PRESENTATION OF 1 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation.
RFP 19A1, Liberty Elementary School Feasibility Study
BACKGROUND/SUMMARY: The intent of this solicitation is to contract professional consultant services to conduct a facility feasibility analysis and prepare educational specifications for Liberty Elementary.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Holly Nelson, AICP, Facilities Planner, Division of Operations
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the Urbana Elementary School Replacement - Construction Stage 1.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To approve the fee proposal for architecture/engineering (A/E) services for the replacement of Waverley Elementary School.
BACKGROUND/SUMMARY: In April 2018, the Board of Education of Frederick County (BOE) approved the Waverley Elementary School feasibility study which recommended that the school be replaced on the existing site at a state rated capacity of 1,019.
The successful design team will design the replacement school in accordance with educational specifications approved by the BOE in August 2018. Funding for A/E services is included in the County’s FY19 budget.
Staff recommends approval of the fee proposal submitted by GWWO Architects, not to exceed $2,064,910. A copy of the fee proposal is attached (see backup 1).
PROCESS STATEMENT: In accordance with Purchasing Department’s procedures, a team of seven staff members reviewed responses to the request for letters of interest. Seven firms were invited to submit full technical/fee proposals. The team reviewed the proposals and interviewed each firm. Staff’s technical scores were averaged and the fee proposals of the top five were opened, scored and added to the technical score for each. Staff is recommending the firm with the highest combined score of 99.76. Their fee is within the budgeted amount of $2,809,000.
|
Firm |
Final Overall Score |
|
Design Collective |
95.56 |
|
Grimm and Parker |
96.14 |
|
GWWO |
99.76 |
|
Moseley |
N/A |
|
Proffitt and Associates |
94.02 |
|
Samaha |
N/A |
|
Smolen Emr Ilkovitch |
97.61 |
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Holy Nelson, AICP, Facilities Planner, Facilities Services Division
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Staff requests approval of the Board of Education of Frederick County (BOE) to submit the annual Comprehensive Maintenance Plan (CMP) to the State. Staff will also highlight accomplishments and challenges of the Maintenance and Operations Department with respect to attainment of the BOE aspirational goals.
BACKGROUND/SUMMARY:
The Code of Maryland Regulations (COMAR) require each local educational agency to submit an updated CMP annually to the State. The CMP describes the FCPS strategy for maintaining its school facilities and approval of the BOE is required prior to submittal.
The Division of Operations recommends approval of the Fiscal Year 2019 Comprehensive Maintenance Plan for Educational Facilities (see backup 1).
PRESENTER(S) & TITLE(S):
Erik McKay, Maintenance Area 6 Supervisor
Aaron Shorb, Grounds Crew Foreman
Travis Tracey, CMMS Support and Data Quality Specialist
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Discussion of the Fiscal Year 2020 (FY2020) operating budget process.
BACKGROUND/SUMMARY: During the FY2019 budget process, the Board indicated their wish to discuss the operating budget process and specifically how they may provide input earlier in the budget cycle. Typically, the Superintendent and her leadership team draft the Superintendent’s Recommended Budget in the November/December timeframe. The Board then has the opportunity to adjust the Superintendent’s Recommended Budget in January/February. This agenda item provides time to discuss the operating budget process.
Staff is also seeking approval of the FY2020 operating budget calendar.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The October - December 2018 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION: The superintendent is proud to highlight how summer work prepared Frederick County Public Schools (FCPS) for the opening of the new academic year. A brief video presentation will showcase staff and students.
BACKGROUND/SUMMARY: The video will highlight the range of activities undertaken by FPCS employees during the summer months. Even though schools are not in session, the work of FCPS employees does not decrease. In fact, the opposite is true – summer at FCPS comes with a flurry of activity. Employees run a wide range of programs for students, work diligently to prepare buildings and other facilities, maintain the fleet of buses, prepare the curriculum, and train employees, among other things. This video is intended to offer a snapshot of this important summer work.
The video presentation will also highlight scenes from the first day of school (September 4) for FCPS students from across the county, offering a snapshot of the excitement and energy of FCPS students, teachers, and staff on the first day.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Michael Doerrer, Director, Communications, Community Engagement and Marketing
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To receive Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools Central Office Building at 191 South East Street from August 6 - 13, 2018.
PROCESS STATEMENT:
FCPS Regulation 500-38, “D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase.”
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On May 23 and June 27, 2018, the Policy Committee reviewed changes to Policy 112 Promoting a Drug-Free, Alcohol-Free, and Tobacco-Free Environment regarding medical cannabis and an editorial change to Section 112.5.
On August 8, 2018, recommended edits to Policy 112 were discussed by the Board of Education (Board) as a first reading. On August 22, 2018, Policy 112 was presented for the Board’s second reading. Policy 112 is now presented for the Board’s approval. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr, and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On June 27, 2018, the Policy Committee reviewed edits to Policy 105 Appeal and Hearing Procedures as a result of recent legislative changes. The Policy Committee also reviewed Policy 305 Dismissal or Suspension, and it was recommended that Policy 305 be deleted and merged into Policy 105.
The Policy Committee also reviewed House Bill 1758 and Senate Bill 639 as posted in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AZWTNC6FF129
Recommended edits to Policy 105 and the proposed deletion of Policy 305 were presented for the Board’s review as a first reading on August 22, 2018. Following that discussion the Board suggested additional edits to Policy 105.
Edits to Policy 105 and deletion of Policy 305 are now presented for the Board’s approval. (backup1 and backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel