PRESENTATION OF 5 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 18MISC10, Contract Service Agencies for Private Duty Nursing
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify multiple nursing agencies to provide private duty nurses for the care of medically fragile students during the school day.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Jenifer Waters, Health Service Specialist
RFP 18MISC11, Contract Service Agencies for Speech Pathology and Psychological Services
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify multiple agencies to provide short and long-term speech therapists and psychologists.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Celia O’Fallon, Supervisor of Speech/Language Services & Child Find
Ann Hammond, Supervisor of Psychological Services
RFP 18MISC12, Therapeutic Services Providers for Special Education
BACKGROUND/SUMMARY: The intent of this solicitation is to establish contracts with qualified providers of special education services, including disability consultation; educational assessments; psychological evaluations; music and art therapy; and speech and language therapy.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Carol Breeze, Director of Compliance and Student Support
Bid 18T8, Bulk Diesel and Gas Delivery Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the bulk purchase of diesel and unleaded fuel.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Fred Punturiero, Director of Transportation
Bid 18T7, Type II (24 Passenger) School Buses
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of type II (24 passenger) school buses.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the General Services Administration.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of a school entry/exit system to be used throughout the county.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Scott Blundell, Supervisor of Security and Emergency Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from U.S Communities.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of food products for our Food and Nutrition Services Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Baltimore County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized for routine repairs, replacement, refinishing, and re-lining of wood floors within FCPS.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds in the Maintenance Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Prince William County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the installation of interactive whiteboard systems and accessories on an “as needed” basis.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the relocation of modular classrooms to accommodate projected student enrollments for the 2018-2019 school year.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Purchasing Agent
Tony Ray, Project Manager III, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On February 28, 2018, the Policy Committee reviewed Policy 403 Student Discipline. The Policy Committee also reviewed Policy 412 Corporal Punishment and it was recommended that Policy 412 be deleted and merged into Policy 403.
The Policy Committee reviewed relevant sections of law as posted in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AVZM5254F599
Recommended edits to Policy 403 and the proposed deletion of Policy 412 are presented for the Board’s review. (backup1 and backup2)
FCPS Regulation 400-08 Discipline is attached to provide context and information. (backup3)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
To provide an update on the Teacher Apprentice Initiative and highlight avenues under consideration that deliver pathways to teaching careers for currently employed FCPS support staff.
BACKGROUND/SUMMARY:
The Teacher Apprentice program is an opportunity for graduates of FCPS to become para-educators on a trajectory toward a career as a classroom teacher. The teacher apprentice provides direct service to students, is enrolled in a prescribed teacher education program and is mentored by an assigned advisor.
PROCESS STATEMENT:
The program development process included visits to the Teacher Academy housed at the CTC and meetings with decision makers from Mount St. Mary’s University and Hood College.
PRESENTER(S) & TITLE(S):
April Vierra, Teacher Recruiter
Gina Keefer, Senior Manager
Paula Lawton, Executive Director
SUBMITTED BY:
Paula Lawton
PURPOSE OF PRESENTATION: To present the negotiated lease agreement between the the Board of Education of Frederick County (BOE) and the Boys & Girls Club for use of space in the Lincoln A building. Staff is requesting the BOE’s approval of the lease agreement.
BACKGROUND/SUMMARY: The BOE approved SUCCESS, Child Find and the Boys & Girls Club to occupy the Lincoln A building. At the direction of the BOE, staff has negotiated a lease with the Boys & Girls Club for the BOE’s consideration and approval (see backup 1).
PROCESS STATEMENT: Staff is seeking approval of the attached lease agreement.
PRESENTER(S) & TITLE(S):
Paul A. Lebo, Chief Operating Officer
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Recent conversations occurred at the Board of Education and Joint County Council meeting regarding school safety and schools that do not have safety vestibules. Additionally the Governor Thomas Johnson Booster Club Turf Field has been brought forward for discussion (backup 1).
In preparation for budget discussions in May, the board can review prioritization of projects for possible changes or adjustments to the Capital Improvement Plan (backup 2).
PRESENTER(S) & TITLE(S):
Paul A. Lebo, Chief Operating Officer
Michael Bunitsky, Board Member
SUBMITTED BY:
Dr. Theresa Alban, Superintendent of Schools
PURPOSE OF PRESENTATION:
The purpose of the presentation is to increase awareness in the community about the value of health, physical education and sport. Frederick County Public Schools (FCPS) requests that the Board of Education designate the week of May 1-7, 2018 as Sport and Physical Education Week. Furthermore, we are requesting approval of a proclamation which will be read in celebration of National Physical Education and Sport Week.
BACKGROUND/SUMMARY:
FCPS provides students in grades Pre K-12 with comprehensive health and physical education. Additional extracurricular opportunities for physical activity and nutrition are offered in schools. Likewise, opportunities for students in grades 9-12 are available to participate in interscholastic sports.
FCPS strives to develop a community of fit, skilled, and knowledgeable students who value an active lifestyle, embody the spirit of pure sportsmanship, practice positive character traits, and prepare students to pursue activity throughout life.
Members of the Board of Education and citizens of the community are invited to attend the following events:
Join FCPS in celebrating Family Fitness Weekend with the Frederick Keys at Nymeo Field at Harry Grove Stadium May 18-20.
41st Annual Hugh B. Nolan Elementary School Track and Field event at Oakdale High School on May 22, 2018 from 4:45 p.m. – 9:00 p.m.
41st Annual Hugh B. Nolan Middle School Track and Field event at Oakdale High School on May 23, 2018 from 4:45 p.m. – 9:00 p.m.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
James Hitchner, Curriculum Specialist for Elementary Health and Physical Education
Brian Griffith, Curriculum Specialist for Secondary Health and Physical Education
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION: To recognize Children’s Mental Health Awareness Week (May 6-12, 2018).
BACKGROUND/SUMMARY:
This is the tenth year of the Children’s Mental Health Matters Campaign. The campaign brings together more than 300 non-profits, schools, agencies and other partners with the goal of raising public awareness of children’s mental health needs and substance abuse. The Campaign also helps reduce the stigma of mental health issues, supports parents in knowing that they are not alone in caring for children with mental health needs, and connects families throughout Maryland with information and services to help their children. This statewide Campaign is co-sponsored by the Mental Health Association of Maryland and the Maryland Coalition of Families.
PROCESS STATEMENT: Mr. Jet Reid would like to promote the importance of Children’s Mental Health Awareness Week.
PRESENTER(S) & TITLE(S):
Mr. Jet Reid, Director of Student Services
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership PreK-12
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Staff recommends Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY: The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools Central Office at 191 South East Street from March 5 - 10, 2018.
PROCESS STATEMENT: FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To present the negotiated lease agreement between the the Board of Education of Frederick County (BOE) and the Boys & Girls Club for use of space in the Lincoln A building. Staff is requesting the BOE’s approval of the lease agreement.
BACKGROUND/SUMMARY: The BOE approved SUCCESS, Child Find and the Boys & Girls Club to occupy the Lincoln A building. At the direction of the BOE, staff has negotiated a lease with the Boys & Girls Club for the BOE’s consideration and approval (see backup 1).
PROCESS STATEMENT: Staff is seeking approval of the attached lease agreement.
PRESENTER(S) & TITLE(S):
Paul A. Lebo, Chief Operating Officer
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Approval of changes in secondary health education, grades 6, 7 and 8 curriculum.
BACKGROUND/SUMMARY: This information was presented at the August 23, 2017 Board meeting and was referred to the Curriculum and Instruction (C&I) Committee. The C&I Committee reviewed the curriculum at the October 11 and November 8, 2017 meetings. At the November 8 meeting, members requested feedback from the supervisor of Psychological Services, the School Health Council and the Family Life Advisory Committee. An update with the results of the discussions from these groups was brought to the committee at the March 14, 2018 C&I meeting. C&I committee members determined that this information be brought to the April 11, 2018 Board meeting to be reviewed/approved by the full Board.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Brian Griffith, Curriculum Specialist, Secondary Health and Physical Education
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION: Staff requests approval of the proposed Waverley Elementary School Feasibility Study (see backup 1) including recommendations for replacing Waverley Elementary School (ES) on site for a school capacity of either 725 students or 1019 students.
BACKGROUND/SUMMARY: Waverley ES, located at 201 Waverley Drive in Frederick City, was built in 1969. As of September 2017, the state rated capacity of the building was 416, but the school was serving 718 total students (670 equated) in pre-kindergarten through fifth grade. Waverley ES has sixteen portable classrooms and a portable restroom. It also uses two classrooms in the Rock Creek School (RCS) building to provide the needed additional capacity.
Waverley ES is a single-story 54,178 square foot building, which has had occasional systemic improvements and a small storage room addition in its 48 years of service. It is located on a 20-acre campus with the RCS, a school that provides individualized special education programs for students in the county with severe intellectual, physical, emotional, hearing, visual, and learning disabilities. A new building is in design for the RCS programs at the Walkersville Middle School campus, and, if funding remains on target, the old RCS building will be available in summer 2021 and could be used for the Waverley ES project. RCS is a 55,214 square foot, single-story building which has had no significant renovations or additions since its construction in 1972.
Meeting materials and community input can be found on the project’s web page at https://www.fcps.org/facilities/waverley-feasibility-study
PROCESS STATEMENT: The modernization and addition to Waverley ES was first included as a future project in the September 2005 BOE Approved Educational Facilities Master Plan and Capital Improvement Program, and has been in the approved plan each year. Funding for the current project was approved in June 2017. Consultant services were approved by the Board of Education of Frederick County in October 2017.
