PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 18M7, HVAC Filters
BACKGROUND/SUMMARY: This solicitation is to contract for the supply of HVAC filters used throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Randall Connatser, Project Manager IV, Maintenance and Operations Department
RFP 18I1, Learning Management System
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for a learning management system for Frederick County Public Schools in preparation to support and grow a robust digital ecosystem. The learning management system will involve collaboration for all stakeholders, address the needs of students with different learning styles, enable teachers to involve parents in their children’s education, and improve classroom practice and student learning by allowing teachers to leverage technology to personalize student-learning paths.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Eric Haines, Project Manager for Personalized Learning
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to qualify contractors for all capital improvement projects with a budget in excess of $250,000.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Roger Fritz, Director, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for services to include testing and monitoring of air quality, lead, water and radon presence, and environmental site assessments.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Laura Olsen, Environmental Health and Safety Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the repair, replacement and installation of concrete walks. This will include gutters, freestanding curbs, and slabs.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Stephen P. Starmer C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the renewal of the unit price contract for repairs and/or replace roof sections on any building in the Frederick County Public School System.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to purchase various disposable food service supplies for use by Food and Nutrition Services of Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 1-18.
BACKGROUND/SUMMARY: The Fiscal Year 2018 Approved Operating Budget included estimated category totals for FCPS' three charter schools. The actual line-item budgets developed by the charter schools were created after they received their official per-pupil allocations. This amendment adjusts MSDE categories to align with the actual budgets of the charter schools and recognizes a portion of the charter schools' prior year fund balances.
PRESENTER(S) & TITLE(S):
Jessica Sichert, Accountant
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To explore potential acquisition and use of Electric School Busses to transport Frederick County Public School system students.
BACKGROUND/SUMMARY: A variety of traditional school bus manufacturers’ have been developing school buses to meet maintenance and long-term use standards.
Board member will discuss the possibility of a study to determine efficacy of acquiring and maintaining electric busses, and examine the cost differential. Discuss possible grant opportunities, either state and/or national, that might be available to assist in the purchase of this type of vehicle. Short routes in an urban area may be where we begin.
PRESENTER(S) & TITLE(S): Michael Bunitsky
SUBMITTED BY: Michael Bunitsky, Board Member
Supported by: Kenneth Kerr & Joy Schaefer
PURPOSE OF PRESENTATION: To seek Board of Education approval of a $62,530 subgrant to Frederick County Public Schools (FCPS) from Mt. Carmel United Methodist Church to support an after school and summer program in partnership with Spring Ridge Elementary School.
BACKGROUND/SUMMARY: Mt. Carmel United Methodist Church has been awarded $270,114 in funds from the Maryland State Department of Education to continue operating the Hope After School Program (HASP), a 21st Century Community Learning Center in partnership with FCPS and Spring Ridge Elementary School. The 2017-2018 school year marks the third year of this collaboration.
The center would operate at Mt. Carmel, which is located less than a mile from Spring Ridge Elementary. HASP would operate for four days a week (Monday – Thursday) for 29 weeks during the school year and for two weeks during summer 2018.
FCPS buses would transport participating students from Spring Ridge Elementary to Mt. Carmel upon conclusion of the school day. Students would enjoy a snack and then engage in an hour of academic instruction provided by teachers from Spring Ridge Elementary. Students then participate in an hour of enrichment activities that would be provided by HASP enrichment staff. Students would be transported home on FCPS buses upon conclusion of the program at 6:00 p.m. A total of 30 students would be served by HASP.
Students would be identified for HASP by Spring Ridge Elementary staff based on three factors: (1) they are not meeting enrolled grade level standards as measured by the Benchmark Reading Assessment and Global Scholars Reading and Math; (2) they are affected by poverty as measured by participation in the Free and Reduced Meals program; and (3) they are facing social-emotional challenges. Letters of invitation would be extended by Spring Ridge Elementary, with an explanation of the program’s location, operating hours, transportation provisions, program goals, and a clear statement emphasizing the partnership between Spring Ridge Elementary, Mt. Carmel United Methodist Church and participating families.
Academic instruction would focus on the use of arts integration as a strategy to engage students. There has been significant research in the past twenty years regarding the benefit of student learning that is integrated with the arts, including drama, dance, music and visual arts. Benefits include improved grades and overall test scores and increases engagement in school.
