1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.01 Bid Calendar Items
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PRESENTATION OF 4 BID CALENDAR ITEMS

 

PURPOSE OF PRESENTATIONStaff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.

 

 

Bid 18M15, Security Surveillance Equipment

 

BACKGROUND/SUMMARY: The intent of this solicitation is to establish an indefinite quantities contract with authorized resellers for the purchase of surveillance equipment and installation services.

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Purchasing Agent

Scott Blundell, Supervisor, Security and Emergency Management

 

 

RFP 18MISC14, Athletic Trainer Services

 

BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with a licensed athletic trainer service for school sports throughout Frederick County Public Schools.

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent

Kevin Kendro, Supervisor of Athletics and Extracurricular Activities

 

 

RFP 18MISC16, Dark/Lit Services

 

BACKGROUND/SUMMARY:   The intent of this solicitation is to qualify vendors to provide Dark Fiber services (Leased or IRU) or fully managed Wide Area Network (WAN) services (Lit Fiber services) to meet the increasing bandwidth requirements of Frederick County Public Schools (FCPS).  Frederick County Public Schools intends to seek E-Rate reimbursements for all E-Rate eligible products and services in this proposal.

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent

Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure

 

 

RFP 18MISC18, Stop Loss Insurance

 

BACKGROUND/SUMMARY:   The intent of this solicitation is to establish a contract to provide stop loss insurance (referred to as Excess Risk Insurance) to pay eligible medical claims that exceed a “cap” for current employees and retirees (under the age of 65).

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Penny Opalka, Senior Manager, Human Resources

 

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.02 BuyBoard Contract 519-16, Food Service Equipment, Supplies & Appliances
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Baltimore County, Maryland.

 

BACKGROUND/SUMMARY: This contract will be utilized by the Maintenance Department for the purchase of parts and supplies to repair equipment in Food and Nutrition services. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent

Curtis Orndorff, Building Maintenance Manager, Facilities Maintenance and Operations

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.03 State of Maryland Bid #001IT820667, Maryland Statewide 2018 Sedans Vehicle Types 1 - 4
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the State of Maryland

 

BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of new, or replacement vehicles, on an as needed basis, for the FCPS white fleet. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent

Mark Maggitti, Fleet Maintenance Manager, Transportation

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.04 State of Maryland Bid #001IT820664, Maryland Statewide 2018 Light Duty Trucks Vehicle Types 5 - 8
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the State of Maryland.

 

BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of new, or replacement vehicles, on an as needed basis, for the FCPS white fleet. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent

Mark Maggitti, Fleet Maintenance Manager, Transportation

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.05 State of Maryland Bid #001IT820669, Maryland Statewide 2018 Vans & SUV Vehicle Types 9 - 18
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the State of Maryland.

 

BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of new, or replacement vehicles, on an as needed basis, for the FCPS white fleet. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent

Mark Maggitti, Fleet Maintenance Manager, Transportation

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.06 Bid 18M11, Water Heaters and Thermostatic Water Mixing Valves
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of Bid 18M11, Water Heaters and Thermostatic Water Mixing Valves
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the purchase of water heaters and thermostatic water mixing valves.

 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Randy Connatser, Maintenance Project Manager, IV

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of Bid 18M11, Water Heaters and Thermostatic Water Mixing Valves

Motion by Ken Kerr, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano, April F Miller
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.07 Bid 18T8, Vehicle Parts and Supplies
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of Bid 18T8, Vehicle Parts and Supplies
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the purchase of vehicle parts and supplies

 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Mark Maggitti, Fleet Maintenance Manager, Transportation Department

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of Bid 18T8, Vehicle Parts and Supplies

Motion by Joy Schaefer, second by Ken Kerr.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Ken Kerr, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano, April F Miller
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.08 RFP 18MISC15, Tax-Exempt Lease Purchase for an Energy Performance Contract Project for Frederick County Public Schools
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of RFP 18MISC15, Tax-Exempt Lease Purchase for an Energy Performance Contract Project for Frederick County Public Schools
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract with a qualified financial institution to finance facility improvements on an energy performance contract with Johnson Controls, Inc. (JCI).

