In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board will meet in Closed Session at 2:30 p.m. in Conference Room 5A to consider matters that relate to negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation.
RFP 18MISC5, Classification Program and Training
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with a qualified consultant to provide a program, which Frederick County Public Schools will use to review current position classifications, and establish potential position re-classifications for internal position equity.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Mary Trapane, Senior Manager, Talent Competency – Leadership Development
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Cooperative Purchasing Alliance (NCPA).
BACKGROUND/SUMMARY: This contract will be utilized for office supplies and services. Approximately $902,199 was spent in FY17 for office supplies. The contract was awarded to American Office Products Distributors, Inc. (AOPD). Impact Office Products is a member of this organization and will service the FCPS account. Utilizing the above contract will save FCPS approximately $100,000 based on a market basket sampling of 300 top items including paper.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the supply and delivery of propane gas to various Frederick County Public Schools locations.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Charlie Dalphon, Energy and Utilities Coordinator
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for commercial contractors to perform emergency remediation and restoration services for water, mold, fire, and disaster damage.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Laura Olsen, Environmental Health and Safety Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew a contract for the purchase of floor and carpet maintenance equipment used to maintain Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for banking and procurement card services for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Melissa Rollison, Financial Reporting Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for low voltage installation of data network cabling. This is a cooperative purchase initiative with Frederick Community College and Frederick County Public Schools is the lead agency.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure for FCPS
Joe Marshall, Executive Director, Network Services Information Technology for FCC
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On October 25, 2017, the Policy Committee reviewed Policy 203 Facilities and Grounds.
The Policy Committee agenda item with relevant legal references can be accessed as follows:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AS9GDE434B42
Recommended edits are presented for the Board’s review. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On October 25, 2017, the Policy Committee reviewed Policy 206 Memorials Honoring Deceased Students and Staff.
Recommended edits are presented for the Board’s review. (backup1)
For the Board’s information, proposed edits to Regulation 200-09 Memorials Honoring Deceased Students and Staff are attached. (backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
The attached draft of the Board of Education meeting dates for July 2018 through June 2019 are scheduled on the second and fourth Wednesday of the month. Only one meeting is scheduled during the months of July, December and April.
Board members are being asked to adopt the 2018-2019 Board meeting date calendar.
PURPOSE OF PRESENTATION: Recognition of award-winning teams from the Career and Technology Center (CTC)
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) is proud to recognize two teams of students from the CTC.
First, a group of 19 CTC students won nation-wide recognition as part of the Lemelson-MIT InvenTeam Challenge. The program recognizes and inspires outstanding young inventors by encouraging them to solve problems through invention. They offer inventors prestigious and highly sought-after national grants. This year's Lemelson-MIT team from the CTC is one of nine national winners of this highly competitive award. Their project focuses on creating a sustainable water-remediation system to provide drinking water for children at the Melka Olba School in Ethiopia. In addition to mastering the design and engineering skills needed to make the water potable, the team also has focused on the construction, communication and project management skills needed to bring the project to fruition. They will be presenting their project at MIT this summer.
Next, a group of more than a dozen students in the CTC’s Computer-Aided Design (CAD)-Architecture program presented their design for a new high school at LearningSCAPES in Atlanta in late October. LearningSCAPES is the Association for Learning Environments’ national conference. The team received special recognition for their work in the association’s 2017 SchoolsNEXT Inaugural High School Program (which aims to bring the student voice into the planning and design of exceptional learning environments). Students were asked to rethink the requirements of tomorrow’s learning environments and develop solutions to global design challenges that inspire transformation in education. The students created a redesign of Middletown High. Their work included architectural drawings in AutoCAD, 3-D modeling in Revit and 3-D printed models, project display boards, an accurate scale model of their design, a short video of their project, and a virtual-reality experience using Oculus Rift that enabled people to “walk through” their design.
Both teams have done an outstanding job representing FCPS on the national stage. Most importantly, they have consistently shown a commitment to developing and demonstrating critical 21st-century academic skills like collaboration, creativity, and real-world problem solving.
PRESENTER(S) & TITLE(S):
Krisitne Pearl, FCPS Supervisor of Career and technology Education will introduce the teams. Students will then come forward to be recognized.
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To celebrate National Computer Science Education Week.
BACKGROUND/SUMMARY: Students and faculty from Frederick County Public Schools (FCPS) joined others across the nation to celebrate National Computer Science Education Week, December 4 to 10. Computer science curriculum is accessible and engaging for all students, regardless of background or prior experience and is a medium for problem solving and self-expression within our FCPS courses.
PROCESS STATEMENT: National Computer Science Education Week highlights computer science across the country. Student participation continues to grow in “Hour of Code” events, Maryland National Security Agency (NSA) Day of Cyber, and Cyber Day at Frederick Community College (FCC). Information will be disseminated to show growth and the recent expansion of Computer Science. FCPS will continue to provide opportunities for students to engage with culturally and personally relevant topics in a wide variety of computer science related fields.
PRESENTER(S) & TITLE(S):
Norm McGaughey, Coordinator, Career and Technology Education
Melanie Kalmar, Teacher, Tuscarora High School
Melanie Elias, Teacher, Urbana High School
Simon Mahns, Student, Urbana High School
SUBMITTED BY: Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board will meet in Closed Session at 2:30 p.m. in Conference Room 5A to consider matters that relate to negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Staff recommends Board approval of recently displayed textbook.
BACKGROUND/SUMMARY: The textbook(s) listed on the attached memorandum were on public display at the Thurmont Regional Library and Frederick County Public Schools Central Office at 191 South East Street from November 6-11, 2017.
PROCESS STATEMENT: FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Board approval of Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The January - March 2018 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION: The courses Web Site Development 1 (344030) & Web Site Development 2 (344031) have become outdated and inefficient. As a replacement, the Career and Technology Education (CTE) curriculum department has developed a new course, Web Technology: Design & Cybersecurity.
BACKGROUND/SUMMARY: Web technology has advanced from a basic display of information on a static page, to pages that now deliver custom content to users in a way that is completely interactive. The current structure of the courses does not match the reality, look and feel of the internet that students have experienced. In addition, students are arriving at high school with much more background and experience in programming and digital design. Students are faster at acquiring digital skills and more at ease with digital tools than ever before, due to their constant exposure to advanced technology. Many students can produce a basic website in just a few short hours.
PROCESS STATEMENT: The new Web Technology course acknowledges the need to move swiftly through the basics, and expose students to web design and strategies that are common practice in the world today. Students will gain the basics of Hyper-Text Markup Language (HTML) in a fraction of the time, and be challenged to incorporate more of the technology that happens behind the scenes. Students will gain a greater understanding of how the internet is designed, how user information is stored and retrieved, and how the modern web is fluid and created in the moment rather than in advance. Students will also gain a greater understanding of the ethics involved in web design, the need for encryption, as well as a behind the scenes look at how data is maintained by many apps and websites that they use every day. Teachers have written the curriculum and are ready to pilot the up-to-date instruction in the spring of 2018 and offer the new course to all FCPS students in the fall of 2018.
PRESENTER(S) & TITLE(S):
Norm McGaughey, Coordinator, Career and Technology Education
SUBMITTED BY:
Kevin S. Cuppett, Ed.D, Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On August 9, 2017, the Board of Education (Board) discussed student activity times and then referred the matter to the Policy Committee.
On August 23, 2017, the Policy Committee discussed student activity times and the Board’s expectations regarding the role of extracurricular activities and athletics in the school system, as well as the Board’s aspirational goal for health and wellness.
On November 8, 2017 and November 29, 2017, the Board discussed recommended edits to Policy 509 Extracurricular Activities.
Recommended edits are presented today for the Board’s approval/consent. (backup1)
Policy 402 Physical Education and Athletic Programs for Students with Disabilities will be deleted and that language will be incorporated into Policy 509. (backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On August 9 and August 23, 2017, the Policy Committee reviewed Policy 110 Employee Attendance at School-Sponsored Activities.
On October 11, 2017, recommended edits were discussed by the Board as a first reading. On October 25, 2017, the Board pulled Policy 110 from the consent agenda and asked that the Policy Committee further review and edit Policy 110.
On November 29, 2017, the Policy Committee recommended final edits and a revised title. Policy 110 Attendance at School-Sponsored Activities: FCPS Employees, Senior Citizens and FCPS Retirees is now presented for the Board’s approval/consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Monocacy Montessori Communities, Inc. (MMCI) has requested renewal to the current charter contract for Monocacy Valley Montessori Public Charter School (MVMPCS) which ends on June 30, 2018. In accordance with the Frederick County Public Schools Board of Education Policy 440, it is now subject to a renewal decision of the Board for a successor charter agreement.