Enrichment activities would provide students with opportunities to participate in artistic expression in ways that complement the academic component, as well as focusing on the development of healthy behaviors among students including exercise, nutrition and stress management.
Partnering with FCPS and Mt. Carmel on the implementation of HASP is the Housing Authority of the City of Frederick and Dr. Alexandra Cassotta, a local pediatrician. The Housing Authority’s Office of Family Services would help build relationships between HASP and families living in Lucas Village, a neighborhood in which many of the participants would live. Dr. Cassotta would work to shape HASP’s health and wellness activities.
If approved by the Board of Education, grant funds to FCPS would be used to:
Cover the costs of FCPS teachers who would provide academic instruction in language arts and math using an arts integration instructional model.
Support a Data Coordinator at Spring Ridge Elementary who would monitor student academic performance.
Support the FCPS staff costs of compiling monthly invoices.
Cover the costs of bus transportation from Spring Ridge Elementary to Mt. Carmel, and from Mt. Carmel to students’ homes, as well as field trips to local destinations.
Acceptance of this grant does not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the FCPS portion of the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to the project.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Doreen Bass, Grant Coordinator
Pattie Barnes, Principal, Spring Ridge Elementary School
Rev. Dr. Jennifer K. Smith, Lead Pastor, Mt. Carmel United Methodist Church
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration & Leadership
Dr. Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To seek approval of Architectural/Engineer services for the Waverley Elementary School Feasibility Study.
BACKGROUND/SUMMARY: Waverley Elementary School (WAVES) was originally constructed in 1969 with a small addition (960 sq. ft.) in 2002, resulting in the current building that totals 54,178 GSF. The facility houses grades pre-Kindergarten through 5th grade and currently has a state rated capacity (SRC) of 416. The equated June 2017 enrollment was 654. There are currently 17 portable classrooms on site. Current projections for this school anticipate an equated enrollment of nearly 550 students by 2026. This enrollment is largely dependent on the build-out of Waverley View and other developments in the area.
WAVES is also a STAR school. STAR schools receive federal Title I funding based on their percentage of students who receive Free and Reduced-Price Meals. Title 1 funding supports innovative instruction, community engagement, and technology upgrades that boost student success. As a result, WAVES receives a supplemental allocation to provide additional staffing, extended day opportunities, family involvement, and professional development activities, all of which requires additional space within the facility.
Given the continued need for capacity in this area of the county, and the lack of available future school sites, as well as the need for additional program space at WAVES, the Feasibility Study will consider not only expanding the school to a SRC of 725 students, but also to a capacity of 1,020 students.
All methods of renovation/expansion will be considered including, renovating the existing school, renovating with an addition, and replacing the school with a new facility on the existing site. The Rock Creek School, currently located on the WAVES campus, is scheduled to be relocated to another site. The WAVES feasibility study will also include the option of using the Rock Creek building as a holding school during construction of a renovated or new WAVES, or as part of a new or renovated WAVES.
Funding for the WAVES Feasibility Study was approved in Fiscal Year 2018. The budget for this study is $200,000.
PROCESS STATEMENT: In accordance with the Purchasing Department’s procedures, a team of staff reviewed responses to the request for letters of interest for the feasibility study. Six firms were then invited to submit full technical/fee proposals. A team of seven staff members reviewed the six proposals and interviewed each of the candidate firms. Each staff member of the team scored the candidates’ proposals and interviews. Staff’s technical scores were then averaged for each firm. Finally, the fee proposals were opened, scored and added to the technical score for each firm. Staff is recommending the firm with the highest combined score of 99.23. Their fee is within the budgeted amount of $200,000.
| FIRM | COMBINED SCORE |
| Proffitt | 93.53 |
| Crabtree Rohrbaugh | 92.23 |
| DCMM | 85.08 |
| Marks Thomas | 99.23 |
| Bushey Feight Morin | 92.94 |
| Grimm and Parker | 95.17 |
Staff recommends approval of the technical and fee proposal submitted by Marks Thomas, in the amount of $92,040 with a reimbursable not to exceed $3,150. A copy of the fee proposal is attached (see backup 1)
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
THIRD READING
PROCESS STATEMENT:
On May 24, 2017, the Policy Committee reviewed Policy 106 General Powers and Duties.
