PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 19MISC3, External Evaluator for Striving Readers Comprehensive Literacy Grant
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with an evaluator to measure the relevance, effectiveness, and impact of the Striving Readers Comprehensive Literacy (SRCL) grant.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Doreen Bass, Grants Coordinator, School Administration and Leadership
Bid 19C2, Urbana Elementary School Replacement – Construction Stage 1
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the Urbana Elementary School Replacement – Construction Stage 1. The scope of work includes the following activities: hazardous material abatement, building demolition of the existing Urbana Elementary School and detached Portables located on the site, and site stabilization following demolition in preparation for Construction Stage 2.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from BuyBoard Cooperative Purchasing.
BACKGROUND/SUMMARY: This contract will be utilized by the Technology Department for the purchase of various types of technology equipment and supplies, software, telecommunications products and asset disposal and recovery services.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Edward Gardner, Director, Technology Infrastructure
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Cabarrus County Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the Urbana Area Redistricting Study. This redistricting study is required to establish the attendance boundary and feeder pattern for the new Sugarloaf Elementary School. Urbana Middle and High School boundaries may also need to be adjusted to align with the changes to the elementary attendance boundaries and to balance enrollments.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Beth Pasierb, Supervisor, Facilities Planning
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from National Intergovernmental Purchasing Alliance.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of light-duty aftermarket vehicle parts and supplies for the Transportation Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Montgomery County Government.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of light duty aftermarket parts and supplies as a supplemental vendor.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Harford County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of snacks and non-carbonated beverages for Food and Nutrition Services ala carte and vending services.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract with a licensed athletic trainer service for school sports throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Kevin Kendro, Supervisor of Athletics and Extracurricular Activities
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish contracts with qualified providers of special education services, including educational assessments, psychological evaluations, music and art therapy, and speech and language therapy.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Celia O’Fallon, Supervisor of Speech/Language Services & Child Find
Ann Hammond, Supervisor of Psychological Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of general math supplies and calculators used in the elementary and secondary math education programs.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Peter Cincotta, Curriculum Specialist, Curriculum Instruction & Innovation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends rejection by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation was to establish a contract for the Urbana Elementary School Replacement - Construction Stage 1.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for vehicle parts and supplies previously non-awarded in solicitation 18T8, Vehicle Parts and Supplies.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Kurt Weinrich, Parts Lead, Transportation Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of custodial products and supplies.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for eligibility to bid on playground projects, and for bulk purchases of engineered wood fiber (EWF) playground mulch.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Tom Mulligan, Project Manager III, Construction Management
Jim McKeever, Grounds Crew Foreman
SUBMITTED BY:
Stephen P. Starmer C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide sign language interpreting services for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Amy Brooks, Coordinator of Interpreting Services
SUBMITTED BY:
Stephen P. Starmer C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #19-02.
BACKGROUND/SUMMARY: Budget Amendment #19-02 transfers the remaining balance of the Waverley Elementary Addition/Renovation Feasibility Study project to the Rock Creek School Replacement Design project. These funds are restricted to major projects.
This budget amendment will close the Waverley Elementary Addition/Renovation Feasibility project with Frederick County and FCPS.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and the Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #19-03.
BACKGROUND/SUMMARY: Budget Amendment #19-03 transfers balances from the following closed projects: Urbana Elementary Waterline Replacement, Middletown Campus Roadway Improvement Design, New Market Middle Remove Underground Utility Vault, Governor Thomas Johnson Middle Boiler Replacement and Tank Removal, and the Urbana High Auditorium Repairs to the Brunswick High Pavement Repair/Overlay project. Due to unforeseen circumstances that were found at the site, this project requires a change order that will exceed the current budget amount. A budget transfer is required to complete the project.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and the Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
In accordance with Regulation 200-06, Change Orders to Construction Projects, staff seeks approval of a proposed change order (PCO) at the Butterfly Ridge Elementary School (BRES) project. Funds are available in the project account for this expenditure.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) was directed by the City of Frederick Department of Public Works (DPW) to make revisions to the Butterfly Lane design scope of work to address storm water flow and reduce potential water ponding on Butterfly Lane. These revisions were coordinated with the City of Frederick DPW and incorporated into a set of red line drawings by the project’s civil engineer, Adtek. An official project document was issued to Kinsley Construction in a Construction Change Directive (CCD 015 – see backup 1). These design revisions were a result of existing street conditions and receiving incorrect initial survey information of Butterfly Lane from the City of Frederick. The following activities were performed by Kinsley Construction at a cost of $136,733 and as presented in PCO 083-2A (see backup 2):
In order not to delay the project, the FCPS Construction Management department approved the additional work being performed. The official change order for PCO 083-2A has not been executed. Staff is requesting the BOE’s approval of PCO 083-2A, so the change order can be processed and the contractor compensated. No additional project funding is required and the current project contingency can support the additional cost to the project.
PRESENTER(S) & TITLE(S):
Bradley W. Ahalt, FCPS Construction Management Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
In accordance with Regulation 200-06, Change Orders to Construction Projects, staff seeks approval of a proposed change order (PCO) for the Brunswick High School Paving Project. Funds are not available in the project account for this expenditure. Therefore, a budget amendment ($135,000) is required to transfer the required funds into the project account. BOE approval of the change order and budget amendment are required.