BACKGROUND/SUMMARY: At the November 29, 2017 Board meeting, the Superintendent, Dr. Theresa Alban, presented her recommendation regarding the renewal of the MVMPCS charter.
As a result of that discussion and specific questions raised by the Board, MMCI and the MVMPCS Governing Council have provided the attached response and documentation for the Board to review.
PROCESS STATEMENT: This item is presented for Board action. Representatives from MMCI and MVMPCS will be available to respond to any additional questions that Board members may have. Dr. Alban and Mr. Pritts also will be available to respond to specific questions prior to the Board taking action on the Superintendent’s recommendation.
PRESENTER(S) & TITLE(S):
Mark Pritts, Instructional Director for Elementary and Charter Schools
Amy DuVall, President of MMCI
Deb Knox-Tiel, President of MVMPCS Governing Council
Nancy Radkiewicz, Principal of MVMPCS
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership
PURPOSE OF PRESENTATION: Monocacy Montessori Communities (MMCI) is requesting a decision from the Board with proposed changes to Monocacy Valley Montessori Public Charter School’s (MVMPCS) Charter contract.
BACKGROUND/SUMMARY: At the November 29, 2017 board meeting, MVMPCS provided documents requesting modification to the Charter language to include:
PROCESS STATEMENT: These requests are now being presented for Board action.
PRESENTER(S) & TITLE(S):
Mark Pritts, Instructional Director for Elementary and Charter Schools
Amy DuVall, President MMCI
Deb Knox-Tiel, President of MVMPCS Governing Council
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership
PURPOSE OF PRESENTATION:
Staff is requesting consideration and approval of the final site selection for the new Rock Creek School, as well as the approval of the design add/alternates for the project.
BACKGROUND/SUMMARY:
At their meeting on August 10, 2016, the Board of Education of Frederick County (BOE) approved the Rock Creek School (RCS) Feasibility Study. The feasibility study explored several options for the new RCS, including modernization of the current building, modernization and additions to the current building, construction of a replacement school on the same site, and construction of a replacement school off‐site. After reviewing various possibilities for expanding and modernizing the RCS, the feasibility study recommended that construction of an off‐site replacement facility be pursued.
A comprehensive design team was formed to review the information gathered and provide feedback on site development factors, rubric criteria, and concepts for each of the potential sites. After an extensive review of seven sites, the architect and their team are recommending that the Walkersville Middle School site be selected for the new Rock Creek School. The site selection recommendation (Backup #1) has been provided showing the detailed process that took place.
There are also four potential design add/alternates in the design fee proposal. No additional funding for the project is required to approve the change order.
Staff concurs with the site recommendation and requests the BOE’s approval of the aforementioned site and the design add/alternates to enable the continued design of the new Rock Creek School.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management Department
Roger Fritz, Director, Construction Management Department
Kori Purdum Matheis, Senior Project Architect
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: The Calendar Committee seeks approval from the Board for the 2018-2019 academic school year calendar.
BACKGROUND/SUMMARY: The Board of Education has charged the Calendar Committee with developing a 2018-2019 school year academic calendar. The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA, and FCTA representatives.
PROCESS STATEMENT: The FCPS Calendar Committee presented draft calendars to the Board of Education at its regular meeting on November 8, 2017. The Board made changes to the draft calendar and asked for community feedback. Input from the community has been gathered and shared with the Board. The committee asks that the Board consider the feedback, make any needed changes, and approve the 2018-2019 academic school year calendar.
PRESENTER(S) & TITLE(S):
Tracey Lucas, Executive Director of School Administration and Leadership, Committee Co-chair
Julie Marker, Parent Representative, Committee Co-chair
SUBMITTED BY:
Tracey Lucas
Executive Director of School Administration and Leadership
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded $5,131 in funds from the Community Foundation of Frederick County’s 2017 Impact Grant Program. A total of four grants were awarded to support schools and FCPS systemic programs.
The Dan Crozier Music Fund awarded three grants to support music education:
$3,000 to purchase string instruments for the Brunswick High School Orchestra
$1,131 to purchase sheet music for the middle school band and orchestra program
$500 to purchase sheet music for the Tuscarora High School Choirs, which includes the Show Choir, Acappella Choir, Concert Choir and Mixed Choir
The Alice Jean Stine Fund awarded a $500 grant to Valley Elementary School to purchase high interest science books that will be used for independent reading during science and language arts.
This $5,131 in grant awards will not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration and Leadership