On June 28, 2017, the Board reviewed the policy as a first reading and it was suggested that the Policy Committee discuss recommended changes and bring back for a second reading with the full Board.
On July 12, 2017, the Policy Committee reviewed the recommended changes to Policy 106.
On September 13, 2017, the Board reviewed recommended edits to Policy 106 as a second reading. Today the policy is presented for the Board’s review and consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 9, 2017, the Policy Committee reviewed Policy 108 Unused School System Property. The Policy Committee also reviewed relevant sections of law as posted in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=APFGGW4392FF
Recommended edits are presented for the Board’s review. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 9 and August 23, 2017, the Policy Committee reviewed Policy 110 Employee Attendance at School-Sponsored Activities.
Recommended edits are presented for the Board’s review. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On June 28 and July 12, 2017, the Policy Committee reviewed House Bill 1082 Heroin and Opioid Education and Community Action Act of 2017 (Start Talking Maryland Act) which can be accessed at the BoardDocs links below:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=ANPHAG46BE7A
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=ANSRAH6CE4BD
The Policy Committee recommended incorporating expectations of House Bill 1082 into Policy 112 Promoting a Drug-Free, Alcohol-Free and Tobacco-Free Environment.
On September 13, 2017, Policy 112 was presented for the Board’s first reading. Recommended edits are presented today for the Board’s second reading. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: The President of the United States annually proclaims the third week of October as Character Counts! Week. Frederick County Public Schools actively provides students with character education and has participated in the Character Counts! program for 21 years.
BACKGROUND/SUMMARY: Annually, Janet Shipman presents the proclamation and introduces staff and/or students from schools that exemplify Character Counts! This year Janet will be joined by Malcom Furgol of the United Way of Frederick County. The United Way is funding Character Playbook for FCPS middle students.
PROCESS STATEMENT: Frederick County Public Schools recognizes the importance of developing and nurturing positive traits in today's students as one way of developing a more compassionate and responsible society. Character Playbook uses evidence-based strategies and interactive educational activities, accessed by computer/chrome books, to teach students key concepts around positive character development, social-emotional learning (SEL), and building healthy relationships. Students work through six modules that engage them with true-to-life scenarios that include bystander intervention strategies and positive relationship examples. The modules included the following concepts: Analyzing Influences, Understanding and Managing Emotions, Communicating Effectively, Resolving Conflicts, Stepping In and Making Decisions. The program contains formative assessments and pre- and post-surveys which are used to track knowledge gains and changes in attitudes and behaviors. Middle school counselors are excited about implementing Character Playbook with students through individual and small group sessions as well as classroom lessons.
PRESENTER(S) & TITLE(S): Janet Shipman, Coordinator of Counseling and Student Support
SUBMITTED BY: Tracey Lucas, Executive Director, School Administration and Leadership
PURPOSE OF PRESENTATION: Recognition of the 2017 “International Day of the Girl Child”
BACKGROUND/SUMMARY:
October 11 is the annual “International Day of the Girl Child” (official United Nations title), a day established by the United Nations and supported and cosponsored by the United States and 97 other countries. The Day of the Girl (as celebrated locally) focuses on empowering girls and promoting equal rights and equal opportunity.
In Frederick County, the Frederick County Commission for Women (FCCW), Delta Sigma Theta Sorority, Inc. and other local organizations work to support and increase girls’ participation in sports, science, and math related activities, in addition to encouraging high school graduation and providing equal opportunity. Frederick County Public Schools supports several activities and programs also aimed at our female students’ needs and interests.
Tiana Haile, Community Engagement Coordinator, will provide a brief overview of the Day of the Girl. Jan Goodman with the Frederick County Alumnae Chapter of Delta Sigma Theta Sorority, Inc. will read the proclamation for the 2017 Day of the Girl.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Tiana Haile, FCPS Community Engagement Coordinator
Janette Goodman, President, Frederick County Alumnae Chapter of Delta Sigma Theta Sorority, Inc.
Annie Jones, Past President, Frederick County Commission for Women
SUBMITTED BY:
Michael Doerrer, Director, Communications Services
Mike Markoe, Ed.D., Deputy Superintendent
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To present the proposed negotiating teams for the Board of Education of Frederick County (Board) for upcoming negotiations during the current school year.
BACKGROUND/SUMMARY:
In accordance with §6-408 and §6-510, Education Article of the Annotated Code of Maryland, the Superintendent recommends the Board appoint the following individuals to serve on behalf of the Board in upcoming negotiations for contract terms effective July 1, 2018-June 30, 2019 with the Frederick Association of School Support Employees (FASSE), the Frederick County Teachers Association (FCTA) and the Frederick County Administrative and Supervisory Association (FCASA).
|
FASSE |
|
|
Rob Wedge, Chief Negotiator |
Senior Manager, Human Resources |
|
Amanda Baugher |
Manager, Accounting |
|
John Carnahan |
Manager, Custodial Services |
|
Rachel Whitaker |
Specialist, Human Resources |
|
FCTA |
|
|
Nancy Dietz, Chief Negotiator |
Senior Manager, Human Resources |
|
Gina Keefer |
Senior Manager, Human Resources |
|
Paula Lawton |
Executive Director, Human Resources |
|
Leslie Pellegrino |
Chief Financial Officer |
|
Mark Pritts |
Instructional Director of Elementary Schools |
|
Julie Wells |
Senior Executive Secretary, Human Resources |
|
FCASA |
|
|
Jamie Cannon, Chief Negotiator |
Chief of Staff and Legal Counsel |
|
Tracey Lucas |
Executive Director, School Administration & Leadership |
|
Melissa Rollison |
Manager, Financial Reporting |
|
Faye Zimmerman |
Senior Executive Secretary, Legal Services |
PRESENTER(S) & TITLE(S):
Theresa R. Alban, Ph.D., Superintendent of Schools
SUBMITTED BY:
Theresa R. Alban, Ph.D., Superintendent of Schools
PURPOSE OF PRESENTATION: To seek Board of Education approval of a $62,530 subgrant to Frederick County Public Schools (FCPS) from Mt. Carmel United Methodist Church to support an after school and summer program in partnership with Spring Ridge Elementary School.
BACKGROUND/SUMMARY: Mt. Carmel United Methodist Church has been awarded $270,114 in funds from the Maryland State Department of Education to continue operating the Hope After School Program (HASP), a 21st Century Community Learning Center in partnership with FCPS and Spring Ridge Elementary School. The 2017-2018 school year marks the third year of this collaboration.
The center would operate at Mt. Carmel, which is located less than a mile from Spring Ridge Elementary. HASP would operate for four days a week (Monday – Thursday) for 29 weeks during the school year and for two weeks during summer 2018.
FCPS buses would transport participating students from Spring Ridge Elementary to Mt. Carmel upon conclusion of the school day. Students would enjoy a snack and then engage in an hour of academic instruction provided by teachers from Spring Ridge Elementary. Students then participate in an hour of enrichment activities that would be provided by HASP enrichment staff. Students would be transported home on FCPS buses upon conclusion of the program at 6:00 p.m. A total of 30 students would be served by HASP.
Students would be identified for HASP by Spring Ridge Elementary staff based on three factors: (1) they are not meeting enrolled grade level standards as measured by the Benchmark Reading Assessment and Global Scholars Reading and Math; (2) they are affected by poverty as measured by participation in the Free and Reduced Meals program; and (3) they are facing social-emotional challenges. Letters of invitation would be extended by Spring Ridge Elementary, with an explanation of the program’s location, operating hours, transportation provisions, program goals, and a clear statement emphasizing the partnership between Spring Ridge Elementary, Mt. Carmel United Methodist Church and participating families.
Academic instruction would focus on the use of arts integration as a strategy to engage students. There has been significant research in the past twenty years regarding the benefit of student learning that is integrated with the arts, including drama, dance, music and visual arts. Benefits include improved grades and overall test scores and increases engagement in school.
Enrichment activities would provide students with opportunities to participate in artistic expression in ways that complement the academic component, as well as focusing on the development of healthy behaviors among students including exercise, nutrition and stress management.
Partnering with FCPS and Mt. Carmel on the implementation of HASP is the Housing Authority of the City of Frederick and Dr. Alexandra Cassotta, a local pediatrician. The Housing Authority’s Office of Family Services would help build relationships between HASP and families living in Lucas Village, a neighborhood in which many of the participants would live. Dr. Cassotta would work to shape HASP’s health and wellness activities.
If approved by the Board of Education, grant funds to FCPS would be used to:
Cover the costs of FCPS teachers who would provide academic instruction in language arts and math using an arts integration instructional model.
Support a Data Coordinator at Spring Ridge Elementary who would monitor student academic performance.
Support the FCPS staff costs of compiling monthly invoices.
Cover the costs of bus transportation from Spring Ridge Elementary to Mt. Carmel, and from Mt. Carmel to students’ homes, as well as field trips to local destinations.
Acceptance of this grant does not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the FCPS portion of the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to the project.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Doreen Bass, Grant Coordinator
Pattie Barnes, Principal, Spring Ridge Elementary School
Rev. Dr. Jennifer K. Smith, Lead Pastor, Mt. Carmel United Methodist Church
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration & Leadership
Dr. Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To seek approval of Architectural/Engineer services for the Waverley Elementary School Feasibility Study.
BACKGROUND/SUMMARY: Waverley Elementary School (WAVES) was originally constructed in 1969 with a small addition (960 sq. ft.) in 2002, resulting in the current building that totals 54,178 GSF. The facility houses grades pre-Kindergarten through 5th grade and currently has a state rated capacity (SRC) of 416. The equated June 2017 enrollment was 654. There are currently 17 portable classrooms on site. Current projections for this school anticipate an equated enrollment of nearly 550 students by 2026. This enrollment is largely dependent on the build-out of Waverley View and other developments in the area.
WAVES is also a STAR school. STAR schools receive federal Title I funding based on their percentage of students who receive Free and Reduced-Price Meals. Title 1 funding supports innovative instruction, community engagement, and technology upgrades that boost student success. As a result, WAVES receives a supplemental allocation to provide additional staffing, extended day opportunities, family involvement, and professional development activities, all of which requires additional space within the facility.
Given the continued need for capacity in this area of the county, and the lack of available future school sites, as well as the need for additional program space at WAVES, the Feasibility Study will consider not only expanding the school to a SRC of 725 students, but also to a capacity of 1,020 students.
All methods of renovation/expansion will be considered including, renovating the existing school, renovating with an addition, and replacing the school with a new facility on the existing site. The Rock Creek School, currently located on the WAVES campus, is scheduled to be relocated to another site. The WAVES feasibility study will also include the option of using the Rock Creek building as a holding school during construction of a renovated or new WAVES, or as part of a new or renovated WAVES.
Funding for the WAVES Feasibility Study was approved in Fiscal Year 2018. The budget for this study is $200,000.
PROCESS STATEMENT: In accordance with the Purchasing Department’s procedures, a team of staff reviewed responses to the request for letters of interest for the feasibility study. Six firms were then invited to submit full technical/fee proposals. A team of seven staff members reviewed the six proposals and interviewed each of the candidate firms. Each staff member of the team scored the candidates’ proposals and interviews. Staff’s technical scores were then averaged for each firm. Finally, the fee proposals were opened, scored and added to the technical score for each firm. Staff is recommending the firm with the highest combined score of 99.23. Their fee is within the budgeted amount of $200,000.
| FIRM | COMBINED SCORE |
| Proffitt | 93.53 |
| Crabtree Rohrbaugh | 92.23 |
| DCMM | 85.08 |
| Marks Thomas | 99.23 |
| Bushey Feight Morin | 92.94 |
| Grimm and Parker | 95.17 |
Staff recommends approval of the technical and fee proposal submitted by Marks Thomas, in the amount of $92,040 with a reimbursable not to exceed $3,150. A copy of the fee proposal is attached (see backup 1)
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
THIRD READING
PROCESS STATEMENT:
On May 24, 2017, the Policy Committee reviewed Policy 106 General Powers and Duties.
On June 28, 2017, the Board reviewed the policy as a first reading and it was suggested that the Policy Committee discuss recommended changes and bring back for a second reading with the full Board.
On July 12, 2017, the Policy Committee reviewed the recommended changes to Policy 106.
On September 13, 2017, the Board reviewed recommended edits to Policy 106 as a second reading. Today the policy is presented for the Board’s review and consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On July 12, 2017, the Policy Committee reviewed Policy 410 Fire Drills in School Buildings.
On September 27, 2017, recommended edits to Policy 410 were presented for the Board’s first reading. Today Policy 410 is presented for the Board’s second reading and consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On June 28, 2017, the Policy Committee reviewed Policy 441 Transportation of Students and Policy 107 Non-Public Transportation.
On September 27, 2017, recommended edits to Policy 441 were discussed by the Board as a first reading. Policy 441 is presented for the Board’s second reading and consent. (backup1)
The Policy Committee recommended deletion of Policy 107 and it is presented today for the Board’s action. (backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
THIRD READING
PROCESS STATEMENT:
On May 24 and June 14, 2017, the Policy Committee discussed new Policy 444 Educational Equity.
On August 23, 2017, the Board of Education (Board) discussed this policy as a first reading.
On September 27, 2017, the Board discussed this policy as a second reading.
New Policy 444 is now presented for the Board’s review and consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
The Board will discuss draft Legislative Principles for the 2018 session. All proposed changes are highlighted, new language underlined, deleted language is indicated with a strike-through
These principles will be discussed again at the Board's November 8, 2017 meeting, and voted on via the consent agenda at their meeting on November 29, 2017.
PURPOSE OF PRESENTATION: Presentation of Fiscal Year 2019 (FY2019) Draft Operating Budget Calendar.
BACKGROUND/SUMMARY: Staff will present the FY2019 Draft Operating Budget Calendar for Board input and approval. The calendar includes key dates and milestones for the operating budget process.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To review progress measures for Goal 1 (Part 1) of the FCPS Strategic Plan and to share the Bridge to Excellence Master Plan annual update.
BACKGROUND/SUMMARY: In the 2015-2016 school year, FCPS initiated a new 5-year Strategic Plan containing 5 Aspirational Goals, 10 Priorities (2 per goal), and subsequent measurable goals. Goal 1 states that FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community. State assessment data from the 2016-17 school year will be shared with a focus on achievement of each student group. Other required components of the Master Plan will be discussed, including FCPS required local assessments. The Master Plan document provides details related to FCPS goals and strategies to address discrepancies in achievement. The Executive Summary was written to serve as a stand-alone document and to provide a high-level summary of the current celebrations, challenges, and strategies to achieve goal 1 in the FCPS Strategic Plan.
PROCESS STATEMENT: A cross-departmental Strategic Plan Reporting workgroup has been established to facilitate reporting on each goal. Measures from various departments are collected by the department of System Accountability and School Improvement. The first year of baseline data were presented across seven board meetings from August 2016-February 2017. In May, 2017 the Board refined their measurable goals with consideration to baseline data. For all measures that incorporate survey favorability, the Board is seeking >80% favorability from all respondent groups. Favorability is defined as the top two positive responses. Further, a cross-departmental Bridge to Excellence planning team met to establish roles, responsibilities, and timelines to meet the reporting timeline per the Maryland State Department of Education (MSDE). Staff from multiple departments have contributed to the successful completion of this document.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
Natalie Gay, Coordinator, System Accountability and School Improvement
SUBMITTED BY:
Jamie Aliveto, Director, System Accountability and School Improvement
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded $15,021 in grants from the Maryland State Department of Education to support robotics programs at Urbana Middle School and Gov. Thomas Johnson High School.
Urbana Middle School (UMS) will use its $3,500 grant to support its Junior Robotics Program, an after school club facilitated by a UMS science teacher. Students in the club will design and program a robot that will compete in John Hopkins University’s Robo Challenge. Grant funds will be used to purchase a laptop computer to be used by the club, Lego Mindstorm kits, Arduino software, Arduino Rover kits and Boe-Bot Robot kits.
Gov. Thomas Johnson High School will use its $11,521 grant to support its First Robotics Team, which functions as an after school club, as well as computer science classes at the school. The team is facilitated by a computer science teacher at Gov. Thomas Johnson High. Grant funds will be used to purchase nine enhanced desktop computers that are capable of running Computer-Aided Design (CAD) software, as well as cover the costs of the First Robotics team registration.
Acceptance of this $15,021 grant does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration & Leadership
Michael Markoe, Ed.D., Deputy Superintendent