PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the servicing and maintenance of various makes and models of building maintenance custodial equipment.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: This presentation provides an overview of the Fiscal Year 2018 (FY18) second quarter financial results of the Unrestricted, Food & Nutrition Services and Self-Insurance Funds.
BACKGROUND/SUMMARY: Interim financial reporting supports Aspirational Goal 3 regarding the strategic and responsible utilization of fiscal year 2018 resources.
Attached are the following documents for your review:
Attachment 1: Executive Summary
Attachment 2: FY2018 Second Quarter Results for Unrestricted Fund
Attachment 3: FY2018 Second Quarter Results for Food & Nutrition Services Fund
Attachment 4: FY2018 Second Quarter Results for Self-Insurance Fund
PRESENTER(S) & TITLE(S):
Melissa Rollison, Financial Reporting Manager
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
The schematic design (SD) documents for the Urbana Elementary School (UES) Replacement Project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The SD submission presentation is attached (see backup 1) showing the site plan, building orientation, floor plans and proposed building elevations for the new school. The SD drawings are the first phase of the three-phase design process.
BACKGROUND/SUMMARY:
A new elementary school housing grades Pre-K through 5th grade is being designed and constructed to replace the existing UES. The location is on the same 19 acre site located at 3554 Urbana Pike, Frederick, MD 21704.
The project received BOE approval of the Feasibility Study in November 2014 and planning approval from the State in December 2014. Funding for design (architect and construction manager selections) was received in FY18 (July 1, 2017). The educational specifications and architect selection were approved by the BOE on August 9, 2017. The project architect is Grimm & Parker Architects and the construction manager is Oak Contracting, LLC.
The new UES replacement design will be the fourth version of the current FCPS elementary school prototype design with modifications to adapt to the site. The school will have a state rated capacity of 725 students, is comprised of approximately 98,000 gross square feet, and will not include a Parks and Recreation Center. The new UES replacement will be an energy efficient building that meets, at a minimum, USGBC LEED Silver certification requirements, current local building codes, and the educational program specifications. The design is performed in accordance with the State of Maryland IAC and DGS requirements.
The design includes the latest technology and security features including wall-to-wall wireless communication. During the review of our prototype design, several design modifications and improvements have been incorporated. The enhancements include, the relocation of the stage within the cafeteria to provide more seating and better views, maker space labs in lieu of hardwired computer labs, a full size gymnasium, and updated secure entry access into the building.
The project team has developed the bid calendar, and the project will be bid in two (2) stages.
The project team has developed the preliminary 24 month construction schedule.
The substantial completion date for construction is June 30, 2020, and the new UES will open for school in September 2020. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
Staff requests the BOE’s approval of the schematic design documents. Once approved, the documents will be submitted to the State IAC for their review and approval.
PRESENTER(S) & TITLE(S):
Kristy Price and Don Porter – Grimm and Parker Architects
Bradley W. Ahalt, FCPS Construction Management Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for a Learning Management System for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Kevin Cuppett, Executive Director, Curriculum, Instruction and Innovation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On August 23, September 27 and October 25, 2017, the Policy Committee discussed new Policy 115 Responsible Use of Social Media.
On November 29, 2017, the draft policy was discussed by the Board of Education (Board) as a first reading. The Board recommended the Policy Committee review final edits of the new policy, which it did on January 24, 2018.
Policy 115 Responsible Use of Social Media is presented for the Board’s review and discussion. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Doerrer, Director of Communication, Community Engagement & Marketing
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 23, 2017 and January 24, 2018, the Policy Committee reviewed changes to Policy 439 Dress Code for Students. At the Policy Committee’s request, Jamie Cannon, Chief of Staff and Legal Counsel, solicited feedback from the Frederick County Association of Student Councils Executive Board and the Principals Advisory Council.
Recommended edits to Policy 439 are presented for the Board of Education’s review and discussion. (backup1)
The Board is joined today by a panel of elementary, middle and high school principals, as well as middle and high school students, to provide their thoughts and perspectives during the Board’s discussion.
PRESENTER(S) & TITLE(S):
Elizabeth Barrett and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) and (13) the Board will meet in Closed Session at 3:00 pm. to consider matters related to negotiations with the Frederick County Teachers Association, penetration testing and personally identifiable information.
PURPOSE OF PRESENTATION: Frederick County Public Schools Food and Nutrition Services Department seeks approval of the National School Breakfast Proclamation.
BACKGROUND/SUMMARY: National School Breakfast Week, sponsored by the School Nutrition Association (SNA), will be celebrated March 5 - 9, 2018. The celebration of National School Breakfast Week highlights the benefits of the school breakfast program. Frederick County Public Schools serves on average 6,000 breakfasts per day. Besides the traditional breakfast availability in the cafeteria, ten of our schools provide breakfast in the classroom through the Maryland Meals for Achievement, several schools offer a Grab N Go Breakfast and one school offers Second Chance Breakfast, which is after the first period of the school day.
Studies show that students who eat breakfast have better attention and memory. Also, students who participate in school breakfast show improved attendance, behavior, and standardized test scores, as well as decreased tardiness.
PRESENTER(S) & TITLE(S):
Bob Kelly, Senior Manager, Food and Nutrition Services
JoAnn Morris, Food and Nutrition Services Specialist
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) and (13) the Board will meet in Closed Session at 3:00 pm. to consider matters related to negotiations with the Frederick County Teachers Association, penetration testing and personally identifiable information.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
The schematic design (SD) documents for the Urbana Elementary School (UES) Replacement Project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The SD submission presentation is attached (see backup 1) showing the site plan, building orientation, floor plans and proposed building elevations for the new school. The SD drawings are the first phase of the three-phase design process.
BACKGROUND/SUMMARY:
A new elementary school housing grades Pre-K through 5th grade is being designed and constructed to replace the existing UES. The location is on the same 19 acre site located at 3554 Urbana Pike, Frederick, MD 21704.
The project received BOE approval of the Feasibility Study in November 2014 and planning approval from the State in December 2014. Funding for design (architect and construction manager selections) was received in FY18 (July 1, 2017). The educational specifications and architect selection were approved by the BOE on August 9, 2017. The project architect is Grimm & Parker Architects and the construction manager is Oak Contracting, LLC.
The new UES replacement design will be the fourth version of the current FCPS elementary school prototype design with modifications to adapt to the site. The school will have a state rated capacity of 725 students, is comprised of approximately 98,000 gross square feet, and will not include a Parks and Recreation Center. The new UES replacement will be an energy efficient building that meets, at a minimum, USGBC LEED Silver certification requirements, current local building codes, and the educational program specifications. The design is performed in accordance with the State of Maryland IAC and DGS requirements.
The design includes the latest technology and security features including wall-to-wall wireless communication. During the review of our prototype design, several design modifications and improvements have been incorporated. The enhancements include, the relocation of the stage within the cafeteria to provide more seating and better views, maker space labs in lieu of hardwired computer labs, a full size gymnasium, and updated secure entry access into the building.
The project team has developed the bid calendar, and the project will be bid in two (2) stages.
The project team has developed the preliminary 24 month construction schedule.
The substantial completion date for construction is June 30, 2020, and the new UES will open for school in September 2020. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
Staff requests the BOE’s approval of the schematic design documents. Once approved, the documents will be submitted to the State IAC for their review and approval.
PRESENTER(S) & TITLE(S):
Kristy Price and Don Porter – Grimm and Parker Architects
Bradley W. Ahalt, FCPS Construction Management Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On November 29, 2017 and January 24, 2018, the Policy Committee reviewed Policy 400 Administration of Schools and suggested an updated title of Systemic Delegation of Duties. The Policy Committee also recommended moving a section from Policy 400 and merging it into Policy 114 Policy Development.
The Policy Committee reviewed relevant sections of law and related policies and regulations as posted in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=ATBHGQ486029
On February 14, 2018, the Board of Education (Board) discussed Policy 400 and Policy 114 as a first reading.
Both Policies are presented for the Board’s approval/consent. (backup1 and backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To provide an annual report and review of the Carroll Creek Montessori Public Charter School (CCMPCS) program.
BACKGROUND/SUMMARY: CCMPCS is in its sixth year of operation, having opened in the fall of the 2012-13 school year. CCMPCS currently serves 270 students from pre-school through eighth grade. The CCMPCS mission is to build a community in which students, parents and staff work together to educate the “whole child,” the sum of the physical, emotional, social, and intellectual parts. CCMPCS implements a Montessori-based curriculum to give students the hands-on tools they need to be active learners both in and outside the classroom. By offering English and Spanish instruction to all students, they provide a unique opportunity for students to learn a second language at an early age and develop multicultural awareness.
CCMPCS was renewed for four years, with a one-year probationary period in December of 2015. In December 2016, Frederick County Public Schools (FCPS) Board removed the probationary status. At the time of renewal, benchmark targets were agreed upon by FCPS staff and the Charter Operator, Monocacy Montessori Communities Inc. (MMCI), based on FCPS Policy 440. The purpose of this presentation is for MMCI and CCMPCS to report on the progress of these established targets.
PROCESS STATEMENT: During the presentation, presenters will share the 2016-17 annual report and answer questions about the school’s instructional program and operating procedures.
PRESENTER(S) & TITLE(S):
Mark Pritts – Instructional Director for Elementary and Charter Schools
Amy DuVall – President of Monocacy Montessori Communities Incorporated
Amanda Erard – Previous Past President for CCMPCS Governing Board
Marilyn Horan – Principal, CCMPCS
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration and Leadership
PURPOSE OF PRESENTATION: To start the discussion of placing vegetable gardens at each of the ten "Park School" locations where Frederick County Public School partners with Frederick County Parks and Recreations for summer programs.
BACKGROUND/SUMMARY: Fourth graders would design the garden, plant seedlings in the classroom, transplant seedlings in the garden, tend and maintain the garden until school ends. Parks & Rec takes over the garden during the summer, then fifth graders resume responsibility for garden and harvest crops. Then the cycle begins again.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Ken Kerr, Board Member
SUBMITTED BY:
Ken Kerr
Michael Bunitsky
April F Miller
PURPOSE OF PRESENTATION: BOE members will discuss the recommendations from the Citizens Advisory Council presented at the February 14, 2018 meeting.
PRESENTER(S) & TITLE(S):
April F. Miller, Vice President
The Board will review, discuss and consider their positions on the following bills:
HB 808 Education – Collective Bargaining for Noncertificated Employees – Supervisory Employees
http://mgaleg.maryland.gov/2018RS/bills/hb/hb0808F.pdf
HB 811 / SB 819 Education – Collective Bargaining – Exclusive Representative’s Access to New Employee Processing
http://mgaleg.maryland.gov/2018RS/bills/hb/hb0811F.pdf
http://mgaleg.maryland.gov/2018RS/bills/sb/sb0819F.pdf
HB 1702 / SB 1147 Juveniles – Reportable Offenses
http://mgaleg.maryland.gov/2018RS/bills/hb/hb1702F.pdf
http://mgaleg.maryland.gov/2018RS/bills/sb/sb1147F.pdf
HB 1601 State Department of Education – Trauma-Informed Schools Initiative, Program, and Fund
http://mgaleg.maryland.gov/2018RS/bills/hb/hb1601F.pdf
HB 493/SB 638 Teachers and Teacher Preparation Programs – Research–Based Reading Instruction
http://mgaleg.maryland.gov/2018RS/bills/hb/hb0493F.pdf
http://mgaleg.maryland.gov/2018RS/bills/sb/sb0638F.pdf
Informational Updates
Bill Calls for Constitutional Amendment Referendum on Gaming Revenue for Schools House Bill 1697 and Senate Bill 1122 have been introduced to propose an amendment to the Maryland State Constitution to convert the Education Trust Fund as a repository of gaming revenue which may be supplanted, into a source of supplemental education funding which must be included in the Governor’s annual state budgets in excess of what is otherwise mandated by school funding formulas.
http://mgaleg.maryland.gov/2018RS/bills/hb/hb1697F.pdf
http://mgaleg.maryland.gov/2018RS/bills/sb/sb1122F.pdf
Kirwan Commission Bill Introduced - House Bill 1415 and Senate Bill 1092 have now been introduced to enact several policy initiatives aligned with the work of the Kirwan Commission on Innovation and Excellence in Education.
http://mgaleg.maryland.gov/2018RS/bills/hb/hb1415F.pdf
http://mgaleg.maryland.gov/2018RS/bills/sb/sb1092F.pdf
Kirwan Commission Preliminary Report Released On February 15, the Kirwan Commission released its Preliminary Report which includes several major policy recommendations of the Commission.
Knott Commission Report Published The Knott 21st Century School Facilities Commission has now issued its Final Report. The Commission adopted numerous funding and policy recommendations.