PURPOSE OF PRESENTATION: Recognition of two financial reporting awards – Certificate of Achievement from Government Finance Officers Association (GFOA) and Certificate of Excellence from Association of School Business Officials’ (ASBO).
BACKGROUND/SUMMARY: Frederick County Public Schools’ Fiscal Services has earned recognition for two awards for outstanding financial reporting.
The first award is the GFOA Certificate of Achievement for Excellence in Financial Reporting for the school system’s Comprehensive Annual Financial Report for fiscal year 2017. This is the highest form of recognition in governmental accounting and financial reporting. Its attainment represents a significant accomplishment by a government and its management according to the GFOA, a major professional association serving over 19,000 governance finance professionals.
The second award is the ASBO Certificate of Excellence in Financial Reporting, also for the school system’s Comprehensive Annual Financial Report (CAFR) for the fiscal year ending 2017. The award is for CAFRs that have met or exceeded the program’s high standards for financial reporting and accountability.
The Certificate of Excellence confirms the school systems Financial Reporting and Accounting Department’s continued commitment to financial accountability and transparency. The Board would like to express its appreciation and recognize the Financial Reporting Department for all their efforts each year in preparing the Comprehensive Annual Financial Report.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP18A2, Architectural Design Services for Waverley Elementary School - Replacement Project
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for architectural design services for the replacement of Waverley Elementary School, currently located at 201 Waverley Drive, Frederick, MD 21702.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Holly Nelson, Facilities Planner, Planning and Construction Management
RFP 18MISC19, FCPS Wellness & Fitness Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for Wellness & Fitness Services for all schools and office locations.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Phoebe Barreto, Benefits & Wellness Coordinator
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to qualify non-profit mental health service providers for the delivery of mental health services to students.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Jet Reid, Director Student Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract with one company for the guaranteed supply and delivery of bulk diesel fuel and unleaded gas on a daily index-based contract basis.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for providing stop loss insurance for current employees and retirees (under the age of 65) of Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Penny Opalka, Senior Manager, Human Resources
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of type II (24 passenger) school buses.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Mark Maggitti, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for on-site and off-site repairs and tuning services for various categories of school owned musical instruments.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Susan Thomas, Curriculum Specialist for Elementary Visual Performing Arts
Randy Rumpf, Curriculum Specialist for Secondary Visual Performing Arts
SUBMITTED BY:
Stephen P. Starmer C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 4-18.
BACKGROUND/SUMMARY: Transportation salary costs to meet the needs of special education students are exceeding the budget of Fiscal Year 2018. Staff is seeking approval to move $200,000 of utility savings to cover the transportation expenses.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff will share information on the Striving Readers Comprehensive Literacy Grant award. Frederick County Public Schools will seek the Board’s acceptance of the grant.
BACKGROUND/SUMMARY: The Striving Readers Comprehensive Literacy Grant is to increase student achievement in literacy. Through the use of local needs assessments and evidence-based strategies, the grant will advance literacy for all children from birth through grade 12 and align literacy plans in Local Education Agencies (LEA’s) across the state.
The focus of this grant aligns with Maryland’s State Comprehensive Literacy Plan, Maryland’s Keys to Comprehensive Literacy. The MSDE has collaborated with a stakeholder group who has assisted in the development of Maryland’s Keys to Comprehensive Literacy and continues to provide guidance in other areas of the implementation of the grant. Representation in the stakeholder group includes LEA central office literacy supervisors; early childhood providers; pre-school educators; professors from institutes of higher education; content teachers; literacy experts; educators representing English Learners, Gifted and Talented; Special Education; and staff from public libraries.
Maryland’s Keys to Comprehensive Literacy outlines five key components to improving literacy from birth to grade 12:
Key 1: Instructional Leadership
Key 2: Strategic Professional Learning
Key 3: Continuity of Standards-Based Instruction
Key 4: Comprehensive System of Assessments
Key 5: Tiered Instruction and Interventions
The grant required local school systems to target their activities and materials to support students receiving English language services, free and reduced meals and special education services in both the core curriculum and in intervention services.
The grant application required activities be proportionally funded in four areas: birth to age five (15%), elementary (40%), middle (20%), and high school (20%). The grant also permitted 5% of the allocation be used for administrative costs.
PROCESS STATEMENT: The grant application was prepared collaboratively across the Curriculum, Instruction and Innovation (CII), System Accountability & School Improvement (SASI), Accelerating Achievement & Equity (AAE) and School Administration & Leadership (SAL) departments using information from a local needs assessment and local achievement data.
PRESENTER(S) & TITLE(S):
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
This presentation will provide information on a partnership between the FCPS Department of Special Education and Psychological Services and Sheppard Pratt Health Systems, Inc. (SPHS) to establish a Public-Private Partnership to provide non-public special education services to students with disabilities within Frederick County.
BACKGROUND/SUMMARY:
The Department of Special Education and Psychological Services intend to partner with Sheppard Pratt Health Systems, Inc. (SPHS), to serve elementary students with disabilities who would otherwise be served in a non-public school outside of FCPS. Currently, FCPS sends many students with Autism and/or an Emotional Disability (over 80%) to non-public placements, many whom are diploma-bound. A partnership with SPHS would allow FCPS to serve a growing student population with these disabilities, thereby reducing the need to send these students to out-of-district placements in non-public programs. Establishing a partnership would also significantly decrease long bus rides for selected students, since they will be served within a comprehensive FCPS setting. In order to be admitted into this program, students would be referred for an alternative placement through the established County Individualized Education Plan (CIEP) processes. In determining students’ needs through the CIEP Process, this partnership program will be an option for consideration on the continuum of placement for students.
Students accessing special education services through this partnership would benefit from expert staff who are trained to work with this population of students. Students will also have opportunities to be in inclusive environments with their typical peers, access the same curriculum as all other students, and participate in other school-based activities. These students will also benefit from access to mental health and other related service providers to meet their communication and social, emotional, and behavioral needs. Staff will benefit by having students in the program remain within the FCPS school district, as opposed to being educated outside of the school system, thereby giving FCPS greater control over students’ educational outcomes. The intention will be to eventually phase out the support of SPHS and have FCPS staff assume full responsibilities for this program.
PROCESS STATEMENT:
During this presentation, staff will share information on the intended partnership between the Special Education and Psychological Services Department and Sheppard Pratt Health Systems, Inc. Staff will also be available for questions after the presentation.
PRESENTER(S) & TITLE(S):
Dr. Keith Harris, Executive Director of Accelerating Achievement & Equity
Michelle Concepcion, Director of Special Education
Carol Breeze, Director of Special Education
SUBMITTED BY:
Dr. Keith Harris, Executive Director of Accelerating Achievement & Equity
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On May 23, 2018, the Policy Committee reviewed changes to Policy 205 Fiscal Procedures.
On June 13, 2018, recommended edits to Policy 205 were presented for the Board of Education’s review and discussion. Following the Board's discussion, additional edits to Policy 205 have been incorporated. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr, and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On May 23, 2018, the Policy Committee reviewed changes to Policy 405 Graduation Requirements due to HB 193 from the 2018 legislative session.
This is the BoardDocs link to the May 23, 2018 Policy Committee item: http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AXVR4L6B91F5
Recommended edits to Policy 405 are presented for the Board of Education’s review and discussion. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr, and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Tracey Lucas, Executive Director of School Administration and Leadership
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FOURTH READING
PROCESS STATEMENT:
On August 23, 2017 and January 24, 2018, the Policy Committee reviewed changes to Policy 439 Dress Code for Students. At the Policy Committee’s request, Jamie Cannon, Chief of Staff and Legal Counsel, solicited feedback from the Frederick County Association of Student Councils Executive Board and the Principals Advisory Council.
On March 14, 2018 and March 28 2018, the Board of Education (Board) reviewed recommended edits to Policy 439. The Board requested a survey from a representative sample of principals and teachers on the student dress code policy changes. Those survey results were sent to the Board on June 5, 2018 for review.
Following the Board’s third reading on June 13, 2018, additional revisions were incorporated into Policy 439.
Today Policy 439 is presented for the Board’s fourth reading with the most recent edits highlighted. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On May 23, 2018, the Policy Committee reviewed changes to Policy 505 Health Education due to HB 427 from the 2018 legislative session.
This is the BoardDocs link to the May 23, 2018 Policy Committee item: http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AXVR4L6B91F5
Recommended edits to Policy 505 are presented for the Board of Education’s review and discussion. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr, and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To review current status and lessons learned from the Maryland Youth Apprenticeship pilot program to be shared with Secretary Kelly Schulz, Department of Labor, Licensing and Regulation and the Frederick County Board of Education.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) was one of two counties in Maryland that piloted the Maryland Youth Apprenticeship “Earn and Learn” program. Throughout the two-year pilot, FCPS worked closely with the Maryland Department of Labor, Licensing and Regulation (DLLR), the Maryland State Department of Education (MSDE), the Frederick Chamber of Commerce and community educational and area employers to implement a local youth apprenticeship program. FCPS staff collaborated with DLLR and MSDE to create and refine application documentation, program processes and the program implementation guide to ensure successful replication throughout the state of Maryland.
PRESENTER(S) & TITLE(S):
Kelly M. Schulz, Secretary of Labor, Licensing and Regulation
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1) and (14), the Board will meet in Closed Session at 4:00 pm. in conference room 5A to consider matters related to terms of employment and a property proposal process.
PURPOSE OF PRESENTATION: To recognize the Frederick County Public Schools (FCPS) recipient of the 2017 Nicole “Nikki” Hines award.
BACKGROUND/SUMMARY: This annual award program recognizes a parent advocate whose unbridled enthusiasm, endless compassion and unwavering commitment to student success symbolized the heart and soul of parent involvement. The recipient of this award is selected based on his or her extraordinary efforts to make a positive impact on their community through volunteering in their neighborhoods, faith communities, schools, or social service agencies. Ms. Tiffany Green, FCPS volunteer, PTA volunteer, school-based Family Involvement member, and FITT member at North Frederick Elementary, was selected by The 43rd Annual Family Involvement Conference committee as the recipient of this year’s award.
PROCESS STATEMENT: Ms. Green was selected to receive this award because of her positive impact on FCPS students and the community at large. Ms. Green has been an FCPS volunteer, PTA volunteer, school-based Family Involvement member and a Family Involvement Title I Team (FITT) member. Ms. Green has led fifth grade girl self-esteem empowerment groups while volunteering at North Frederick Elementary. She has hosted numerous Parent Cafés in the community and has helped place HIV and AIDS clients in permitted housing. Ms. Green describes herself as a “Volunteer Community Liaison.”
The 43rd Annual Family Involvement Conference Committee presented Ms. Green the award on October 15 at their annual conference in Harrisburg, PA.
PRESENTER(S) & TITLE(S):
Board of Education (BOE) President Brad Young will recognize Donna Quatman-Wilder, FCPS Family and Community Involvement Teacher Specialist, who will provide a brief overview of the award program.
Donna Quatman-Wilder will introduce Ms. Green and provide a few comments about the work for which she earned the award.
Mr. Young will present Ms. Green with a BOE pin and then invite her to make comments.
SUBMITTED BY: Tracey Lucas, Executive Director of School Administration & Leadership
PURPOSE OF PRESENTATION: To recap the 2018 Frederick County Public Schools (FCPS) graduation and provide information about scholarships acquired in 2018.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) is proud to highlight our 2018 graduations that took place May 29 through June 1, 2018.
Michael Doerrer will introduce a video highlighting some of our graduates of 2018, and share information about scholarships obtained by the graduating class.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S): Michael Doerrer, Director of Communications, Community Engagement & Marketing
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1) and (14), the Board will meet in Closed Session at 4:00 pm. in conference room 5A to consider matters related to terms of employment and a property proposal process.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Board approval of the Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The July - September 2018 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On March 28, 2018, the Policy Committee reviewed Policy 421 Student Education Records (updated title). The Policy Committee also reviewed Policy 406 Requests to Change a Child’s Name, and it was recommended that Policy 406 be deleted and merged into Policy 421.
The Policy Committee reviewed relevant sections of law as posted in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AWWPXY669F02
At its first reading on May 9, 2018, the Board of Education (Board) discussed recommended edits to Policy 421 and the proposed deletion of Policy 406.
The Board discussed the changes at its second reading on June 13, 2018.
Policy 421 and Policy 406 are attached for the Board’s approval. (backup1 and backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Staff will share information on the Striving Readers Comprehensive Literacy Grant award. Frederick County Public Schools will seek the Board’s acceptance of the grant.
BACKGROUND/SUMMARY: The Striving Readers Comprehensive Literacy Grant is to increase student achievement in literacy. Through the use of local needs assessments and evidence-based strategies, the grant will advance literacy for all children from birth through grade 12 and align literacy plans in Local Education Agencies (LEA’s) across the state.
The focus of this grant aligns with Maryland’s State Comprehensive Literacy Plan, Maryland’s Keys to Comprehensive Literacy. The MSDE has collaborated with a stakeholder group who has assisted in the development of Maryland’s Keys to Comprehensive Literacy and continues to provide guidance in other areas of the implementation of the grant. Representation in the stakeholder group includes LEA central office literacy supervisors; early childhood providers; pre-school educators; professors from institutes of higher education; content teachers; literacy experts; educators representing English Learners, Gifted and Talented; Special Education; and staff from public libraries.
Maryland’s Keys to Comprehensive Literacy outlines five key components to improving literacy from birth to grade 12:
Key 1: Instructional Leadership
Key 2: Strategic Professional Learning
Key 3: Continuity of Standards-Based Instruction
Key 4: Comprehensive System of Assessments
Key 5: Tiered Instruction and Interventions
The grant required local school systems to target their activities and materials to support students receiving English language services, free and reduced meals and special education services in both the core curriculum and in intervention services.
The grant application required activities be proportionally funded in four areas: birth to age five (15%), elementary (40%), middle (20%), and high school (20%). The grant also permitted 5% of the allocation be used for administrative costs.
PROCESS STATEMENT: The grant application was prepared collaboratively across the Curriculum, Instruction and Innovation (CII), System Accountability & School Improvement (SASI), Accelerating Achievement & Equity (AAE) and School Administration & Leadership (SAL) departments using information from a local needs assessment and local achievement data.
PRESENTER(S) & TITLE(S):
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
The current Negotiated Agreement between the Frederick County Administrative and Supervisory Association (FCASA) and the Board of Education of Frederick County (Board) is in effect through June 30, 2022. Salary and insurance, as well as one item at the discretion of either party, were open for negotiations.
BACKGROUND/SUMMARY:
The negotiating teams for the Board and FCASA have reached tentative agreement for the 2018-2019 school year. FCASA conducted a ratification vote of its members and received a majority vote for approving ratification.
Per the recommendations of the Insurance Council, there will be no increase in insurance premiums for the 2018-19 school year. In addition, all co-pays and plan design features remain the same except for these two enhancements:
The following represents a change in language. Other minor editorial changes are also provided to Article XII, Article XV and Article XVI as identified in the attached document. (backup1)
ARTICLE VIII LEAVE BENEFITS
Section 8.1 – Annual Leave
E. Effective July 1, 2018, employees with at least three (3) years of experience as a full-time, twelve-month A&S employee with Frederick County Public Schools shall be given the opportunity to cash in up to eight (8) days of annual leave per year at the per diem rate (annual salary divided by number of work days) of pay. Online requests must be received on or before November 1 for November 30 disbursement or on or before April 1 for April 30.
NOTE: This change modifies current language which provided this benefit for individuals with at least five (5) years of experience.
Staff is recommending action by the Board for ratification and execution of the attached Negotiated Agreement. (backup2)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel - Chief Negotiator, Board of Education
Daniel Besseck, Jr. – Chief Negotiator, FCASA
Felacita King – President, FCASA
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel - Chief Negotiator for the Board of Education
PURPOSE OF PRESENTATION:
The Design Development (DD) documents for the new Urbana Elementary School (UES) Replacement Project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The DD submission presentation is attached (Backup 1) showing the site plan, building orientation, floor plans and proposed building elevations for the new school. The DD drawings are the second phase of the three-phase design process.
BACKGROUND/SUMMARY:
A new elementary school housing grades Pre-K through 5th grade is being designed and constructed to replace the existing UES. The location is on the same 19 acre site located at 3554 Urbana Pike, Frederick, MD 21704.
The project received BOE approval of the Feasibility Study in November 2014 and planning approval from the State in December 2014. Funding for design (architect and construction manager selections) was received in FY18 (July 1, 2017). The educational specifications and architect selection were approved by the BOE on August 9, 2017. The Schematic Design was approved by the BOE on February 28, 2018 and the State PSCP on May 10, 2018. The project architect is Grimm & Parker Architects and the construction manager is Oak Contracting, LLC.
The new UES replacement design will be the fourth version of the current FCPS elementary school prototype design with modifications to adapt to the site. The school will have a state rated capacity of 725 students, is comprised of approximately 98,000 gross square feet, and will not include a Parks and Recreation Center. The new UES replacement will be an energy efficient building that meets, at a minimum, USGBC LEED Silver certification requirements, current local building codes, and the educational program specifications. The design is performed in accordance with the State of Maryland IAC and DGS requirements.
The design includes the latest technology and security features including wall-to-wall wireless communication. During the review of our prototype design, several design modifications and improvements have been incorporated. The enhancements include, the relocation of the stage within the cafeteria to provide more seating and better views, maker space labs in lieu of hardwired computer labs, a full size gymnasium, and updated secure entry access into the building. The Mechanical HVAC system has been revised to a hybrid mechanical HVAC which combines both a geothermal HVAC system and a VRF HVAC System.
The project team has developed the bid calendar, and the project will be bid in two (2) stages.
The project team has developed the preliminary 24-month construction schedule.
The substantial completion date for construction is June 30, 2020, and the new UES will open for school in September 2020. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
Staff requests the BOE’s approval of the design development documents. Once approved, the documents will be submitted to the State IAC for their review and approval.
PRESENTER(S) & TITLE(S):
Kristy Price and Don Porter – Grimm and Parker Architects
Bradley W. Ahalt, FCPS Construction Management Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: On June 13, 2018, staff presented the 2018 Draft Superintendent’s Recommended Educational Facilities Master Plan (EFMP) to the Board of Education of Frederick County (BOE). Staff returns to request approval of the EFMP.
BACKGROUND/SUMMARY: Each year, the Board of Education of Frederick County (BOE) reviews and updates the ten-year EFMP for the Frederick County Public Schools. This plan serves a number of purposes, some of which include the following:
PROCESS STATEMENT: The Draft Superintendent’s Recommended EFMP was presented to the BOE for information and discussion on June 13, 2018. The approved EFMP is the basis for capital funding requests submitted to the state and county in early October 2018. Electronic copies of the plan can be found at https://www.fcps.org/facilities/educational-facilities-master-plan
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
Holly Nelson, Facilities Planner
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: To inform the Board of Education (BOE) and Frederick County citizens of the progress the School Health Council (SHC) has made with its role and function within the school system and its partnership with the Frederick County Health Department (FCHD).
BACKGROUND/SUMMARY: The Frederick County School Health Council is currently comprised of members from various Frederick agencies and health-interest groups. The council meets quarterly to discuss current health issues and use the expertise of the membership to make recommendations for local school policy and local health department initiatives.
Over the course of the past year, the SHC has convened to work on the following initiatives:
Developed resources to support the school system’s progress toward the achievement of FCPS Aspirational Goal 5.
Analyzed report data from MSDE and Dr. Erin Hager, University of Maryland, who presented Maryland School Wellness Policies and Practices Project – Frederick County report.
Met with FCPS Webmaster and Communications Department staff to seek visibility and enhance the SHC’s capacity for assisting the school system with communication efforts related to wellness and comprehensive school health.
Revised FCPS Wellness Regulation 400-82, in accordance with the findings of the Maryland School Wellness Policies and Practices Project.
PROCESS STATEMENT: In accordance with Maryland COMAR 13A.05.05.13, the local school superintendent and the local health officer shall jointly require the development of a local school health council with assistance by the Maryland State School Health Council. The local school superintendent and the local health officer shall be jointly responsible for the implementation of regulations. The SHC shall provide the local school superintendent and the local health officer with at least one report annually on the activities of the council.
PRESENTER(S) & TITLE(S):
Brian Griffith, Curriculum Specialist, Secondary Health and Physical Education
Beth Herndon, Wellness Chair, Frederick County PTA
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation