,000 grant does not obligate FCPS to expend additional local resources. 

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY

Tracey Lucas, Executive Director, School Administration & Leadership

Michael Markoe, Ed.D., Deputy Superintendent

8. Informational Items
Subject
8.04 Dollar General Literacy Grant
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  N/A

 

BACKGROUND/SUMMARY

 

Frederick County Public Schools (FCPS) has been awarded a $1,000 grant from the Dollar General Literacy Foundation Youth Literacy Program to support technology at Monocacy Middle School.

 

Grant funds will be used to purchase four Chromebooks and cases that will be housed in the school’s reading intervention classrooms.  The Chromebooks will be available for use by students who may forget to bring their 1:1 devices to school.

 

Acceptance of this $1,000 grant does not obligate FCPS to expend additional local resources. 

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY

Tracey Lucas, Executive Director, School Administration & Leadership

Michael Markoe, Ed.D., Deputy Superintendent

8. Informational Items
Subject
8.05 Community Foundation Grant
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  N/A

 

BACKGROUND/SUMMARY

 

Frederick County Public Schools (FCPS) has been awarded a $750 grant from the Community Foundation’s Frederick First Century Trust Fund to support the media center at Thurmont Elementary School.

 

Grant funds will be used to purchase books for the media center.

 

Acceptance of this $750 grant does not obligate FCPS to expend additional local resources. 

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY

Tracey Lucas, Executive Director, School Administration & Leadership

Michael Markoe, Ed.D., Deputy Superintendent

9. Adjournment
Subject
9.01 Adjournment
Meeting
Sep 27, 2017 - Board of Education Meeting
Type
Procedure