 

PRESENTER(S) & TITLE(S):

Stephen P. Starmer, C.P.M, CSBA, Purchasing Manager

Heather Clabaugh, Budget Officer

 

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of RFP 18MISC15, Tax-Exempt Lease Purchase for an Energy Performance Contract Project for Frederick County Public Schools

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Ken Kerr, Joy Schaefer, Brad W Young
Abstain: April F Miller
Not Present at Vote: Colleen E Cusimano
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.09 RFP 15A2, Architectural/Engineering Consultant Services (Renewal)
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal- RFP 15A2, Architectural/Engineering Consultant Services
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County

 

BACKGROUND/SUMMARY:  This recommendation is to renew the contracts with licensed consultants for architectural, structural, civil, electrical, mechanical, environmental, athletic facility design, geo-technical and other engineering services.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Planning and Construction Management

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of contract renewal- RFP 15A2, Architectural/Engineering Consultant Services

Motion by Michael G Bunitsky, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.10 School Construction Budget Amendment #18-12
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of School Construction Budget Amendment #18-12
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #18-12.

 

BACKGROUND/SUMMARY:  Budget amendment #18-12 recognizes additional state funding received for FY 2018 to create the Twin Ridge Elementary Underground Storage Tank Removal project.  These funds were awarded after July 1, 2018 through the State of Maryland Aging Schools Program (ASP).  No local funding is required to complete this project.

 

This project removes a 10,000-gallon underground fuel oil tank. Natural gas is available at the school as a fuel source. The underground fuel oil tank is not required. Removal of the tank eliminates maintenance and environmental issues.

 

PROCESS STATEMENT:  ASP is a program that provides funds to all school systems in the state to address repair and maintenance needs of school buildings. Of the $6.109 million allocated statewide in FY 2018, $182,622 was provided to Frederick County. Projects approved under this program do not require a local funding match. This project meets ASP program guidelines.     

 

PRESENTER(S) & TITLE(S):  

Dawn Worrell, Accountant

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of School Construction Budget Amendment #18-12

Motion by Joy Schaefer, second by Ken Kerr.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Abstain: Colleen E Cusimano
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.11 Current Expense Amendment 3-18
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of Current Expense Amendment 3-18
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

 

PURPOSE OF PRESENTATION:  Staff seeks approval of Current Expense Amendment 3-18.

 

BACKGROUND/SUMMARY:  When the FY18 budget was approved, Class 02 included a budget for in-school SATs.  These tests are administered to our students and should have been included in our Class 05 budget.  Class 05 does not have the funds to absorb this additional cost, thus necessitating the budget transfer from Class 02 to Class 05.

 

PRESENTER(S) & TITLE(S):

Heather Jo Clabaugh, Budget Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of Current Expense Amendment 3-18

Motion by Ken Kerr, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.12 Frederick Classical Charter School (FCCS) Annual Report - Continued Discussion
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information, Discussion, Report
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:

To continue the discussion from the Frederick Classical Charter School’s (FCCS) annual report held on March 14, 2018.

 

BACKGROUND/SUMMARY:

FCCS provided an annual report to the Board of Education of Frederick County on March 14, 2018. During the discussion phase of the report, the Board tabled the discussion and asked FCCS leadership to return at a later date for further discussion and to answer questions.

 

PROCESS STATEMENT:

Representatives from FCCS will be present to discuss the annual report and answer questions.

 

PRESENTER(S) & TITLE(S):

Nkechi Ileka-Adeoye – Acting President, Frederick Classical Charter School Board of Trustees

Allison Rizzo – Secretary, Frederick Classical Charter School Board of Trustees

LeRoy Hand – Acting Principal, Frederick Classical Charter School

Mark Pritts – Instructional Director for Elementary and Charter Schools

 

SUBMITTED BY:

Tracey Lucas, Executive Director of School Administration and Leadership

 

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.13 Urbana Area Redistricting Study
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff requests approval of the proposed scope of work for the upcoming Urbana area redistricting study.

 

BACKGROUND/SUMMARY:  The new Sugarloaf Elementary School (ES), located on Stone Barn Drive in Urbana, will be completed in the summer of 2018.  To facilitate the demolition and replacement of the existing Urbana ES, students and faculty will be relocated to the new Sugarloaf school building until the new Urbana Elementary School is completed.  Both Urbana Elementary and Sugarloaf Elementary schools will then open in fall 2020.  Nine hundred and thirty-nine new elementary seats will be added to the Urbana area when these two schools open.   

 

PROCESS STATEMENT:  A redistricting study is required to establish the attendance boundary and feeder pattern for the new Sugarloaf ES.  The study is expected to take 12 months to complete beginning in the summer of 2018.  Completion of the study in the summer of 2019 will allow time for the implementation of the approved redistricting recommendations. 

 

Maps showing current attendance boundaries and location of Sugarloaf ES can be found in backup 1.  Attendance areas to be included in this study are highlighted on the maps.  While the Urbana community will be the primary focus of the study, adjoining attendance areas are also included to allow for the greatest flexibility of adjusting attendance boundaries.   Urbana Middle and High school boundaries may also need to be adjusted to align with changes to the elementary attendance boundaries and to balance enrollments.

 

The scope of work, schedule and communication plan is included in backup 2.

 

PRESENTER(S) & TITLE(S):

Beth Pasierb, Supervisor of Facilities Planning

Paul Lebo, Chief Operating Officer

 

SUBMITTED BY

Paul A. Lebo, Chief Operating Officer

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.14 Adjournment
Meeting
May 23, 2018 - Board of Education Meeting
Type
Procedure
2. Closed Session [3:45 p.m]
Subject
2.01 Motion to Move into Closed Session
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action, Procedure
Recommended Action
Board approval to move into Closed Session.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), and (9), the Board will meet in Closed Session at 3:45 pm. in conference room 5A to consider matters related to negotiations with the Frederick County Administrative and Supervisory Association (FCASA), and the Frederick County Teachers Association (FCTA).  Reappointment of a member to the Ethics Panel, personnel appointments, and to discuss personnel matters that affects one or more specific individuals related to discipline or performance.

Motion & Voting
Board approval to move into Closed Session.

Motion by Michael G Bunitsky, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
2. Closed Session [3:45 p.m]
Subject
2.09 Adjournment
Meeting
May 23, 2018 - Board of Education Meeting
Type
Procedure
3. ADMINISTRATIVE FUNCTION [4:45 P.M.]
Subject
3.01 Adjournment
Meeting
May 23, 2018 - Board of Education Meeting
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.01 Call to Order
Meeting
May 23, 2018 - Board of Education Meeting
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.02 Pledge of Allegiance
Meeting
May 23, 2018 - Board of Education Meeting
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.03 Approval of the Agenda for the May 23, 2018 Regular Meeting
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of the Agenda for the May 23, 2018, Regular Meeting.
Motion & Voting
Board approval of the Agenda for the May 23, 2018, Regular Meeting.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.04 Approval of the May 9, 2018 Regular Meeting minutes
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the May 9, 2018 Regular Meeting minutes.
Minutes
View Minutes for May 9, 2018 - Board of Education Meeting
Motion & Voting
Board approval of the May 9, 2018 Regular Meeting minutes.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.05 Academic Tournament Recognition
Meeting
May 23, 2018 - Board of Education Meeting
Type
System Recognition, Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION: To recognize and celebrate the 37th annual High School Academic Tournament season, and to honor those whose contributions made it a success.

 

BACKGROUND/SUMMARY:  The team of students from Walkersville High School placed first at this year’s High School Academic Tournament Championship Finals on February 23, 2018. Finishing a close second were teams from Frederick High School and Urbana High School, both of whom tied for second place.

 

Walkersville High School Coaches:  Mr. John van Bloem (English) and Mr. Darrin Drum (Math).

 

Walkersville High Team Members: Will Anderson, Susanna Chen, Molly Draper, Abby Engle, Susan Foster, Peter Gillard, Joana Haizel-Cobbina, Deirdre Hall, Josh Held, Kathy Krantz, Emilia Lawler, Julia Mattis, Roshni Patel, Jonathan Rushbrook, Taylor Seabolt, Zeeshan Shaikh, Emily Sims, Ronak Chawla, Michael Flegel, Kevin Fletcher, Patrick Huber, Jacob Kudela, Shayna Maleson, Jarrod McWilliams, Ryan Puthumana, Liam Rousselle, Ben Tekin, Megan Bertolette, Ethan Coleman, Kobe Duncan, Wilson Kong, Chelsea Long, Erika Long, Audrey McClatchie, Hally O’Keefe, Milan Patel, Evan Pinetti, Lexi Shoemaker, Thomas Sniezek, Solomon Chen, Samantha Foster, Miranda Flores, Colin Gnassounou, Fiona Huff, Lucas Mari, Pruthav Patel, Matthew Sims.

Moderator of this year's tournament, Mr. Eric Reickel, Walkersville High School English teacher, will be recognized for his outstanding first-year performance as Master of Ceremonies.

 

In addition, we are proud to announce that this year’s “Chuck Thomas Award” goes to Ms. Kathy Campagnoli, principal of Frederick High School, for her contributions to the 2018 High School Academic Tournament.  Ms. Campagnoli welcomed the program with flexibility and a willingness to work with our county-wide academic talent which was fundamental in this year's success.

 

PRESENTER(S) & TITLE(S):

Mr. Nick Diaz, Coordinator, High School Academic Tournament

Ms. Kelly Misner, Assistant Coordinator and Webmaster

 

SUBMITTED BY:

Dr. Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation

 

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.06 Charles E. Tressler Award Recognition
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.

 

PURPOSE OF PRESENTATION: To recognize Ms. Rhonda Lambert as the recipient of the 2018 Charles E. Tressler Distinguished Teacher Award.

 

BACKGROUND/SUMMARY: Rhonda Lambert has been a science teacher at Monocacy Middle School for 14 years. She has received numerous awards and recognitions for her long service to her community and young people. This year, Ms. Lambert has received the prestigious Charles E. Tressler Award.

The late Samuel Eig of Gaithersburg, Maryland, established the Tressler Award to recognize Dr. Tressler, a Giles professor emeritus of early childhood education who taught at the college from 1964 to 1990. Dr. Tressler chaired Hood’s education department for 18 years and served on the school’s graduate school council for 12 years. The award goes to distinguished teachers who have made significant contributions to the teaching profession and who have served as role models and mentors within the profession. Hood College will formally present Ms. Lambert with her award during its graduate school reception.

PRESENTER(S) & TITLE(S):

SUBMITTED BY:

Michael Doerrer, Director of Communications, Community Engagement and Marketing

Mike Markoe, Ed.D., Deputy Superintendent

 

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.07 Battelle National Biodefense Institute, LLC (BNBI) Grant
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action, Information, Discussion
Recommended Action
Board approval of $50,000 grant from Battelle National Biodefense Institute, LLC.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  To seek Board of Education approval of a $50,000 grant from the Battelle National Biodefense Institute, LLC (BNBI) to support Science, Technology, Engineering and Mathematics (STEM) education and presentation of a check from BNBI.

 

BACKGROUND/SUMMARY

BNBI has been a proud partner with Frederick County Public Schools (FCPS) in STEM education since 2009.  It shares our vision and sense of priority for STEM education.  Since 2009, BNBI has donated $383,000 to FCPS that has helped to provide a firm foundation for our STEM programming and has greatly enhanced STEM opportunities for FCPS students both during and after school.  In addition to financial contributions, BNBI employees have generously volunteered their time to support FCPS STEM activities.  The interactions that our students have with workplace professionals are motivating and inspiring students and provide real-world relevance to their classroom studies.  

