PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Baltimore County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by the FCPS Television Services Department to upgrade the video production hardware and software equipment for the Board Room.
PRESENTER(S) & TITLE(S):
Kim Miskell CSBO, Assistant Purchasing Manager
Tim Dean, Manager, Television Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PRESENTATION OF 3 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
Bid 19FS2, Kitchen Equipment
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of various kitchen equipment to be utilized by the Food and Nutrition Services Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
Bid 19M1, Unit Price Contract for Concrete
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the repair, replacement and installation of concrete walks. This will include curbed gutters, freestanding curbs, and slabs. Pricing is requested in terms of cost per unit of labor and/or materials, and will be combined to produce a complete and finished product.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds
RFP 19FS1, Food Products and Distribution for K-12 and Other Public Agencies
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the distribution and purchase of various food products to be utilized by the Food and Nutrition Services Department and other K-12 Public Agencies.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from E&I Cooperative Services.
BACKGROUND/SUMMARY: This contract will be utilized for the purchase of scissor lifts for Butterfly Ridge and Sugarloaf Elementary schools.
PRESENTER(S) & TITLE(S):
Kim Miskell CSBO, Assistant Purchasing Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County about a recent solicitation to Qualify English Language Interpreters for Frederick County Public Schools (FCPS) through June 30, 2021.
BACKGROUND/SUMMARY: Title VI of the Civil Rights Act of 1964 and the Equal Educational Opportunities Act (EEOA) require that public schools and state educational agencies (SEA) must act to overcome language barriers that impede equal participation by students in their instructional programs.
In addition to utilizing telephonic interpreting services from language companies under a separate bid awarded by the State of Maryland, FCPS contracts with individuals to interpret for parent conferences, IEP meetings, back-to-school nights and the like. On July 10, 2018, RFQ 18MISC17, Qualification of English Language Interpreters, was opened. Qualified applicants are added on an open enrollment basis in order to maintain a sufficient pool of interpreters to meet our needs throughout the school year. Individuals whose applications were approved between July 1, 2014 and June 30, 2018 are requested to confirm their continued interest, availability and contact information in order to be re-qualified through June 30, 2021. They are assigned work on an as-needed basis.
FCPS does not guarantee a minimum number of hours of assignment to any individual. Interpreters are paid $32.00 per hour with no additional compensation for materials or mileage. Approximately, $53,821 was spent in FY18 for English Language Interpreting Services provided by these individuals.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Larry Steinly, Supervisor of EL, Accelerated Achievement & Equity
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of fresh produce to be served by Food and Nutrition Services. This contract will take advantage of in-season pricing for fruits and vegetables from local farms and orchards.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of materials and supplies for plumbing, water, sewer and storm drain site utilities and fire suppression systems throughout Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Randy Connatser, Maintenance Project Manager IV
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff will present the proposed educational specifications for the Waverley Elementary School replacement. Staff seeks approval of the educational specifications and direction for design as a result of planned changes to state funding for school construction projects.
BACKGROUND/SUMMARY: Waverley Elementary, located at 201 Waverley Drive in Frederick City, was built in 1969. As of September 2017, the state rated capacity of the building was 416 and the enrollment was 718 total students (670 equated) in pre-kindergarten through fifth grade. Waverley has sixteen portable classrooms and a portable restroom and also uses two classrooms in the Rock Creek building for pre-kindergarten.
In April 2018, the Board of Education of Frederick County (BOE) approved the Waverley Feasibility Study which recommended a replacement of the building on site. The BOE approved the replacement building to be sized for a state rated capacity of 1,019 students.
Over the past three months, staff from Facilities Planning, Construction, Curriculum, Instruction and Innovation, System Accountability and School Improvement, School Administration and Leadership, Accelerating Achievement and Equity, Food and Nutrition Services, Technology Infrastructure, Transportation, and Student Services worked to create an educational specification document for an elementary school of 1,019. The starting point was the educational specification used for the Butterfly Ridge Elementary School (BRES). The BRES educational specification is designed for 725 students and includes five classrooms for each grade level except pre-kindergarten. In a building for 1,019 students, two classrooms have been added at each grade level except pre-kindergarten. In addition, specials (art, music, and PE), core areas (administration, media center, and cafeteria) and student support services were adjusted to meet the needs of a larger student body.
PROCESS STATEMENT: The modernization and addition to Waverley Elementary School was first included as a future project in the September 2005 BOE Approved Educational Facilities Master Plan and Capital Improvement Program and has been in the approved plan each year. Design funds were approved in the County’s FY19 capital budget.
Following the approval of the proposed educational specifications, FCPS will proceed with architect selection and design is anticipated to begin this fall. Construction funding will be requested in Fiscal Years 2021 and 2022, with an expected opening in fall 2022.
PRESENTER(S) & TITLE(S):
Holly Nelson, Facilities Planner, Facilities Planning
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Staff seeks direction on the Rock Creek School design as a result of planned changes to state funding for school construction projects.
BACKGROUND/SUMMARY:
At the August 8, 2018 Board of Education of Frederick County (BOE) meeting, staff presented information about the pending changes to state funding for capital projects. These changes will likely reduce the amount of state funding for future capital projects, including the Rock Creek School (RCS). A reduction in funding from the state would cause projects to be delayed to future fiscal years.
At the June 13, 2018 meeting, staff presented and received approval for the schematic design (see backup 1) of the RCS. The design development (DD) phase is ongoing in preparation for a presentation to the BOE this fall. As DD plans are being established, staff seeks guidance on modifying the plans to more closely align with the state participation goals for new construction. The projected enrollment at RCS for 2018-2019 is 75 students and the building is being designed for 120. The existing RCS is approximately 55,000 GSF and the planned base building is approximately 89,000 GSF. There are add alternate areas being designed for a total proposed size of 112,370 GSF. There are opportunities to modify the design to ensure the building continues to meet the needs of the RCS students.
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
Mr. Brian Staiger, FCPS Construction Management Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On June 27, 2018, the Policy Committee reviewed edits to Policy 105 Appeal and Hearing Procedures as a result of recent legislative changes. The Policy Committee also reviewed Policy 305 Dismissal or Suspension, and it was recommended that Policy 305 be deleted and merged into Policy 105.
The Policy Committee also reviewed House Bill 1758 and Senate Bill 639 as posted in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AZWTNC6FF129
Recommended edits to Policy 105 and the proposed deletion of Policy 305 are presented for the Board’s review. (backup1 and backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On May 23 and June 27, 2018, the Policy Committee reviewed changes to Policy 112 Promoting a Drug-Free, Alcohol-Free, and Tobacco-Free Environment regarding medical cannabis and an editorial change to Section 112.5.
On August 8, 2018, recommended edits to Policy 112 were discussed by the Board of Education (Board) as a first reading. Policy 112 is presented for the Board’s further review and discussion as a second reading. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr, and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to the appointment of members to Board committees.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to the appointment of members to Board committees.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Staff will present the proposed educational specifications for the Waverley Elementary School replacement. Staff seeks approval of the educational specifications and direction for design as a result of planned changes to state funding for school construction projects.
BACKGROUND/SUMMARY: Waverley Elementary, located at 201 Waverley Drive in Frederick City, was built in 1969. As of September 2017, the state rated capacity of the building was 416 and the enrollment was 718 total students (670 equated) in pre-kindergarten through fifth grade. Waverley has sixteen portable classrooms and a portable restroom and also uses two classrooms in the Rock Creek building for pre-kindergarten.
In April 2018, the Board of Education of Frederick County (BOE) approved the Waverley Feasibility Study which recommended a replacement of the building on site. The BOE approved the replacement building to be sized for a state rated capacity of 1,019 students.
Over the past three months, staff from Facilities Planning, Construction, Curriculum, Instruction and Innovation, System Accountability and School Improvement, School Administration and Leadership, Accelerating Achievement and Equity, Food and Nutrition Services, Technology Infrastructure, Transportation, and Student Services worked to create an educational specification document for an elementary school of 1,019. The starting point was the educational specification used for the Butterfly Ridge Elementary School (BRES). The BRES educational specification is designed for 725 students and includes five classrooms for each grade level except pre-kindergarten. In a building for 1,019 students, two classrooms have been added at each grade level except pre-kindergarten. In addition, specials (art, music, and PE), core areas (administration, media center, and cafeteria) and student support services were adjusted to meet the needs of a larger student body.
PROCESS STATEMENT: The modernization and addition to Waverley Elementary School was first included as a future project in the September 2005 BOE Approved Educational Facilities Master Plan and Capital Improvement Program and has been in the approved plan each year. Design funds were approved in the County’s FY19 capital budget.
Following the approval of the proposed educational specifications, FCPS will proceed with architect selection and design is anticipated to begin this fall. Construction funding will be requested in Fiscal Years 2021 and 2022, with an expected opening in fall 2022.
PRESENTER(S) & TITLE(S):
Holly Nelson, Facilities Planner, Facilities Planning
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On May 23, 2018, the Policy Committee reviewed recommended changes to Policy 505 Health Education due to HB 427 Public Schools – Student Sunscreen Use – Policy from the 2018 legislative session.
This is the BoardDocs link to the May 23, 2018 Policy Committee item: http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AXVR4L6B91F5
Following the Policy Committee’s discussion and based on further review, staff recommended the edits be placed in Policy 409 Promotion of Health and Wellness – Students as the more appropriate location for the change.
On August 8, 2018, proposed edits were presented for the Board of Education’s review and discussion as a first reading.
Recommended changes to Policy 409 are now presented for the Board’s approval. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr, and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: This presentation is to inform the Board of Education about the scope of work that the members of the Elementary English/Language Arts (ELA) Task Force will perform in the 2018-19 school year. Dr. Divonna Stebick, Education Director at the Enlightened Learning Center, will facilitate the task force’s work.
BACKGROUND/SUMMARY: The ELA Task Force was charged as a step toward ensuring we have the highest quality programming in Frederick County Public Schools, in response to the achievement gaps seen across the district, and as a review of the implementation of curriculum changes.
PROCESS STATEMENT: The findings and recommendations of the Elementary ELA Task Force will be presented to the Board of Education upon completion of the scope of work.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
The Board of Education of Frederick County (BOE) will continue their discussion of school bell start and end times.
BACKGROUND/SUMMARY:
At the February 28, 2018 BOE meeting, staff was directed to analyze how an adjustment to school bell times would impact school bus transportation routes. Staff used the bell time parameters set forth by the BOE to conduct the analysis (earliest start time of 7:30 AM for elementary schools and 9:00 AM for high schools).
At the July 11, 2018 BOE meeting, staff presented information about the cost associated with a proposed bell time change. The BOE decided they would continue the discussion at their next work session.
At the August 8, 2018 BOE meeting, Board members reached consensus to create and present a Draft of parameters and suggestions for a proposed Work Group to study school bell start and end times.