PRESENTATION OF 4 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
Bid 18M9, Unit Price Contract for Repair Services for Custodial Equipment
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for maintaining and repairing custodial equipment for the Frederick County Public School system.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
John Carnahan, Custodial Services Manager
Bid 18M10, Grass Mowing Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for grass mowing services for specific school sites that are beyond the scope of the schools’ custodial duties.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
John Carnahan, Custodial Services Manager
Bid 18C8, Brunswick High School Parking and Roadway Improvements
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the removal and reconstruction of the parking and roadways at Brunswick High School. This contract will improve the site logistics, traffic patterns and security.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
RFP 18MISC6, Medical and Vision Insurance Benefits
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for providing medical and vision insurance benefits for eligible Frederick County Public Schools employees and their dependents.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Penny Opalka, Senior Manager, HR Benefits
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Montgomery County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for HVAC system commissioning and consulting services on an as-needed basis for construction, renovation and maintenance projects.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Brad Ahalt, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Joint Powers Alliance (NJPA).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the inspection, testing, refilling, and replacing of fire extinguishers and sprinkler systems for the Maintenance and Operations Department.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Curtis Orndorff, Building Maintenance Manager, Facilities Maintenance and Operations
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the State of Maryland.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for performance contracting services for various school construction and deferred maintenance projects.
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Budget Officer
Robert Wilkinson, Director of Maintenance
Roger Fritz, Director of Planning and Construction Management
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
To seek approval of the Board of Education of Frederick County (BOE) to declare Lot 25 surplus and approve the transfer of Lot 25 to the Frederick County Government (FCG) for the purpose of constructing a fire station.
BACKGROUND/SUMMARY:
On May 25, 2016, staff presented to the BOE a letter from County Executive Jan Gardner (Backup 1) requesting the transfer of Lot 25, located on Thomas Johnson Drive, to the FCG. This request is consistent with a Memorandum of Understanding (MOU) (Backup 2) between the BOE and Board of County Commissioners dated May 13, 2009. The BOE considered the request and directed staff to prepare the appropriate documents. An appraisal of the property was completed in November 2016 that valued the property at $800,000.
PROCESS STATEMENT:
Our attorney has prepared the necessary draft deed to transfer the lot to the County (Backup 3) in exchange for the appraised value. Once the BOE declares the lot surplus and approves the transfer, the deed will be forwarded to the County for review and to prepare the title letter. The State Superintendent will also be notified and staff will request approval of the declaration of surplus by the Board of Public Works as required by COMAR Section 23.03.02.23.
PRESENTER(S) & TITLE(S):
Elizabeth Pasierb, Supervisor of Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
To obtain consent of the Board of Education of Frederick County (BOE) to accept property from a developer for a future middle school site.
BACKGROUND/SUMMARY:
The identification of a middle school site and an approved Memorandum of Understanding (MOU) between JNP Capital Management (developer) and the BOE for the dedication and transfer of a middle school site is a requirement of the Phase 1 (Zoning Approval) Plan approval and the approved Developer’s Rights and Responsibilities Agreement (DRRA) for the Blentlinger Planned Unit Development (PUD).
The proposed 24.5 acre middle school site is located on the east side of Boyers Miller Road, at the entrance to the Blentlinger development and opposite Deer Crossing Elementary School. The site is planned for future public water and sewer service and has frontage on Boyers Mill Road as well as two internal subdivision roads. The developer has agreed to be responsible for the Forest Resource Ordinance requirements as well as the storm water management quantity requirements for the school site. The topography in this part of the county includes rolling and steep hills. The 24.5 acres has moderate slopes. The developer was provided with the current middle school prototype and was able to demonstrate that the building, parking and field requirements could be met with this site.
A future middle school site in this area is consistent with the County’s comprehensive plan. As this area of the County continues to experience residential growth with the development of the Lake Linganore PUD, Oakdale Village, Smith Cline property and now the Blentlinger PUD, among other developments, a middle school site will be needed to meet the school capacity needs. Reserving a site while land is still available is important to meet this need. Staff has reviewed this site against our school site criteria and finds it to be acceptable.
Attached is the letter from the developer’s agent along with a sketch of the proposed site for your approval. (See backup 1)
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, FCPS Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: To review progress measures, as well as relevant accomplishments, challenges, and strategies, for Goal 2, Priority 4 of the FCPS Strategic Plan.
BACKGROUND/SUMMARY: In the 2015-16 school year (SY), Frederick County Public Schools (FCPS) initiated a new five-year Strategic Plan containing five aspirational goals, 10 priorities (two per goal), and subsequent measurable goals. Goal 2 states that FCPS will hire, support, and retain staff who champion individual, professional, and student excellence. In support of Goal 2, Priority 4 states that FCPS will support all staff by providing ongoing opportunities to grow as professionals throughout their career. Thus, indicators relevant to measuring the progress for Goal 2, Priority 4 include staff promotions and participation in preparatory programs, factors for remaining employed with FCPS (in particular, professional growth), and stakeholder perception on professional development opportunities. Baseline data from the 2015-16 SY was shared last year and progress will be discussed today as a second year of data are presented from the 2016-17 SY. Supporting data on accomplishments, challenges, and strategies related to Goal 2, Priority 4 will also be shared.
PROCESS STATEMENT: A cross-departmental Strategic Plan Reporting workgroup was established to facilitate reporting on each goal. The System Accountability and School Improvement (SASI) department collects data on strategic plan measures from various FCPS departments. The first year of baseline data was presented across seven board meetings from August 2016-February 2017. In May 2017, the Board refined their measurable goals with consideration to baseline data. For all measures that incorporate survey favorability, the board is seeking >80% favorability from all respondent groups. Favorability is defined as the top two positive responses.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
DeVeda Coley, Principal, North Frederick Elementary School
Dr. Dan Lippy, Principal, Governor Thomas Johnson High School
Amy Struntz, Coordinator, Professional Learning
SUBMITTED BY:
Jamie Aliveto, Director, System Accountability and School Improvement
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To recognize Urbana Elementary School (UES) as one of only six 2017-2018 Maryland Blue Ribbon Schools, and the only winner from Frederick County.
BACKGROUND/SUMMARY:
The Blue Ribbon award honors public and private elementary, middle and high schools whose students achieve at very high levels or have made significant progress and helped close gaps in achievement, especially among disadvantaged and minority students. The award also recognizes exceptional community engagement and collaboration among parents, teachers, and administrators. Each year since 1982, Maryland has joined the U.S. Department of Education in seeking out schools where students attain and maintain high academic goals. Frederick County Public Schools is proud to recognize UES for this outstanding achievement.
PRESENTER(S) & TITLE(S):
Tess Blumenthal, UES Principal, will introduce key members of the UES community who made the Blue Ribbon award possible.
SUBMITTED BY:
Michael Doerrer, Director of Communications
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To proclaim the week of February 5 - 9 as National School Counseling Week in Frederick County Public Schools.
BACKGROUND/SUMMARY: National School Counseling Week, sponsored by the American School Counselor Association (ASCA), will be celebrated February 5 - 9, 2018. The celebration of National School Counseling Week highlights the tremendous impact school counselors have in helping students achieve academic success and career readiness. Frederick County Public Schools (FCPS) is fortunate to employ 39 high school, 38 middle school and 39 elementary school counselors. We also have school counselors at the Heather Ridge School, Rock Creek School, FCPS Virtual School, Career and Technology Center, the Success Program and two English Language Learning (ELL) counselors.
PROCESS STATEMENT: With the ultimate goal of removing barriers to learning, school counselors address the personal, social, emotional, academic and career needs of students. Through collaboration with school staff, parents/guardians and community members, school counselors access and organize supports necessary for student success. In an effort to recognize the dedication, diligence and compassion of all FCPS counselors, it is requested that the Board of Education of Frederick County adopt the ASCA Proclamation and encourage students, staff and community members to celebrate National School Counseling Week.
The Frederick County Association of Counselor Development annually recognizes a Counselor of the Year at each academic level. Janet Shipman will introduce the following school counselors for recognition by the Board: Cathy Kazio, Crestwood Middle School; Janice Police, Middletown Primary School; and Jennifer Perry, Governor Thomas Johnson High School. Ms. Kazio was recently named the Maryland School Counselor of the Year. She will share information about her Fulbright experiences and grants she has acquired to support students. It is requested that the Board of Education recognize Ms. Kazio’s achievements by presenting her with a BOE pin.
PRESENTER(S) & TITLE(S):
Janet Shipman, Coordinator of School Counseling and Student Support
SUBMITTED BY:
Tracey Lucas, Executive Director School Administration and Leadership
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On November 29, 2017, the Policy Committee reviewed Policy 401 School Calendar and relevant sections of law.
On January 10, 2018, recommended edits were discussed by the Board as a first reading. Policy 401 School Calendar is now presented for the Board’s approval/consent. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, April F. Miller and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
To seek approval of the Board of Education of Frederick County (BOE) to declare Lot 25 surplus and approve the transfer of Lot 25 to the Frederick County Government (FCG) for the purpose of constructing a fire station.
BACKGROUND/SUMMARY:
On May 25, 2016, staff presented to the BOE a letter from County Executive Jan Gardner (Backup 1) requesting the transfer of Lot 25, located on Thomas Johnson Drive, to the FCG. This request is consistent with a Memorandum of Understanding (MOU) (Backup 2) between the BOE and Board of County Commissioners dated May 13, 2009. The BOE considered the request and directed staff to prepare the appropriate documents. An appraisal of the property was completed in November 2016 that valued the property at $800,000.
PROCESS STATEMENT:
Our attorney has prepared the necessary draft deed to transfer the lot to the County (Backup 3) in exchange for the appraised value. Once the BOE declares the lot surplus and approves the transfer, the deed will be forwarded to the County for review and to prepare the title letter. The State Superintendent will also be notified and staff will request approval of the declaration of surplus by the Board of Public Works as required by COMAR Section 23.03.02.23.
PRESENTER(S) & TITLE(S):
Elizabeth Pasierb, Supervisor of Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
To obtain consent of the Board of Education of Frederick County (BOE) to accept property from a developer for a future middle school site.
BACKGROUND/SUMMARY:
The identification of a middle school site and an approved Memorandum of Understanding (MOU) between JNP Capital Management (developer) and the BOE for the dedication and transfer of a middle school site is a requirement of the Phase 1 (Zoning Approval) Plan approval and the approved Developer’s Rights and Responsibilities Agreement (DRRA) for the Blentlinger Planned Unit Development (PUD).
The proposed 24.5 acre middle school site is located on the east side of Boyers Miller Road, at the entrance to the Blentlinger development and opposite Deer Crossing Elementary School. The site is planned for future public water and sewer service and has frontage on Boyers Mill Road as well as two internal subdivision roads. The developer has agreed to be responsible for the Forest Resource Ordinance requirements as well as the storm water management quantity requirements for the school site. The topography in this part of the county includes rolling and steep hills. The 24.5 acres has moderate slopes. The developer was provided with the current middle school prototype and was able to demonstrate that the building, parking and field requirements could be met with this site.
A future middle school site in this area is consistent with the County’s comprehensive plan. As this area of the County continues to experience residential growth with the development of the Lake Linganore PUD, Oakdale Village, Smith Cline property and now the Blentlinger PUD, among other developments, a middle school site will be needed to meet the school capacity needs. Reserving a site while land is still available is important to meet this need. Staff has reviewed this site against our school site criteria and finds it to be acceptable.
Attached is the letter from the developer’s agent along with a sketch of the proposed site for your approval. (See backup 1)
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, FCPS Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: The Board of Education of Frederick County needs to approve Fiscal Year 2019 proposed operating budget to take to their February 7, 2018 public hearing.
BACKGROUND/SUMMARY: The Superintendent released her Superintendent’s Recommended Budget on January 4, 2018. The BOE was briefed on her budget at the January 10, 2018 regular BOE meeting. The BOE held a work session with FCPS staff on January 17, 2018 to review individual departmental budgets. At the January 24, 2018 meeting, the BOE will need to decide if they will take the Superintendent’s Recommended Budget to public hearing or if any modifications will be made.
The BOE public hearing on the proposed operating budget is scheduled for Wednesday, February 7, 2018 at 7:00 p.m. at Frederick High School.
Attached for reference is the Fiscal Year 2019 Superintendent’s Recommended Budget.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
To allow Board members to discuss the purpose and scope of a countywide exploration of school capacity and utilization.
PRESENTER:
Michael Bunitsky, Board Member
SUBMITTED BY:
Michael Bunitsky
The Board will receive an update on the 2018 Legislative Session, which convened on January 10, and discuss several bills.
School Calendar End Date
Delegate Del. Joseline A. Pena-Melnyk (Prince George's/Anne Arundel Counties, District 21)
Working on a bill to provide school districts with more flexibility within the mandated post-Labor Day start and June 15 end, with the amendment to current language:
schools..."adjourn no later than June 15," to read
"...shall end the school year on or before the third Friday in June each year."
For the Board's information, MABE 2018 Legislative Positions:
http://www.mabe.org/wp-content/uploads/2017/12/2018-Legislative-Positions-FINAL.pdf
MABE's Legislative Committee positions on the following bills:
HB 103 Education - County Boards of Education - Removal of County Superintendent
(Sponsors: Del. Atterbeary, Turner, Ebersole)
http://mgaleg.maryland.gov/2018RS/bills/hb/hb0103F.pdf
MABE Position: OPPOSE
SB 92 Maryland School Overcrowding Reduction Act of 2018
(Sponsors: Sen. Rosapepe)
http://mgaleg.maryland.gov/2018RS/bills/sb/sb0092F.pdf
MABE Position: OPPOSE
SB 131 - Child Abuse and Neglect - Training
(Sponsors: Sen. Zirkin, Lee)
http://mgaleg.maryland.gov/2018RS/bills/sb/sb0131F.pdf
MABE Position: SUPPORT
SB 132 - Crimes - Child Abuse and Neglect - Failure to Report
(Sponsors: Sen. Zirkin, Lee)
http://mgaleg.maryland.gov/2018RS/bills/sb/sb0132F.pdf
MABE Position: SUPPORT