PRESENTATION OF _1_ BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation.
Bid 18M8, Unit Price Contract for Abatement of Hazardous Materials
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a unit price contract for the abatement of hazardous materials. This contract does not include the replacement of abated materials or the monitoring of removal services, which are performed under separate contracts.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Laura Olsen, Environmental Health and Safety Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Frederick County Government.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase and delivery of bulk diesel fuel and unleaded gas to the FCPS Hayward Road and Linganore High School fueling sites.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Fred Punturiero, Director of Purchasing
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for Construction Management Services for the Urbana Elementary School Replacement project.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends award by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to furnish labor, materials, equipment and incidentals necessary to repair, and/or installation of bituminous concrete to various locations throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
To begin discussion on the possibility of creating a teacher apprentice program that would draw from the Career & Technology Center teacher academy and our current pool of instructional assistants.
BACKGROUND/SUMMARY:
This would address the need for diversity within our faculty, give us greater influence over teacher education, improve retention, and promote excellence. The State of Maryland, Department of Labor, Licensing, and Regulation (DLLR) received a $2 million grant to establish apprenticeships. Labor Secretary, Kelly Schultz presented information about the program to the Board last spring. Officials in the Office of Adult Learning and Apprenticeships, indicated this idea is eligible for funding. DLLR grant opportunities exist to partially fund these types of initiatives. Strategic Plan Aspirational Goal 2, Priorities 3 and 4 support this program.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Ken Kerr, Board Member
SUBMITTED BY:
Ken Kerr, Michael Bunitsky, and Joy Schaefer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 9 and September 27, 2017, the Policy Committee reviewed Policy 113 Scholarship Programs.
Recommended edits are presented for the Board’s review. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 9, 2017, the Board of Education (Board) discussed student activity times and then referred the matter to the Policy Committee.
On August 23, 2017, the Policy Committee discussed student activity times and the Board’s expectations regarding the role of extracurricular activities and athletics in the school system, as well as the Board’s aspirational goal for health and wellness.
Today recommended edits to Policy 509 Extracurricular Activities are presented for the Board’s review. (backup1) It is recommended that Policy 402 Physical Education and Athletic Programs for Students with Disabilities be deleted, and that language be incorporated into Policy 509. (backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Randy Rumpf, Curriculum Specialist for Visual and Performing Arts (Secondary)
Kevin Kendro, Supervisor of Athletics & Extracurricular Activities
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To review progress measures for Goal 3 of the FCPS Strategic Plan
BACKGROUND/SUMMARY: In the 2015-2016 school year, FCPS initiated a new 5 year Strategic Plan containing 5 Aspirational Goals, 10 Priorities (2 per goal), and subsequent measurable goals. Goal 3 states that FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence. Measures including devices per student, school capacity, audit findings, as well as, stakeholder perception regarding courses, instructional materials, programs, and communication on budget and resource allocation will be shared. Baseline data from School Year 2015-16 was shared last year and progress will be discussed today as a second year of data is presented from School Year 2016-17.
PROCESS STATEMENT: A cross-departmental Strategic Plan Reporting workgroup has been established to facilitate reporting on each goal. Measures from various departments are collected by the department of System Accountability and School Improvement. The first year of baseline data were presented across seven board meetings from August 2016-February 2017. In May 2017, the Board refined their measurable goals with consideration to baseline data. For all measures that incorporate survey favorability, the board is seeking >80% favorability from all respondent groups. Favorability is defined as the top two positive responses.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
Natalie Gay, Coordinator, Data Analysis and Research
SUBMITTED BY:
Jamie Aliveto, Director, System Accountability and School Improvement
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (7) the Board will meet in Closed Session at 4:15 p.m. in Conference Room 5A to seek advice of counsel.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (7) the Board will meet in Closed Session at 4:15 p.m. in Conference Room 5A to seek advice of counsel.
PURPOSE OF PRESENTATION: Recognition of American Education Week and Adoption of Proclamation
BACKGROUND/SUMMARY:
During the week of November 13 - 17, 2017, school systems across the nation will celebrate the 96th annual American Education Week. This year’s theme is “Great Public Schools: A Basic Right and Our Responsibility.” This theme supports the Frederick County Public Schools Master Plan Goal to engage all sectors of the community in the education of our children.
