PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the Frederick County Government.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to comply with water regulatory measures, storm water pollution prevention planning and spill prevention countermeasures.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Laura Olsen, Environmental Health & Safety Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Baltimore County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to provide parts washers, service of the washers and to dispose of any and all hazardous waste materials in accordance with all current EPS, federal, state and local standards.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Mark Maggitti, Fleet Maintenance Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the supply of HVAC filters used throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Randall Connatser, Project Manager IV, Maintenance and Operations Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a unit price contract for the abatement of all hazardous materials throughout the district as needed.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Laura Olsen, Environmental Health and Safety Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the replacement of roof sections and all associated work at Emmitsburg Elementary, Gov. Thomas Johnson High and Hillcrest Elementary (Phase II) Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Construction Management
Ryan Carter, Project Manager II, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #18-08.
BACKGROUND/SUMMARY: Budget Amendment #18-08 transfers balances from the following closed projects: Carroll Manor Elementary Chiller Replacement, Walkersville "B" Boiler Replacement, Rock Creek Generator Replacement, Hillcrest Elementary State Owned Portable Repairs and Yellow Springs Elementary Boiler Replacement to the Governor Thomas Johnson High Roof Replacement - Phase I project. Bids received for the Governor Thomas Johnson High Roof Replacement - Phase I project exceeded the total budget. A budget transfer is required to complete the project.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #18-09.
BACKGROUND/SUMMARY: Budget Amendment #18-09 recognizes the reversion of state funds for the following projects: Hillcrest Elementary School State Owned Portable Repairs and Monocacy Elementary School HVAC Phase I (QZAB).
The level of state funds originally allocated for these projects by the State Public School Construction Program exceeded what was necessary to complete the project. State funding was reduced due to favorable bids received for the projects. The funds will be reverted to the state, and will be available for future FCPS projects.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On November 29, 2017, the Policy Committee reviewed Policy 401 School Calendar. The Policy Committee also reviewed relevant sections of law as posted in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=ATBHGU486AF6
Recommended edits are presented for the Board’s review. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To review progress measures, as well as relevant accomplishments, challenges, and strategies, for Goal 2, Priority 3 of the FCPS Strategic Plan.
BACKGROUND/SUMMARY: In the 2015-16 school year (SY), Frederick County Public Schools (FCPS) initiated a new five-year Strategic Plan containing five aspirational goals, 10 priorities (two per goal), and subsequent measurable goals. Goal 2 states that FCPS will hire, support, and retain staff who champion individual, professional, and student excellence. In support of Goal 2, Priority 3 states that FCPS will implement strategies to ensure a high quality and diverse workforce. Thus, indicators relevant to measuring the progress for Goal 2, Priority 3 include staff diversity, staff participation in coursework, and stakeholder perception on customer service. Baseline data from the 2015-16 SY was shared last year and progress will be discussed today as a second year of data are presented from the 2016-17 SY. Supporting data on accomplishments, challenges, and strategies related to Goal 2, Priority 3 will also be shared. A special minority recruitment update will be provided to the board.
PROCESS STATEMENT: A cross-departmental Strategic Plan Reporting workgroup was established to facilitate reporting on each goal. The System Accountability and School Improvement (SASI) department collects data on strategic plan measures from various FCPS departments. The first year of baseline data was presented across seven board meetings from August 2016-February 2017. In May 2017, the Board refined their measurable goals with consideration to baseline data. For all measures that incorporate survey favorability, the board is seeking >80% favorability from all respondent groups. Favorability is defined as the top two positive responses.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
Gina Keefer, Senior Manager, Human Resources
April Vierra, Teacher Recruiter, Human Resources
SUBMITTED BY:
Jamie Aliveto, Director, System Accountability and School Improvement
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (7), (9) and (14) the Board will meet in Closed Session at 3:15 p.m. in Conference Room 5A to seek legal interpretation and advice of council on a recent State Board of Education ruling, matters that relate to negotiations with the Frederick County Teachers Association (FCTA) and a contract negotiating strategy.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (7), (9) and (14) the Board will meet in Closed Session at 3:15 p.m. in Conference Room 5A to seek legal interpretation and advice of council on a recent State Board of Education ruling, matters that relate to negotiations with the Frederick County Teachers Association (FCTA) and a contract negotiating strategy.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board members met in Administrative Function on December 13, 2017 at 4:20 pm. in conference room 1A seeking answers from the Superintendent to questions related to the incident at Sugarloaf Elementary construction site; trespass notification process; law suit process and property lease.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Staff recommends Board approval of recently displayed textbook(s).
BACKGROUND/SUMMARY: The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Library and Frederick County Public Schools Central Office at 191 South East Street from December 4-9, 2017.
PROCESS STATEMENT: FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On October 25, 2017, the Policy Committee reviewed Policy 203 Facilities and Grounds.
On December 13, 2017, recommended edits were discussed by the Board as a first reading.
Policy 203 Facilities and Grounds is now presented for the Board’s approval/consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On October 25, 2017, the Policy Committee reviewed Policy 206 Memorials Honoring Deceased Students and Staff.
On December 13, 2017, recommended edits were discussed by the Board as a first reading.
Policy 206 Memorials Honoring Deceased Students and Staff is now presented for the Board’s approval/consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To seek Board of Education approval of a McKinney-Vento Education for Homeless Children and Youth Grant.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded an $84,550 McKinney-Vento grant from the Maryland State Department of Education to support homeless children and youth.
In summer 2016, FCPS launched the New Horizons program to support homeless students at the high school level by offering summer learning opportunities that helped toward graduation, provided access to free breakfast and lunch through Food Services’ Summer Meals Program, and gave students employment opportunities and workforce training. FCPS partnered with the Student Homelessness Initiative Partnership (SHIP) and Frederick County Workforce Services to implement New Horizons. The program served 12 students at Gov. Thomas Johnson High School, all of whom completed credit-bearing courses and received a stipend for their summer employment. In summer 2017, New Horizons expanded to serve homeless students at both Gov. Thomas Johnson and Tuscarora High Schools. A total of 32 students were served between the two schools, with SHIP and Workforce Services continuing to partner on the project. Funding for New Horizons came from both SHIP and the FCPS Title I grant.
If approved by the Frederick County Board of Education, the McKinney-Vento grant would allow New Horizons to expand to a third school in summer 2018 and serve an additional 15 students at that site. Grant funds would be used for the following purposes:
Cover the summer salary costs and additional hours during the school year of the FCPS Homeless Program Administrator. The Homeless Program Administrator would provide overall coordination of the project.
Cover the costs of site coordinators at Gov. Thomas Johnson High and the new school. The site coordinators would facilitate services between the schools and employers and assist students with accessing New Horizons.
Cover the salary costs of a social worker during the summer months to serve all three sites.
Cover the salary costs of FCPS teachers to provide instruction in the academic portion of the program.
Hire four mentors at each site to provide small group academic support to students for the high school courses.
Hire a Community Liaison for each site to provide support to students and their families during the summer program.
Purchase instructional materials for the academic portion of the program.
Provide bus transportation to New Horizon students through the FCPS Department of Transportation.
Acceptance of this grant does not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the budget would be provided through FCPS’ FY18 Title I grant and SHIP. These in-kind costs are used to show the cost of the entire New Horizons program.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Jethro Reid, Director of Student Services
Jodi Vallaster, Title I Coordinator
Cathleen Cullen, Homeless Education Program Administrator
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To review the fiscal year 2019 Superintendent’s Recommended Operating Budget with the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The Superintendent released her fiscal year 2019 Recommended Operating Budget on January 4, 2018. The budget aligns with the Board of Education’s strategic plan and totals $604.5 million. This budget is 4.5% more than the fiscal year 2018 budget, and has $18.3 million more in expenditures than revenues.
The BOE is scheduled to hold budget discussions with individual divisions and departments of FCPS during a scheduled budget work session on January 17, 2018 from 9:00 – 3:00. The BOE is then scheduled to approve a proposed budget at the January 24, 2018 Board meeting to take to the February public hearing. The BOE Operating Budget public hearing is scheduled for Wednesday, February 7, 2018 at 7:00 p.m. at Frederick High School.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
The Board will consider and discuss a potential piece of legislation for the 2018 session of the Maryland General Assembly: Education - Reimagining Time - Emergency Closings.
The Board will also hear an update of the work of the Kirwan Commission and potential 2018 legislation from that body.
Draft Components of the Commission's preliminary report can be found at this link:
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $2,500 grant from Hallmark Global Services, parent company of Crayola Crayons, to support Arts Integration at Spring Ridge Elementary School.
Grant funds will be used to support professional learning for Spring Ridge Elementary teachers. Funds will be used to provide substitute coverage for teachers to allow for common planning time, as well as provide workshop pay for teachers to participate in after school professional learning related to Arts Integration.
This $2,500 grant award will not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration and Leadership