PURPOSE OF PRESENTATION: To update the Board of Education on the composting activities taking place at Urbana High School and it’s potential to be replicated in other buildings. Since January 2018 students under the direction of Elizabeth McCook collect all containers, weigh and tabulate data each day. The students have tabulated their data, researched landfills and created documentary they would like to share with the Board of Education.
BACKGROUND/SUMMARY: The Board members began their discussion on efficacy of composting in our schools at their September 27, 2017 Work session.
Items of discussion included:
The potential for composting was also discussed in a joint meeting of the Board of Education and the County Council on November 15, 2017.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Elizabeth McCook, Teacher, Urbana High School
Jim Smith, Instructional Assistant, Urbana High School
Urbana High School students:
Abbi Pettinati
John Dougherty
Caroline Coleman
Katerina Posten
Gabby Grosheim
Amy Phung
SUBMITTED BY:
Michael Bunitsky, Board Member
Ken Kerr, Board Member
Joy Schaefer, Board Member
PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 18MISC13, Fun Academics in the Summer Time (FAST)
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify and select community-based organizations to join Frederick County Public Schools in its application request to the Maryland State Department of Education (MSDE) for funding through the 21st Century Community Learning Center program. This new grant application to be submitted to MSDE will be for the continuation of the FAST programs at the following elementary schools: Hillcrest, Waverley, Lincoln, Monocacy, North Frederick and Monocacy Middle School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Doreen Bass, Grants Coordinator, School Administration and Leadership
Bid 18M14, Unit Price Contract for Fencing
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the repair, replacement, and new installation of chain link fencing, gates, and associated hardware.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Baltimore County Public Schools (BCPS).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of audio visual equipment used in both instructional and administrative areas. This is an open requirement contract with no guarantee of any purchase quantity or dollar amount.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tim Dean, Manager, Television Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of general physical education supplies and small equipment.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Jamie Hitchner, Curriculum Specialist for Elementary Physical Education and Health
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to contract with one certifiable non-profit organization to establish before, after school and summer child care programs at Butterfly Ridge and Sugarloaf Elementary schools during a three year contract term.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Mark Pritts, Instructional Director
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the removal and reconstruction of the parking and roadways at Brunswick High School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of radiators to be used in the repair of vehicles in the bus and white fleets.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Mark Maggitti, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Stephen P. Starmer C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 2-18.
BACKGROUND/SUMMARY: The FY18 Approved Operating Budget included an estimated fund balance for FCPS' three charter schools of $500,000. The charter schools fund balance available to use exceeded this estimate. In order to align the revenue portion of the budget, $13,078 must be transferred from unanticipated revenue to the charter schools fund balance.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #18-11.
BACKGROUND/SUMMARY: Budget Amendment #18-11 transfers balances from the following closed projects: Pool Improvements, Walkersville Middle Roof Top Units, Yellow Springs Elementary Boiler Replacement, Monocacy Middle Flooring Replacement, and Urbana Elementary Water Line Replacement to the Brunswick High Pavement Repair/Overlay project. Bids received for the Brunswick High Pavement Repair/Overlay project exceeded the total budget. A budget transfer is required to complete the project.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.
BACKGROUND/SUMMARY: Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending March 31, 2018.
This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance. The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects. Details concerning an individual project are available upon request. Please note projects solely funded by the State are excluded from this report.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: In accordance with Frederick County Public Schools Regulation 200-06, Change Orders to Construction Projects, staff is notifying the Board of Education of Frederick County about a proposed change order (PCO) which was approved for the Sugarloaf Elementary School (SUES) project due to the extension of the original contract from 13-months to 16-months. The PCO was approved by staff so construction could continue without undue delay.
BACKGROUND/SUMMARY: Please see the attached memorandum (see backup 1).
No additional funding for the project was required to approve this change order. Adequate funds exist in the project budget to support the request.
PRESENTER(S) & TITLE(S):
Roger Fritz, Director of Construction Management
Brad Ahalt, Project Manager
SUBMITTED BY: Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On February 28, 2018, the Policy Committee reviewed Policy 403 Student Discipline. The Policy Committee also reviewed Policy 412 Corporal Punishment, and it was recommended that Policy 412 be deleted and merged into Policy 403.
The Policy Committee reviewed relevant sections of law as posted in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AVZM5254F599
At its first reading on April 11, 2018, the Board reviewed recommended edits to Policy 403 and the proposed deletion of Policy 412. Following that discussion, additional edits specifically incorporating expectations for conflict resolution and problem solving were added to Policy 403 for the Board’s review. (backup1 and backup2)
FCPS Regulation 400-08 Discipline is attached as information regarding implementation of the policy. (backup3)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On March 28, 2018, the Policy Committee reviewed Policy 421 Student Education Records (updated title). The Policy Committee also reviewed Policy 406 Requests to Change a Child’s Name, and it was recommended that Policy 406 be deleted and merged into Policy 421.
The Policy Committee reviewed relevant sections of law as posted in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AWWPXY669F02
Recommended edits to Policy 421 and the proposed deletion of Policy 406 are presented for the Board’s review. (backup1 and backup2)
FCPS Regulation 400-20 Student Records is attached to provide context and information. (backup3)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Staff will share updates on the Kindergarten Readiness Assessment (KRA) administration and seek the Board’s direction on how to proceed with the 2018-2019 assessment administration. In addition, staff recommends that a census administration occur at any elementary school accessing Judy Center or Striving Readers grant funds.
BACKGROUND/SUMMARY: Local Boards of Education were given authority to decide how KRA is to be administered in each county. Last year, the Frederick County BOE decided that census administration (administered to all kindergarten students) would occur at three schools accessing Judy Center grant funds and the remaining schools would administer to a sample of students in each kindergarten classroom.
PROCESS STATEMENT: Staff brings this topic forward annually for evaluation and direction from the Board. Staff is seeking the Board's evaluation of the Kindergarten Readiness Assessment and their direction on how to proceed with the assessment administration for the 2018-2019 school year.
PRESENTER(S) & TITLE(S):
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9), the Board will meet in Closed Session at 3:15 pm. to consider matters related to negotiations with the Frederick Association of School Support Employees (FASSE), the Frederick County Teachers Association (FCTA), appointment of members to the Ethics Panel, personnel appointment, and to discuss personnel matters that affects one or more specific individuals related to discipline or performance.
PURPOSE OF PRESENTATION: To recognize and honor Pupil Personnel Workers (PPWs).
BACKGROUND/SUMMARY: Pupil Personnel Workers are certified professionals trained to assess student needs, serve as student advocates and facilitate and/or provide appropriate student services. PPWs recognize that behaviors such as absenteeism, disruption and disrespect, as well as dysfunction in the family can prevent students from achieving their academic potential. In addition, PPWs acknowledge and value the role families play in student success. They encourage family and school communication by promoting family involvement in the educational process. PPWs also work to ensure equitable and consistent implementation of student-related laws, regulations, school policies and procedures.
PROCESS STATEMENT: Mr. Jet Reid would like to introduce each PPW.
PRESENTER(S) & TITLE(S):
Mr. Jet Reid, Director of Student Services
Carolann Britton, Pupil Personnel Worker
Amanda Furajter, Pupil Personnel Worker
Cindy Glass, Pupil Personnel Worker
Brenda Harne-Herbert, Pupil Personnel Worker
Sharon Joseph, Pupil Personnel Worker
Heather Krystofiak, Pupil Personnel Worker
Duane McNairn, Pupil Personnel Worker
Tim Policastro, Pupil Personnel Worker
Michelle Wilms, Pupil Personnel Worker
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership PreK-12
Jet Reid, Director of Student Services
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9), the Board will meet in Closed Session at 3:15 pm. to consider matters related to negotiations with the Frederick Association of School Support Employees (FASSE), the Frederick County Teachers Association (FCTA), appointment of members to the Ethics Panel, personnel appointment, and to discuss personnel matters that affects one or more specific individuals related to discipline or performance.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY: Curriculum revisions and proposed new courses were presented to the Curriculum & Instruction Committee at the April 11, 2018 meeting. Staff recommends approval of the proposed new courses and curriculum revisions. Please see the attached linked documents.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Kevin S. Cuppett, Ed.D, Executive Director of Curriculum, Instruction and Innovation
05.09.18 C&I Curriculum Revisions
05.09.18 C&I Proposed New Courses
PURPOSE OF PRESENTATION: Staff will share updates on the Kindergarten Readiness Assessment (KRA) administration and seek the Board’s direction on how to proceed with the 2018-2019 assessment administration. In addition, staff recommends that a census administration occur at any elementary school accessing Judy Center or Striving Readers grant funds.
BACKGROUND/SUMMARY: Local Boards of Education were given authority to decide how KRA is to be administered in each county. Last year, the Frederick County BOE decided that census administration (administered to all kindergarten students) would occur at three schools accessing Judy Center grant funds and the remaining schools would administer to a sample of students in each kindergarten classroom.
PROCESS STATEMENT: Staff brings this topic forward annually for evaluation and direction from the Board. Staff is seeking the Board's evaluation of the Kindergarten Readiness Assessment and their direction on how to proceed with the assessment administration for the 2018-2019 school year.
PRESENTER(S) & TITLE(S):
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION: The Board of Education (BOE) will discuss the Fiscal Year 2019 Operating Budget.
BACKGROUND/SUMMARY: The BOE submitted a $606.1M requested budget to the County Executive on February 16, 2018. The request was $17.7M above the Maintenance of Effort (MOE) funding required of the County government. On April 12, 2018, the County Executive released her proposed budget which allocated $7.2M above MOE. The County Council is currently reviewing the County Executive’s proposed budget and is scheduled to approve the final County budget at its May 15, 2018 meeting.
Staff has updated the budget with the additional funding provided in the County Executive’s budget, as well as additional adjustments that have occurred since the BOE requested budget was submitted. The revised variance is now $3.4M above available funding. The attached working file details the changes in expenses and revenues.
The BOE is scheduled to discuss the FY19 Operating Budget at the May 9 and May 23 meetings. Actions will be taken at these meetings to balance the FY19 Operating Budget. Final approval of the FY19 Operating Budget is scheduled for the June 6, 2018 at a special BOE meeting beginning at 9:00 a.m.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer