PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Intergovernmental Purchasing Alliance (NIPA).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of fasteners, and other materials required to maintain the FCPS buses and white fleet.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Fairfax County Government.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for retirement plan consulting and compliance and administration services for FCPS’s voluntary retirement programs under Sections 403(b) and/or 457(b) of the Internal Revenue Code (“403(b)/457(b)”).
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Penny Opalka, Senior Manager, Employee Benefits
Amanda Baugher, Accounting Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the inspection, testing and maintenance of elevators and lift equipment in Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Randall Connatser, Project Manager IV, Maintenance and Operations Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish an indefinite quantities contract for the purchase of surveillance equipment and incidentals.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Scott Blundell, Supervisor, Security and Emergency Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to qualify multiple licensed nursing agencies to provide private duty nursing services for the care of medically fragile students during the school day.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Jenifer Waters, Health Service Specialist
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to qualify multiple staffing agencies to provide Frederick County Public Schools certified speech language pathologists, school psychologists, and school therapists on an as-needed basis.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Celia O’Fallon, Supervisor of Speech/Language Services & Child Find
Ann Hammond, Supervisor of Psychological Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for retread tire services to be used by the Transportation Department.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #19-01.
BACKGROUND/SUMMARY: Budget amendment #19-01 recognizes the transfer of funds from the FCPS operating fund (Erate project) to the FCPS capital project fund for the IT Equipment Replacement project. FCPS received $600,000 of capital funding from the County for the project in FY19. The total cost of this first phase of the project is $900,000. The additional funding being recognized in the amount of $300,000 was budgeted as a transfer to the capital project fund in preparation for the IT Equipment Replacement project. This project will upgrade the access and distribution infrastructure at all school and central office locations. This project qualifies for Erate reimbursement of which we anticipate recovering approximately $450,000 for use in future phases of this project.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff requests review and consideration of a request by the Student Homelessness Initiative Partnership (SHIP) to waive the facility fee associated with an overnight event at the Tuscarora High School (THS) Stadium on Saturday, October 13, 2018 from 12:00 noon until Sunday, October 14, 2018 at 10:00 am.
BACKGROUND/SUMMARY: For many years, SHIP has worked closely with FCPS to provide urgent services and essential resources to hundreds of FCPS students who experience homelessness. SHIP is hosting a fundraiser and awareness building event for the issue of homeless youth by piloting a program similar to Reggie’s SleepOut events in Iowa.
SHIP has been working with the Frederick Keys to host the event, but their stadium is unavailable in fall of 2018, so they are requesting to use a high school stadium. SHIP’s intention is to hold future events at the Frederick Key’s Nymeo Field at Harry Grove Stadium.
In accordance with Regulation 100-01, a use of facilities request form as been submitted and approved. Since this is an overnight request, it has been reviewed and approved by the FCPS High School Instructional Director in consultation with the Supervisor of Athletics and Extracurricular Activities and the Supervisor of Security & Emergency Management. It was also determined that the appropriate location to hold the event is in the stadium at THS. SHIP estimates that approximately 500 people may participate.
SHIP has requested a waiver of the use of facility fee ($1,650) associated with the event. Below is a breakdown of the total estimated use of facility costs to SHIP:
|
Description |
Cost |
|
Stadium - $75/hour x 22 hours |
$1,650 |
|
Custodian Support (2 custodians x $25/hour x 22 hours) |
$1,100 |
|
Estimated Cost |
$2,750 |
Board Policy 203.3 requires approval of the BOE because the group is seeking a waiver to the facility charges for use of FCPS building and grounds. The BOE has previously supported other overnight events and fee waivers for groups such as Impact Frederick and Rebuilding Together.
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
Kevin Kendro, Supervisor, Athletics & Extracurricular Activities
Ed Hinde, Executive Director – SHIP of Frederick County
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff seeks acceptance of a future middle school site from the City of Frederick.
BACKGROUND/SUMMARY: The proposed 29.67 acre site is shown as sections A and E of the former Sanner Farm on Attachment A (see backup 1). The City of Frederick purchased the Sanner Farm to acquire the necessary right-of-way to complete Christophers Crossing. Sections A and E will be located on the north side of Christophers Crossing.
The site slopes down from the adjoining elementary school site. Little Tuscarora Creek is located on the northern edge of the site while a smaller intermittent stream flows through the southeast corner of the property. There are approximately 10 acres of woodlands, 9 acres of floodplain and 21 developable acres.
The site is located in the current Monocacy Middle School (MS) attendance area and is adjacent to West Frederick and Governor Thomas Johnson MS attendance areas on Attachment B (see backup 1). Monocacy MS is anticipated to be at 119% of state rated capacity (SRC) in September 2018. It is projected to remain above capacity through the next ten years. West Frederick MS was at 93% SRC during the 2017-18 school year and is expected to remain between 90 and 100% SRC throughout the next ten years.
PROCESS STATEMENT: The City of Frederick has offered to transfer 29.67 acres of the Sanner Farm property to the Board of Education of Frederick County for a future middle school site. Staff evaluated the site, in conjunction with the adjoining 16.5 acres acquired from the Tuscarora Creek PND, and found the two properties together to be a suitable site for a future elementary and middle school campus.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1) the Board will meet in Closed Session at 3:45pm in conference room 5A to consider matters related to personnel appointments.
PURPOSE OF PRESENTATION: To recognize the partnership between Comcast and Frederick County Public Schools.
BACKGROUND/SUMMARY: Internet connectivity at home is a critical and important resource that contributes to the educational success of FCPS students. Many students and their families depend on the Internet, whether at school or at home, so they can do homework, search for jobs, access financial or government services and much more.
Comcast, through their signature community investment program, Internet Essentials, makes affordable internet service available to students and their families. FCPS and Comcast have had a successful collaboration since 2015 to help inform families about this valuable resource available to them.
FCPS and Comcast desire to renew this partnership to help FCPS families continue to bridge the digital divide.
PRESENTER(S) & TITLE(S):
Michael Doerrer, Director of Communications, Community Engagement and Marketing, will briefly describe FCPS’s partnership with Comcast.
Joshua Bokee, Comcast’s Director of Government and Regulatory Affairs for the Beltway Region and Maryland, will briefly describe the Internet Essentials program and its benefit to FCPS families.
Deputy Superintendent Markoe will be invited to join Mr. Bokee in signing a partnership renewal for the coming school year.
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1) the Board will meet in Closed Session at 3:45pm in conference room 5A to consider matters related to personnel appointments.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Staff recommends Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY: The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Library and the Frederick County Public Schools Central Office Building at 191 South East Street, Frederick, from June 11-18, 2018.
PROCESS STATEMENT: FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On May 23, 2018, the Policy Committee reviewed changes to Policy 205 Fiscal Procedures.
On June 13, 2018 and June 27, 2018, recommended edits to Policy 205 were presented for the Board of Education’s review and discussion.
Policy 205 is attached for the Board’s approval. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr, and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Staff seeks acceptance of a future middle school site from the City of Frederick.
BACKGROUND/SUMMARY: The proposed 29.67 acre site is shown as sections A and E of the former Sanner Farm on Attachment A (see backup 1). The City of Frederick purchased the Sanner Farm to acquire the necessary right-of-way to complete Christophers Crossing. Sections A and E will be located on the north side of Christophers Crossing.
The site slopes down from the adjoining elementary school site. Little Tuscarora Creek is located on the northern edge of the site while a smaller intermittent stream flows through the southeast corner of the property. There are approximately 10 acres of woodlands, 9 acres of floodplain and 21 developable acres.
The site is located in the current Monocacy Middle School (MS) attendance area and is adjacent to West Frederick and Governor Thomas Johnson MS attendance areas on Attachment B (see backup 1). Monocacy MS is anticipated to be at 119% of state rated capacity (SRC) in September 2018. It is projected to remain above capacity through the next ten years. West Frederick MS was at 93% SRC during the 2017-18 school year and is expected to remain between 90 and 100% SRC throughout the next ten years.
PROCESS STATEMENT: The City of Frederick has offered to transfer 29.67 acres of the Sanner Farm property to the Board of Education of Frederick County for a future middle school site. Staff evaluated the site, in conjunction with the adjoining 16.5 acres acquired from the Tuscarora Creek PND, and found the two properties together to be a suitable site for a future elementary and middle school campus.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: To seek Board of Education approval for two grants to support Early Childhood Education.
We are seeking Board of Education approval for the Judy Center Grant to continue to provide Judy Center services at Lincoln and Waverley Elementary Schools.
We are seeking Board of Education approval for the Pre-kindergarten Expansion Grant to support a full-day pre-kindergarten session at Monocacy Elementary School and two full-day sessions at Hillcrest Elementary School.
In addition, we are providing information for the Board of Education about the Ready for Kindergarten Professional Development Grant.
BACKGROUND/SUMMARY:
The Judy Center Grant provides funds for the continuation of the Judith P. Hoyer Early Child Care and Education Center Partnerships in Maryland, serving children birth through five years. Judy Centers will provide comprehensive early care and education services for young children and their families to promote continuous improvement toward school readiness. This grant will continue to provide these services for families at Lincoln and Waverley Elementary schools.
The Pre-kindergarten Expansion Grant expands free access to public pre-kindergarten for four year olds from families with household incomes either at or below 200% or 300% of federal poverty guidelines. This grant will continue to provide the full-day pre-kindergarten program to 20 students and their families at Monocacy Elementary. Approval of this grant will also expand to provide full-day services in two classrooms at Hillcrest Elementary for a total of 40 students and families.
The Ready for Kindergarten Professional Development grant is to support professional development activities to improve school readiness for all children.
PROCESS STATEMENT:
The Judy Center grant was competitive this year. The grant was written in collaboration with Frederick County Public Schools Office of Early Childhood Education, Judy Center staff, and Judy Center Steering Committee members.
PRESENTER(S) & TITLE(S):
Cathy Nusbaum, Coordinator Early Childhood Education and Judy Center
Kevin S. Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
To present the tentative contract agreement for the 2018-2019 school years between the Board of Education of Frederick County (Board) and the Frederick County Teachers Association (FCTA) for ratification by the Board.
BACKGROUND/SUMMARY:
The negotiating teams for the Board and FCTA have reached tentative agreement for the 2018-2019 school year. FCTA conducted a ratification vote of its members and received a majority vote for approving ratification. The agreement is now being presented for Board ratification. A summary of contract highlights is reflected below.
Salaries
Insurance
Contract Language
Topics of Mutual Agreement
Staff recommends that the Board ratify the Addendum to the Negotiated Agreement.
See ADDENDUM on Salary and Language.
PRESENTER(S) & TITLE(S):
Paula Lawton, Executive Director of Human Resources
Co-Chief Negotiator for the Board of Education
Jennifer Nguherimo, Frederick County Teachers Association, Chief Negotiator
Melissa Dirks, Frederick County Teachers Association, President
SUBMITTED BY:
Paula Lawton, Executive Director of Human Resources
Co-Chief Negotiator for the Board of Education
Tracey Lucas, Executive Director of School Administration and Leadership Development
Co-Chief Negotiator for the Board of Education
PURPOSE OF PRESENTATION: To present the tentative contract agreement for the 2018-2019 school year between the Board of Education of Frederick County (Board) and the Frederick Association of School Support Employees (FASSE) for ratification by the Board.
BACKGROUND/SUMMARY: Negotiations for the successor collective bargaining agreement with FASSE has concluded. The teams are prepared to share with the Board, for their ratification, the tentative agreement. FASSE has conducted a ratification vote of its members. A summary of the changes include:
PROCESS STATEMENT: Negotiations began March 14, 2018 and tentatively concluded on May 11, 2018, pending the salary agreement between the Board and FCTA.
PRESENTER(S) & TITLE(S):
Robert W. Wedge, Senior Manager for Support Talent Acquisition and Management
John Gates, Frederick Association of School Support Employees Uniserv Director
SUBMITTED BY: Robert W. Wedge
PURPOSE OF PRESENTATION:
FIFTH READING/ACTION
PROCESS STATEMENT:
On August 23, 2017 and January 24, 2018, the Policy Committee reviewed changes to Policy 439 Dress Code for Students. At the Policy Committee’s request, Jamie Cannon, Chief of Staff and Legal Counsel, solicited feedback from the Frederick County Association of Student Councils Executive Board and the Principals Advisory Council.
On March 14, 2018 and March 28 2018, the Board of Education (Board) reviewed recommended edits to Policy 439. The Board requested a survey from a representative sample of principals and teachers on the student dress code policy changes. Those survey results were sent to the Board on June 1, 2018 for review.
Following the Board’s third reading on June 13, 2018, additional revisions were incorporated into Policy 439. At the Board’s fourth reading on June 27, 2018, additional discussion occurred which resulted in additional edits to the policy statement.
Policy 439 Dress Code for Students is now presented for a fifth reading and action by the Board. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Staff will present the Board of Education of Frederick County (BOE) information about the cost associated with a proposed bell time change. Staff seeks direction from the BOE about continuing the analysis.
BACKGROUND/SUMMARY:
At the February 28, 2018 BOE meeting, staff was directed to analyze how an adjustment to school bell times would impact school bus transportation routes. Staff used the bell time parameters set forth by the BOE to conduct the analysis (earliest start time of 7:30 AM for elementary schools and 9:00 AM for high schools). Staff modified transportation routes in two services areas, Brunswick and Tuscarora, as well as some of the existing special education routes. The estimated cost to modify bell times in the two services areas is approximately $876,000. The initial estimates for costs associated with special education routes based on the new bell times in the Brunswick and Tuscarora service areas exceeds $612,000.
The modification of transportation routes is a time consuming process for the Transportation Department. Since the costs associated with modifying bell times is significant for just two service areas, staff seeks direction from the BOE about continuing the analysis. It is anticipated that costs will increase in all of the service areas.
PRESENTER(S) & TITLE(S):
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
The Board will discuss the 2018 Legislative Session, the bills on which they took positions, and the education bills that will have an impact on their work.