BACKGROUND/SUMMARY: At the May 9, 2018 BOE meeting, a contract was awarded to Kinsley Construction in the amount of $893,691 to perform reconstruction of the parking lots and travel aisles at Brunswick High School. Testing of the subgrade soil was performed during the demolition phase. Poor soil bearing was identified in the travel aisles for the bus loop, rear access road, and four storm water inlets that require reconstruction. A PCO was prepared by the contractor and quantities and costs were reviewed and approved by FCPS staff and the engineer of record. The additional work includes further excavation, stone base, and 1 inch of additional paving. Due to the urgency to complete the project during the summer break, a Construction Change Directive was issued to the contractor to proceed with the corrective measures. The cost of the change order work is $214,003. The current balance in the project account is $99,213, therefore, additional funds are needed. Once the budget amendment is approved, a formal change order will be issued.
Staff is requesting approval of the PCO to Kinsley Construction, contingent on approval of the associated budget amendment.
PRESENTER(S) & TITLE(S):
Roger Fritz, Director, Construction Management
Vernon Beals, Project Manager III
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On May 23, 2018, the Policy Committee reviewed recommended changes to Policy 505 Health Education due to HB 427 Public Schools – Student Sunscreen Use – Policy (backup1) from the 2018 legislative session.
This is the BoardDocs link to the May 23, 2018 Policy Committee item: http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AXVR4L6B91F5
Following the Policy Committee’s discussion and based on further review, staff recommends the edits be placed in Policy 409 Promotion of Health and Wellness – Students as the more appropriate location for the change. Proposed edits are presented for the Board of Education’s review and discussion. (backup2)
For the Board’s information, proposed changes to FCPS Regulation 400-42 Weather Guidelines for Outside Activities are attached. (backup3)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr, and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On May 23 and June 27, 2018, the Policy Committee reviewed changes to Policy 112 Promoting a Drug-Free, Alcohol-Free, and Tobacco-Free Environment regarding medical cannabis and an editorial change to Section 112.5.
Recommended edits to Policy 112 are presented for the Board of Education’s review and discussion. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr, and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Board of Education of Frederick County (BOE) will continue their discussion of school bell times. Staff will be available to answer questions and receive direction from the BOE.
BACKGROUND/SUMMARY:
At the February 28, 2018 BOE meeting, staff was directed to analyze how an adjustment to school bell times would impact school bus transportation routes. Staff used the bell time parameters set forth by the BOE to conduct the analysis (earliest start time of 7:30 AM for elementary schools and 9:00 AM for high schools).
At the July 11, 2018 BOE meeting, staff presented information about the cost associated with a proposed bell time change. The BOE decided they would continue the discussion at their next work session.
PRESENTER(S) & TITLE(S):
N/A
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), the Board will meet in Closed Session at 4:00 pm. in conference room 5A to consider matters related to a personnel appointment and the appointment of members to the OPEB committee.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to a personnel appointment and the appointment of members to the OPEB committee.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Staff recommends Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY: The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools Central Office at 191 South East Street from July 2 - 9, 2018.
PROCESS STATEMENT: FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Staff will present to the Board of Education of Frederick County (BOE) an update about the State of Maryland’s Public School Construction Program and the transition to the newly established Interagency Commission on School Construction (IAC). The update will provide the BOE information on state funding of capital projects and staff will seek guidance on future design criteria.
BACKGROUND/SUMMARY:
The 21st Century School Facilities Act, approved in the 2018 Legislative Session, made significant changes to the public school construction funding and approval process. Some of the changes include renaming the IAC, modifying its role and composition, adjusting the approval process for school construction projects, and allowing modifications to funding levels for projects. One of the most notable changes is that all final decisions for state funding for school construction projects will be made by the restructured IAC and eliminates the role of the Board of Public Works.
Staff have met with representatives of the IAC and will share with the BOE planned funding levels for new construction projects. The planned changes will likely reduce the amount of state funding for projects based on a square foot per student ratio.
All of these changes will potentially affect current projects in the capital improvement plan, and will guide our planning efforts going forward.
PRESENTER(S) & TITLE(S):
Paul A. Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: To determine the possible need to create a group that will make recommendations in response to the FCPS initiative for cultural awareness, the ongoing Eliminating the Achievement Gap community group, the forthcoming School-to-Prison Commission recommendations, the general disproportionality of minority suspensions, and the need to consolidate all of the above to support equity of opportunity in our school system. Our Board policy on Equity supports the creation of a new committee seeking solutions.
BACKGROUND/SUMMARY: Despite many efforts to attract and retain minority candidates, FCPS has not been able to reach the goal of having our staff demographics mirror the demographics of our community. The gap in achievement has ebbed and flowed over the years. The effort and resources have also fluctuated often due simply to competing needs. The need for an ongoing discussion of cultural sensitivity has been a goal of our current and many former superintendents. There had been a committee in Frederick County Public Schools that addressed disproportionality but never arrived at a solution. We currently lack such a group working directly with the Board of Education.
HB 1287 requires MSDE to address and to make recommendations pertaining to a statewide framework for redesigning public school discipline practices around restorative practices and eliminating the school-to-prison pipeline in Maryland.
Frederick County Public Schools has relied on multiple methods over the years to attack these difficult problems. The creation of a committee would consolidate efforts and create continuity over time. The committee would work with community groups and coordinate their efforts. Ultimately, the committee would assist the Board of Education to generate potential solutions, discuss hiring and retention practices, and seek creative methods to ameliorate the achievement gap.
PRESENTER(S) & TITLE(S): Michael Bunitsky
SUBMITTED BY: Michael Bunitsky, Liz Barett, Ken Kerr