 

BNBI’s grant of $50,000 would be used to provide mini-grants to FCPS schools to fund school-based innovative STEM initiatives.  In anticipation of Board of Education approval, information about the BNBI mini-grant opportunity was shared with all FCPS schools in March.   A total of 28 proposals were submitted to the FCPS STEM Coordinator in April.  A joint FCPS-BNBI review team jointly scored the proposals.  Based on the merit of these applications, FCPS and BNBI jointly propose to fund the below mini-grants, pending Board of Education approval.

 

School

Title of Project

Amount Awarded

Myersville Elementary

Media Makerspace

$3,000

Orchard Grove Elementary

Building Classroom Makerspaces

$3,208

Orchard Grove Elementary

Enhancing the OGES STEAM Lab

$4,993

Middletown Elementary

Creation of an Outdoor Learning Environment at MES

$5,000

Frederick High

Frederick High's Maryland Science Olympiad Team

$3,200

Ballenger Creek Elementary

Leading with STEM

$5,000

Ballenger Creek Middle

Project Lead the Way

$4,641

Emmitsburg Elementary

Engaging Student Minds with STEM Morning Bins

$2,977

Linganore High

Quantitative Analysis of Wind Turbine Design

$1,993

Gov. Thomas Johnson High

Reaching for the Sky: Problem Solving with Drones

$4,802

Middletown Primary

STEM Bins for Kindergarten

$2,350

Butterfly Ridge Elementary

Garden Up!

$4,136

Brunswick Middle

Maker Lab

$4,700

 

Acceptance of this $50,000 grant from BNBI does not obligate FCPS to expend additional local resources. 

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S)

Erin Landsman, FCPS Teacher Specialist, STEM Education

J. Patrick Fitch, Ph.D.  President, Battelle National Biodefense Institute, LLC, Director, National Biodefense Analysis & Countermeasures Center

Brian Gaudet, Communications Director, Battelle National Biodefense Institute

Ian Gut, Principal Investigator Bacteriology, Battelle National Biodefense Institute

 

SUBMITTED BY

Kevin S. Cuppett, Ed.D., Executive Director, Curriculum, Instruction & Innovation

Michael Markoe, Ed.D., Deputy Superintendent

Motion & Voting
Board approval of $50,000 grant from Battelle National Biodefense Institute, LLC.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Colleen E Cusimano, second by April F Miller.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.08 Closed Session Announcement
Meeting
May 23, 2018 - Board of Education Meeting
Type
Procedure

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), and (9), the Board will meet in Closed Session at 3:45 pm. in conference room 5A to consider matters related to negotiations with the Frederick County Administrative and Supervisory Association (FCASA), and the Frederick County Teachers Association (FCTA).  Reappointment of a member to the Ethics Panel, personnel appointments, and to discuss personnel matters that affects one or more specific individuals related to discipline or performance.

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.09 Public Comment
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.

 

If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts.  On behalf of an organization you have up to 5 minutes.

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.10 Student Member Comments
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.11 Superintendent Comments
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information

 

 

 

 

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.12 Board Member Comments
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
5. Regular Meeting - Action Consent
Subject
5.01 Staffing Changes
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.

 

Motion & Voting
Board approval of action/consent items.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
5. Regular Meeting - Action Consent
Subject
5.02 Policy 403 Student Discipline and Policy 412 Corporal Punishment
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.

 

PURPOSE OF PRESENTATION:  

 

ACTION/CONSENT

 

PROCESS STATEMENT

 

On February 28, 2018, the Policy Committee reviewed Policy 403 Student Discipline. The Policy Committee also reviewed Policy 412 Corporal Punishment, and it was recommended that Policy 412 be deleted and merged into Policy 403.

 

The Policy Committee reviewed relevant sections of law as posted in the following BoardDocs link:

 

http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AVZM5254F599

 

At its first reading on April 11, 2018, the Board reviewed recommended edits to Policy 403 and the proposed deletion of Policy 412. Following that discussion, additional edits specifically incorporating expectations for conflict resolution and problem solving were added to Policy 403 for the Board’s review.

 

The Board discussed the edits at its second reading on May 9, 2018.  Policy 403 Student Discipline and Policy 412 Corporal Punishment are attached for the Board’s approval. (backup1 and backup2)

 

 

PRESENTER(S) & TITLE(S):

 

Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members

Jamie Cannon, Chief of Staff and Legal Counsel

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

Motion & Voting
Board approval of action/consent items.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
6. Board Items
Subject
6.01 Food & Nutrition Services Update and Fiscal Year 2019 Budget
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

 

PURPOSE OF PRESENTATION: Staff will update the Board on Food & Nutrition Services meal prices, budget, waste, and the charge policy.

 

BACKGROUND/SUMMARY: The proposed FY19 Food & Nutrition Services Operating Budget is $12,944,070. This proposed budget includes a $.30 increase for the price of a paid school lunch and a $.15 increase for the price of a paid school breakfast.

 

Staff will also discuss waste and the charge policy.

 

PRESENTER(S) & TITLE(S):

Robert Kelly, Senior Manager of Food & Nutrition Services

Jessica Sichert, Accountant

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

 

6. Board Items
Subject
6.02 Other Post Employment Benefits (OPEB) Master Trust
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action, Information, Discussion
Recommended Action
Board approval of OPEB attachments B - E.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Review of the Other Post Employment Benefits (OPEB) Master Trust.

 

BACKGROUND/SUMMARY:  On May 28, 2008, the Board of Education of Frederick County Maryland (the “Board”) established the Retiree Benefit Trust of Frederick County Public Schools (the “Trust”).  The intent of this Trust was to establish a reserve for future other post-employment benefits, excluding pensions for retirees and their dependents.  Prior to the establishment of the Trust and still current today, the Board pays for retiree benefits on a “pay-go” basis, meaning the expenses are paid through the operating budget.

 

The Trust allowed for the participation in an investment pool.  On June 24, 2008, a Master Trust was established which allowed the Frederick County Government and Frederick County Public Schools individual Trusts to be pooled for investment purposes only.  The Board agreed to this arrangement due to the County personnel’s prior expertise in investment management of a large Trust (the County’s Pension Fund) and the economy of scales obtained by joining the assets for investment purposes.  The intent was once the Trusts matured and FCPS personnel gained experience with the investment policies and procedures the Master Trust would be dissolved and each entity would manage their own Trust investments.  Informally the target was for the Trusts to reach $100 Million each.  As of December 31, 2017 the FCPS Trust exceeded this mark.

 

At the January 9, 2018 meeting of the joint investment committee, the investment consultant broached the subject of diverging on investment strategies for the two Trusts due to the differing funding ratios of each Trust.  In the consultant’s view for the County Trust, which is more highly funded, the investment strategy could be more aggressive whereas the Board’s Trust, which is not funded as high, should be more conservatively invested.  Also, the consultant stated the Trusts were now mature Trusts and could individually demand lower management fees due to the amount of the assets under management.  The members of the investment committee voted to begin the steps to dissolve the Master Trust and begin independently managing the investments of the two Trusts with a target date of July 1, 2018.

 

This Board item includes all of the various documents needed for approval for the Board to dissolve the Master Trust and update the other associated Trust documents.  These documents establish an Investment Committee of current and former FCPS employees who will oversee the investments of the Trust and insure that the Investment Policy, as established by the Board, is followed.

 

The documents included are:

 

Attachment A:  Letter from Frederick County Government Trustee

Attachment B:  Board Resolution

Attachment C:  FCPS Retiree Benefit Trust (updated)

Attachment D:  FCPS OPEB Investment Policy Statement (updated)

Attachment E:  FCPS Retiree Health Plan (updated)

 

Staff plans to continue with the vendors for Custodial Bank Services and Investment Consulting Services for the first year of transition of the Trust for consistency purposes.  Staff will review each of these services in Fiscal Year 2019 to see if it is in the best interest of FCPS to rebid/requote these services for future years.

 

Staff seeks approval for Attachments B - E.

 

 

PRESENTER(S) & TITLE(S):

Leslie Pellegrino, Chief Financial Officer

 

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of OPEB attachments A, B, D & E, and take attachment C to a future agenda - August meeting.

Motion by Joy Schaefer, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
6. Board Items
Subject
6.03 Fiscal Year 2019 Operating, Self-Insurance Fund and Capital Fund Budgets
Meeting
May 23, 2018 - Board of Education Meeting
Type
Action, Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

 

PURPOSE OF PRESENTATION:  The Board of Education (BOE) will discuss the Fiscal Year 2019 Operating, Self-Insurance Fund and Capital Fund Budgets.

 

BACKGROUND/SUMMARY:  Staff will provide preliminary budgets for the Self-Insurance and Capital funds.  These budgets are scheduled to be approved at the special BOE meeting on Wednesday, June 6 at 9:00 a.m.

 

At the May 16th special BOE meeting, the Board reduced the FY19 current budget variance from $3.3M to $584,649.  To date, the Board has approved the following changes:

 

Tonight, the Board is to consider additional changes to the operating budget.  Staff will be available to offer additional information and for questions.

 

The BOE is scheduled to discuss the FY19 Operating Budget at the May 23, 2018 meeting.  Actions will be taken at this meeting to balance the FY19 Operating Budget.  Final approval of the FY19 Operating Budget is scheduled for the June 6, 2018 at a special BOE meeting.

 

PRESENTER(S) & TITLE(S):

Leslie Pellegrino, Chief Financial Officer

Heather Jo Clabaugh, Budget Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

 

Motion & Voting
Accept staff recommendation to cut $300,000 of the management positions.

Motion by Ken Kerr, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Michael G Bunitsky
Moved to reduce the $500,000 structured literacy funding to $250,000.

Motion by April F Miller, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Nay: Colleen E Cusimano
Moved to reinstate the Learning for Life program expansion $297,672.

Motion by Brad W Young, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Moved to remove $200,000 from the salary resource pool.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Ken Kerr, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Moved to remove $18,500 of Board of Education member travel funds.
Will Anderson, Student Member of the Board, did not support the motion.

Motion by Elizabeth Barrett, second by Colleen E Cusimano.
Final Resolution: Motion Fails
Yea: Elizabeth Barrett, Colleen E Cusimano
Nay: Michael G Bunitsky, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Moved to cut two (2) of the five (5) custodial positions as identified by staff.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Ken Kerr, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, Joy Schaefer, Brad W Young
Nay: Elizabeth Barrett, April F Miller
Moved to close the remaining gap, and cut approximately $40,000 with the delayed hire of the cyber security position.
The motion was amended and accepted by the second, to re-examine fringes, and if funding is found, and have a candidate, to move that back up for funding.
Will Anderson, Student Member of the Board, supported the motion.

Motion by Colleen E Cusimano, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Colleen E Cusimano, Ken Kerr, April F Miller, Joy Schaefer, Brad W Young
Nay: Elizabeth Barrett
7. Setting of Next Meeting Agenda
Subject
7.01 Setting Agenda for the June 13, 2018 Board of Education Meeting
Meeting
May 23, 2018 - Board of Education Meeting
Type
Procedure
8. Committee Reports and Legislative Updates
Subject
8.01 Legislative Updates
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information, Discussion
8. Committee Reports and Legislative Updates
Subject
8.02 Policy Committee Report
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
8. Committee Reports and Legislative Updates
Subject
8.03 Committee Reports
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
9. Informational Items
Subject
9.01 Quarterly Agenda for Board Meetings
Meeting
May 23, 2018 - Board of Education Meeting
Type
Information
10. Adjournment
Subject
10.01 Adjournment
Meeting
May 23, 2018 - Board of Education Meeting
Type
Procedure