PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Joint Powers Alliance (NJPA).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of maintenance, repair, and operational supplies, including tools. Most purchases will be made by the Facilities Services Department.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Curtis Orndorff, Building Maintenance Manager, Facilities Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Joint Powers Alliance (NJPA).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to provide access to international manufactured chassis for large truck purchases. The necessary custom-built bodies are included under the contract, and a wide variety of trucks can be constructed.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Mark Maggitti, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the State of Maryland.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of commercial off-the-shelf software, installation and training services, and manufacturer's software maintenance.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for snow removal and de-icing services on school and office parking lots and roadways not serviced by Frederick County Public Schools staff.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to replace the dishwasher located at Ballenger Creek Middle School.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the development of central resources for Competency Based Learning for Phase II.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Kevin Cuppett, Executive Director, Curriculum, Instruction & Innovation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #18-05.
BACKGROUND/SUMMARY: Budget Amendment #18-05 recognizes the reversion of state funds for the following projects: Yellow Spring Elementary School Boiler Replacement and New Market Middle School Boiler Replacement and Oil Tank Removal.
The level of state funds originally allocated for these projects by the State Public School Construction Program exceeded what was necessary to complete the project. State funding was reduced due to favorable bids received for the projects. The funds will be reverted to the state, and will be available for future FCPS projects.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #18-06.
BACKGROUND/SUMMARY: Budget Amendment #18-06 transfers the remaining balance of the Urbana Middle School Fitout project to the Sugarloaf Elementary School project. These funds are restricted to major projects.
This budget amendment will close the Urbana Middle School Fitout project with Frederick County and FCPS.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation 200-06 Change Orders to Construction Projects, staff is requesting approval of the following change orders regarding the Frederick High School replacement project:
TOTAL: $55,555.00 add to 9D Contractor for terrazzo repairs
TOTAL: ($46,000.00) deduct to Contractors
FCPS costs for repair of the terrazzo: $9,555.00
BACKGROUND/SUMMARY:
During the final weeks leading up to the substantial completion of the new Frederick High School, damage was incurred to the terrazzo floor. The damages consisted of scuffs and scratches, but were significant enough to require repair. The damage was caused by contractors on man-lifts and scaffolding not protecting the floor properly after repeated reminders to do so. There was also some culpability for the damage from the move-in and set-up of furniture and equipment into the building, thus the cost to FCPS of $9,555.
No additional funding for the project is required to approve this change order. Adequate funds exist in the project contingency budget to support this request.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management Department
Roger Fritz, Director, Construction Management Department
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.
BACKGROUND/SUMMARY: Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending September 30, 2017.
This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance. The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects. Details concerning an individual project are available upon request. Please note projects solely funded by the State are excluded from this report.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To review progress measures for Goal 1 of the FCPS Strategic Plan.
BACKGROUND/SUMMARY: In the 2015-2016 school year, FCPS initiated a new 5-year Strategic Plan containing five (5) Aspirational Goals, 10 Priorities (two (2) per goal), and subsequent measurable goals. Goal 1 states that FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community. Measures include performance on state accountability assessments, stakeholder perception regarding high-quality instruction, college and career readiness (CCR) measures (as defined by the Board), post-secondary measures, access to advanced coursework, and local assessment results.
The October 25th presentation to the Board of Education (BOE) will focus on each of these measures with the exception of state accountability measures. State accountability measures were shared previously during the October 11, 2017 BOE meeting. Baseline data from the school year 2015-16 was shared last year; progress will be discussed on October 25 as a second year of data are presented from the school year 2016-17.
PROCESS STATEMENT: A cross-departmental Strategic Plan Reporting workgroup has been established to facilitate reporting on each goal. Measures from various departments are collected by the department of System Accountability and School Improvement. The first year of baseline data were presented across seven board meetings from August 2016-February 2017. In May 2017, the Board refined their measurable goals with consideration to baseline data. For all measures that incorporate survey favorability, the board is seeking >80% favorability from all respondent groups. Favorability is defined as the top two positive responses.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
SUBMITTED BY:
Jamie Aliveto, Director, System Accountability and School Improvement
Mike Markoe, Deputy Superintendent
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 9 and September 27, 2017, the Policy Committee reviewed Policy 113 Scholarship Programs.
Recommended edits are presented for the Board’s review. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 9, 2017, the Board of Education (Board) discussed student activity times and then referred the matter to the Policy Committee.
On August 23, 2017, the Policy Committee discussed student activity times and the Board’s expectations regarding the role of extracurricular activities and athletics in the school system, as well as the Board’s aspirational goal for health and wellness.
Today recommended edits to Policy 509 Extracurricular Activities are presented for the Board’s review. (backup1) It is recommended that Policy 402 Physical Education and Athletic Programs for Students with Disabilities be deleted, and that language be incorporated into Policy 509. (backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Randy Rumpf, Curriculum Specialist for Visual and Performing Arts (Secondary)
Kevin Kendro, Supervisor of Athletics & Extracurricular Activities
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
To begin discussion on the possibility of creating a teacher apprentice program that would draw from the Career & Technology Center teacher academy and our current pool of instructional assistants.
BACKGROUND/SUMMARY:
This would address the need for diversity within our faculty, give us greater influence over teacher education, improve retention, and promote excellence. The State of Maryland, Department of Labor, Licensing, and Regulation (DLLR) received a $2 million grant to establish apprenticeships. Labor Secretary, Kelly Schultz presented information about the program to the Board last spring. Officials in the Office of Adult Learning and Apprenticeships, indicated this idea is eligible for funding. DLLR grant opportunities exist to partially fund these types of initiatives. Strategic Plan Aspirational Goal 2, Priorities 3 and 4 support this program.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Ken Kerr, Board Member
SUBMITTED BY:
Ken Kerr, Michael Bunitsky, and Joy Schaefer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (7), (10) and (14) the Board will meet in Closed Session at 4:00 p.m. in Conference Room 5A to discuss matters related to a personnel appointment, public security, a contract negotiating strategy and to seek advice of counsel.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (7), (10) and (14) the Board will meet in Closed Session at 4:00 p.m. in Conference Room 5A to discuss matters related to a personnel appointment, public security, a contract negotiating strategy and to seek advice of counsel.
PURPOSE OF PRESENTATION: To present the annual partnership report and report on the first Partnership Celebration.
BACKGROUND/SUMMARY: Frederick County Public Schools has produced the second annual comprehensive annual report that outlines its extensive and successful partnership program and acknowledges all of FCPS’s many business and community partners.
PRESENTER(S) & TITLE(S):
Business Partnership Coordinator Mindy Bankey will present the partnership report, and share a brief video montage to highlight the Partnership Celebration Breakfast.
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation 200-06 Change Orders to Construction Projects, staff is requesting approval of the following change orders regarding the Frederick High School replacement project:
TOTAL: $55,555.00 add to 9D Contractor for terrazzo repairs
TOTAL: ($46,000.00) deduct to Contractors
FCPS costs for repair of the terrazzo: $9,555.00
BACKGROUND/SUMMARY:
During the final weeks leading up to the substantial completion of the new Frederick High School, damage was incurred to the terrazzo floor. The damages consisted of scuffs and scratches, but were significant enough to require repair. The damage was caused by contractors on man-lifts and scaffolding not protecting the floor properly after repeated reminders to do so. There was also some culpability for the damage from the move-in and set-up of furniture and equipment into the building, thus the cost to FCPS of $9,555.
No additional funding for the project is required to approve this change order. Adequate funds exist in the project contingency budget to support this request.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management Department
Roger Fritz, Director, Construction Management Department
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Approval/Consent
PROCESS STATEMENT:
On August 9, 2017, the Policy Committee reviewed Policy 108 Unused School System Property.
On October 11, 2017, recommended edits were discussed by the Board as a first reading. Policy 108 is presented for the Board’s approval/consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Approval/Consent
PROCESS STATEMENT:
On August 9 and August 23, 2017, the Policy Committee reviewed Policy 110 Employee Attendance at School-Sponsored Activities.
On October 11, 2017, recommended edits were discussed by the Board as a first reading. Policy 110 is presented for the Board’s approval/consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Approval/Consent
PROCESS STATEMENT:
On June 28 and July 12, 2017, the Policy Committee reviewed House Bill 1082 Heroin and Opioid Education and Community Action Act of 2017 (Start Talking Maryland Act).
The Policy Committee recommended incorporating expectations of House Bill 1082 into Policy 112 Promoting a Drug-Free, Alcohol-Free and Tobacco-Free Environment.
The Board’s first reading was September 13, 2017 and the second reading occurred on October 11, 2017.
Recommended edits to Policy 112 are presented today for the Board’s approval/consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Request for the Board of Education to nominate and appoint Melissa Rollison, Manager of Financial Reporting, to the Retiree Benefit Trust of Frederick County (“OPEB Trust”) for the second “at-large” position for the term July 1, 2017 thru June 30, 2019.
BACKGROUND/SUMMARY: The Retiree Benefit Trust of Frederick County (“OPEB Trust”) states that the joint Frederick County Public Schools (FCPS) and Frederick County Government investment committee is comprised of seven members. Four members from the County Government and three members from FCPS. The Chief Financial Officer of FCPS is a standing member of the committee and has no set term on the committee. The other two “at-large” members from FCPS have two year terms on the committee. Currently Paula Lawton, Executive Director of Human Resources, serves as one of the “at-large” members from FCPS with her term ending June 30, 2018. This request is asking the Board of Education to nominate and appoint Melissa Rollison, Manager of Financial Reporting, to the committee for the second “at-large” position for the term of July 1, 2017 thru June 30, 2019.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
BACKGROUND/PURPOSE:
Childhood experiences have great impact on the future health and opportunity of individuals. A great deal of research over the last 20 years has focused on “Adverse Childhood Experiences (ACE's), their impact over the long-term and how to prevent and mitigate them.
While much of the prevention, which takes place birth to age 3, is outside of the school system’s purview, the Board should explore ways to collaborate with the County’s Health Department to ensure services that are provided are optimized to mitigate the effects of ACE's. This issue would also inform the system’s professional development in order to better understand affected students and how best to provide them with support. This presentation links to Aspirational Goal 1, Priority 2 FCPS will raise achievement for all students and eliminate achievement gaps, and Aspirational Goal 5, Priority 9, FCPS will promote and maintain a safe and respectful environment, and Priority 10, FCPS will foster personal well-being and health among students and staff through increased awareness and engagement on these topics.
PRESENTER(S):
Ann Hammond, Supervisor of Psychological Services
Lynn Davis, Director of the Child Advocacy Center
SUBMITTED BY:
Keith Harris, Executive Director, Accelerating Achievement and Equity
PURPOSE OF PRESENTATION: Staff will present the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2017. Also, the Board’s external auditors, SB & Company, will present an overview of the audit process, provide financial highlights and share the required communications for the Report of Internal Control over Financial Reporting and on Compliance and Other Matters.
BACKGROUND/SUMMARY: The CAFR is a thorough and detailed presentation of the financial position. It provides our stakeholders information on the activities and fiscal year end balances for Frederick County Public Schools’ seven funds.
PRESENTER(S) & TITLE(S):
Melissa Rollison, Financial Reporting Manager
Leslie Pellegrino, Chief Financial Officer
Christopher Lehman, Audit Partner, SB & Company, LLC
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
The Code of Maryland Regulations (COMAR) require each local educational agency (LEA) to annually submit an updated Comprehensive Maintenance Plan (CMP) to the State. The CMP must be approved by the local board of education.
BACKGROUND/SUMMARY:
COMAR 23.03.02.18 states -
The Division of Operations recommends approval of the Fiscal Year 2018 update to the Comprehensive Maintenance Plan for Educational Facilities (see backup document).
PRESENTER(S) & TITLE(S):
Bob Wilkinson (Director, Maintenance and Operations)
Charlotte Brittain (Intern)
SUBMITTED BY:
Paul Lebo, Chief Operating Officer