The feasibility study began in November 2017 and was completed in March 2018 with the assistance of the consultant Marks Thomas Moseley Architects, and a team of FCPS staff. The process included a building and site analysis and educational assessment that led to the development of several concept options.
In addition to the bi-weekly meetings, the feasibility study team engaged the Waverley ES parents, staff and administration through several meetings held at the school and updates posted on the project’s web page. Each team meeting was televised live on Channel 18 and streamed live on the FCPS web page. Archived recordings of the meetings were also available to watch on the project's web page, as well as short summary videos in English and Spanish. Comments and questions were welcomed by the team and could be submitted by email to Waverley.Study@fcps.org.
The feasibility study team considered recommendations for two potential building sizes. The current prototype school has a capacity of 725 students and has five classrooms at each grade level. The team also considered a building with seven classrooms at each grade level and expanded core spaces, which would result in a state rated capacity of 1,019 students.
The feasibility study team reviewed the potential opportunities and challenges of each option - renovation, renovation/addition to either the Waverley ES or RCS buildings, a renovation/addition that would combine the two buildings, or replacement on-site. The team recommends that Waverley ES be replaced on-site at a capacity of 725 or 1,019 students. A replacement school best satisfies the educational specifications, allows for the least disruption to the students’ education during the construction process, and provides a greater value for the costs expended.
PRESENTERS & TITLES:
Holly Nelson, Facilities Planner, Facilities Planning
Michael Blake, Marks Thomas Moseley Architects
Jennifer Lyon, Marks Thomas Moseley Architects
Ursula Fernandez del Castillo, Marks Thomas Moseley Architects
SUBMITTED BY: Paul Lebo, Chief Operating Officer
The 2018 Legislative Session adjourned at midnight on Monday, April 9, 2018. Over 3,100 bills were introduced.
In May, the Policy Committee will review any bills that need immediate attention, and the full Board will receive a legislative overview at a work session or during an evening meeting in the near future.
The Board supported the following bills
HB 366 Education – PARCC Testing – Children with Disabilities (Ben’s Rule) (not passed in committee)
http://mgaleg.maryland.gov/2018RS/bills/hb/hb0366F.pdf
Authorizing a parent or guardian of a child with a disability who is nonverbal to refuse to allow the child to participate in a Partnership for Assessment of Readiness for College and Careers (PARCC) assessment or its equivalent; requiring document in the Individualized Education Program.
HB 679 Public Schools – School Year – Completion Date (Passed)
http://mgaleg.maryland.gov/2018RS/bills/hb/hb0679E.pdf
Requiring a public school to complete the school year on or before the third Friday of June each year.
HB 1702 / SB 1147 Juveniles – Reportable Offenses (unfavorable reports in committee)
http://mgaleg.maryland.gov/2018RS/bills/hb/hb1702F.pdf
http://mgaleg.maryland.gov/2018RS/bills/sb/sb1147F.pdf
Requires that, for a student committed to the custody of the Department of Juvenile Services (DJS), the department shall notify the local superintendent and the school principal of the school in which the student has enrolled or to which the student has been transferred of the student’s arrest for a reportable offense and the disposition of the reportable offense. Converts from discretionary to mandatory the requirement that local superintendents must share, through transmittal of confidential files, if the disposition of the reportable offense was a conviction or an adjudication of delinquency or the criminal charge or delinquency petition is still pending.
The Board opposed the following bills:
SB 639 Education - Public School Personnel - Disciplinary Hearing Procedures - (Passed – Vetoed – Veto Overriden)
http://mgaleg.maryland.gov/2018RS/bills/sb/sb0639T.pdf
Transfers the board responsibility to discipline and/or discharge an employee to an external arbitrator.
HB 808 Education – Collective Bargaining for Noncertificated Employees – Supervisory Employees (Passed)
http://mgaleg.maryland.gov/2018RS/bills/hb/hb0808E.pdf
Removes provision that status as a “supervisory employee” is determined by negotiations between public school employers and employee organizations; alters definition of “supervisory employee” to include any individual who “responsibly directs the work of other employees.”
HB 811 / SB 819 Education – Collective Bargaining – Exclusive Representative’s Access to New Employee Processing (Passed)
http://mgaleg.maryland.gov/2018RS/bills/hb/hb0811T.pdf
http://mgaleg.maryland.gov/2018RS/bills/sb/sb0819T.pdf
Requires public school employees, within 30 days of hire or by the first pay period of the month after the date of hire, to provide a representative of an employee organization with name, position classification, home and work site addresses, telephone numbers, personal cell phone numbers, and work and personal email addresses, making access to this data a subject of bargaining. Effective July 1, 2018.
Other Updates
HB 1415 Kirwan Commission (passed)
http://mgaleg.maryland.gov/2018RS/bills/hb/hb1415E.pdf
This bill extends the deadline for the Commission on Innovation and Excellence in Education to complete its work by one year and establishes or alters several programs and mandates funding for them beginning in FY 2019. The bill includes:
(1) a comprehensive teacher recruitment and outreach program;
(2) the Maryland Early Literacy Initiative;
(3) the Learning in Extended Academic Programs (LEAP) grant program;
(4) the Public School Opportunities Enhancement Program (PSOEP);
(5) the Teaching Fellows for Maryland scholarship program;
(6) the Career and Technology Education (CTE) Innovation grant program;
Beginning in fiscal 2020, the Governor must annually appropriate to the Prekindergarten Expansion Fund an amount that is at least equal to all revenues received in prior fiscal year.
SB 1122 Lock Box Bill (passed)
http://mgaleg.maryland.gov/2018RS/bills/sb/sb1122T.pdf
This proposed constitutional amendment, if approved by the voters at the next general election, requires the Governor to provide supplemental State funding for public education through the use of commercial gaming revenues that are dedicated to public education in the State budget beginning in fiscal 2020. Supplemental funding must total $125.0 million in fiscal 2020, $250.0 million in fiscal 2021, and $375.0 million in fiscal 2022. In all subsequent years, 100% of the gaming revenues dedicated to public education must be used for supplemental funding. The bill repeals the constitutional provision specifying that capital projects at community colleges and public senior higher education institutions are among the purposes for which revenue from video lottery terminal (VLT) facilities is raised. Beginning in fiscal 2020, the Governor must identify in the annual State budget how the supplemental revenue is being used to supplement and not supplant spending on public schools. For more, read the detailed fiscal and policy note.
HB 1783 21st Century School Facilities Act (Passed – Vetoed – Veto Overriden)
http://mgaleg.maryland.gov/2018RS/bills/hb/hb1783T.pdf
Century School Facilities Commission and its Final Report. The Knott Commission bill includes the vast majority of the 36 recommendations in the Knott Commission’s final report, but also included components not directly tied to Commission recommendations. As amended late in the legislative process, but as discussed throughout the Knott Commission deliberations, the bill will now have all final decisions on 100% of state funding for school construction projects made by an expanded and restructured Interagency Commission on School Construction, rather than the Board of Public Works. The composition of the new IAC will be 2 members of the public appointed by the Speaker of the House; 2 members appointed by the President of the Senate; 2 members appointed by the Governor; the Secretaries of the State Departments of General Services and Planning; and the State Superintendent of Schools. The bill will no longer designate the Superintendent as chair of the IAC, but instead have the Speaker, President, and Governor select the chair.21stThis bill is closely aligned with the recommendations adopted by the Knott
School Safety and Security Funding and Legislation
The FY 2019 operating budget includes a medley of school safety funds, including $2.5 million in safety assessment grants to be administered by the Maryland Center for School Safety (and another $2.5 million for 13 new positions at the Center); $10 million in MSDE administered school safety grants; and an additional $10 million in grants to be administered by the IAC for safety related operating and capital projects. This totals $22.5 million in new school safety funding for local school systems; and is in addition to the $10 million in school safety improvement grants provided in the capital budget. The Safe to Learn Act calls for $10 million in mandated funding in FY 2010 and beyond for SROs and other local law enforcement strategies to provide adequate school coverage.
SB 1265 Maryland Safe to Learn Act of 2018
http://mgaleg.maryland.gov/2018RS/bills/sb/sb1265e.pdf
In the last week of session, the Senate Budget and Taxation Committee received a presentation from the Executive Director of the Department of Legislative Services and the Department’s lead policy analyst on a new, nearly 40-page long, comprehensive piece of legislation regarding school safety. The bill restructures the governance system for overseeing school safety policies and grants, calls for staffing guidelines for school resource officers and adequate law enforcement coverage at all schools, and calls for an expanded role for local school systems in coordinating mental health services for students.
Senate Bill 1265, a pre-existing piece legislation focusing on school facility upgrades, was completely amended by the Senate and delivered to the House early Saturday morning. The House Ways and Means Committee then adopted the bill with amendments, and by Saturday afternoon the full House began to take final action on the bill.
The bill is broad in scope, and is accompanied by State funding in FY 2019, and, briefly, covers includes the following:
School Safety Subcabinet and Advisory Board
Maryland Center on School Safety (MCSS)
School Safety Assessment Teams
School Safety Coordinators, Evaluations and Emergency Plans
School Resource Officers (SROs)
School Emergency Drills
School System Mental Health Coordinators, Services and Responsibilities