It is requested that the Board of Education of Frederick County recognize American Education Week in Frederick County Public Schools (FCPS) by adopting the following proclamation and inviting the citizens of Frederick to visit schools and support public education.
Representatives of the FCPS employee associations and PTA Council of Frederick County will read the following proclamation:
WHEREAS, public schools are the backbone of our democracy, providing young people with the tools they need to maintain our nation's precious values of freedom, civility and equality; and
WHEREAS, by equipping young Americans with both practical skills and broader intellectual abilities, schools give them hope for, and access to, a productive future; and
WHEREAS, education employees — be they substitute educators, custodians, teachers, bus drivers, or media specialists — work tirelessly to serve our children and communities with care and professionalism; and
WHEREAS, schools are community linchpins, bringing together adults and children, educators and volunteers, business leaders and elected officials in a common enterprise; and
NOW, THEREFORE, BE IT RESOLVED that the members of the Board of Education of Frederick County designate November 13-17, 2017, to be a week of recognition of the value of public education and of those who are employed in public education in Frederick County; and
BE IT FURTHER RESOLVED, that the members of the Board invite citizens of Frederick County to visit schools during American Education Week and to continue their strong support of public education.
Representatives from the Frederick County Teachers Association (FCTA), Frederick County Administrative and Supervisory Association (FCASA), and PTA Council of Frederick County (PTA) will provide brief comments about the important work done in Frederick County by their members.
PRESENTER(S) & TITLE(S):
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To inform the Board of Education of Frederick County about the School Psychology Awareness Week.
BACKGROUND/SUMMARY: Both Houses of Congress and the Governor of Maryland have proclaimed November 13-17, 2017 as School Psychology Awareness Week. The theme is Power Up! Be a Positive Charge. Staff’s goal is to highlight how taking a small positive action creates connections that lead to positive change, builds greater successes and develops the academic and social–emotional skills students need to promote personal achievement, growth, and resilience, as well as a sense of belonging and well-being.
A positive action taken by the board, for the current school year, was to allocate two positions for school psychologists to be placed directly in schools. One position was placed in Walkersville High School. The second position was placed in Crestwood Middle School. These two psychologists and the principals at these two schools will briefly highlight how these positions are used and the benefits realized thus far.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Ann Hammond, Supervisor of Psychological Services
Katherine Mangus, School Psychologist, Crestwood Middle School
Neal Case, Principal, Crestwood Middle School
Jeb Fleagle, School Psychologist, Walkersville High School
Tracey Kibler, Principal, Walkersville High School
SUBMITTED BY:
Dr. Keith Harris, Executive Director, Accelerating Achievement & Equity
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To seek Board of Education approval of a 21st Century Community Learning Center grant to support students at West Frederick Middle School and Frederick High School.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a grant from the Maryland State Department of Education (MSDE) to operate the fourth and final year of its program, Fun Academics in the Summer Time PLUS (FAST+), at West Frederick Middle School (WFMS) and Frederick High School (FHS).
Grant funds would be used to operate a 23-week after school program at WFMS and a five-week summer program at both WFMS and FHS. If approved by the Board of Education, the after school program would be launched on Monday, November 27, 2017 and serve a total of 50 students in grades 6 – 8. The summer 2018 program would serve 50 WFMS students entering grades 6 – 8, as well as 25 rising 9th grade students who will be attending FHS in the fall.
The amount awarded by MSDE for Year 4 (September 1, 2017 – September 30, 2018) is $268,243. If approved by the Board of Education, grant funds would be used to:
Community-based partners would provide comprehensive enrichment activities to students. Partners would include the YMCA of Frederick County (site supervision, staffing, sports, fitness, drama, dance and art), FC Frederick (soccer), and Teamlink (youth development). Grant funds would be used to support the work of these partners, as well as provide a school nurse for the summer program through our partnership with the Frederick County Health Department.
During the after school program, a hot meal would be provided by the U.S. Department of Agriculture’s (USDA) After School Meals Program. During the summer, breakfast and lunch would be provided by USDA’s Summer Meals Program. Meals would be facilitated by the FCPS Department of Food and Nutrition Services.
Acceptance of this grant does not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to FAST+.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Doreen Bass, Grants Coordinator
Frank Vetter, Principal, West Frederick Middle School
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: The Community Foundation Executive Board approved the Gifts for Education Funds grant applications at its meeting on October 27, 2017. Board approval of these grants is also required. A summary of each proposal is attached. A copy of each proposal as prepared by the applicant is available for review in the School Administration & Leadership office.
BACKGROUND/SUMMARY: On July 15, 1998, the Board of Education of Frederick County (BOE) appointed an 11-member committee to provide oversight and make recommendations for distribution of funds from the FCPS Gifts for Education Fund. This fund is managed by The Community Foundation of Frederick County, for the purpose of supporting enrichment activities for students. In February 1999, the first round of grants was awarded. Since that time, 186 grants have been awarded totaling $87,292.
After reviewing proposals submitted for the 2017-18 school year, the Community Foundation Grants Committee assisted in the recommendation to the following schools for eight (8) grants totaling $4,941.00.
|
SCHOOL/ORGANIZATION |
AMOUNT |
|
Ballenger Creek Elementary |
478.00 |
|
Brunswick High |
650.00 |
|
Glade Elementary |
436.00 |
|
Kemptown Elementary |
500.00 |
|
Oakdale High |
700.00 |
|
Gov. TJ High |
600.00 |
|
Twin Ridge Elementary |
978.00 |
|
Waverley Elementary |
599.00 |
|
TOTAL |
$4,941.00 |
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership
PURPOSE OF PRESENTATION: The Community Foundation Executive Board approved these applications at its meeting on October 27, 2017. Approval of these grants by the Board of Education of Frederick County is required. A summary of each proposal is attached. A copy of each proposal as prepared by the applicant is available for review in the School Administration and Leadership office.
BACKGROUND/SUMMARY: In December 1998, Franklin and Bess Gladhill made a sizeable donation to The Community Foundation of Frederick County to be issued to Frederick County Public Schools for the purpose of developing, supporting, and promoting agricultural education programs and activities in our schools. This money was placed in an endowment fund, which will provide interest for FCPS use in perpetuity. Since that time, 153 grants have been awarded totaling $87,768.
After reviewing proposals submitted for the 2017-18 school year, Mrs. Gladhill recommended the following schools for six (6) grants totaling $4,800.00.
|
SCHOOL |
AMOUNT |
|
Middletown High |
800.00 |
|
Carroll Creek Montessori Public Charter |
800.00 |
|
Tuscarora High |
800.00 |
|
Emmitsburg Elementary |
800.00 |
|
Monocacy Valley Montessori Public Charter |
800.00 |
|
Career Tech Center |
800.00 |
|
TOTAL |
$4,800.00 |
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership
PURPOSE OF PRESENTATION: The Calendar Committee seeks feedback from the Board on the two 2018-2019 academic school year calendar drafts prepared for consideration.
BACKGROUND/SUMMARY: The Board of Education has charged the Calendar Committee with developing a 2018-2019 school year academic calendar. The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA, and FCTA representatives.
PROCESS STATEMENT: The FCPS Calendar Committee is a diverse committee representing of a variety of stakeholder groups. The Board of Education sent out a Find Out First in July of 2017 advertising for parent and community representatives to serve on the committee. Applications were received and parent and community representatives were selected. The membership of the committee is a diverse cross-section of both community and FCPS stakeholders. In addition to the parent and community members selected to serve on the committee, community members always have the opportunity to offer feedback via the FCPS website and at Board of Education meetings.
PRESENTER(S) & TITLE(S):
Tracey Lucas, Executive Director of School Administration and Leadership, Committee Co-chair
Julie Marker, Parent Representative, Committee Co-chair
SUBMITTED BY:
Tracey Lucas
Executive Director of School Administration and Leadership
The Board will continue its discussion and approve Legislative Principles for the 2018 session. New language or items are underlined in the document (yellow highlighted language added for October 11, 2017 discussion, blue highlighted additional amendments from October 11, 2017 discussion).