PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 19C3, Construction Management Services for Waverley Elementary School Replacement
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for Construction Management Services for the Waverley Elementary School Replacement project from the pre-qualified firms under RFP 17C16, Construction Management Services. Scope of work includes services associated with the planning, design, cost estimating, bidding, construction, close-out and warranty period.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Planning and Construction Management
RFP 19A2, Brunswick High School Feasibility Study
BACKGROUND/SUMMARY: The intent of this solicitation is to contract professional consultant services to conduct a facility feasibility analysis for Brunswick High.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Holy Nelson, AICP, Facilities Planner, Division of Operations
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Montgomery County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for legal services in certain cases and matters related to the implementation of requirements under the Individuals with Disabilities Education Act.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Carol Breeze, Special Education Director, Compliance and Student Support
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to qualify vendors to provide Dark Fiber Services (Leased or Indefeasible Right of Use) or fully managed Wide Area Network (WAN) services (Lit Fiber services) to meet the increasing bandwidth requirements of Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a list of qualified vendors for exercise classes and related programs during and after school as a part of our employee wellness program.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Penny Opalka, Senior Manager Human Resources
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #19-04.
BACKGROUND/SUMMARY: Budget amendment #19-04 recognizes additional state funding received for FY 2019 to fund the Governor Thomas Johnson High Auditorium Seating Replacement and the Wolfsville Elementary Fire Alarm Replacement projects. These funds were awarded after July 1, 2018 through the State of Maryland Aging Schools Program (ASP). No local funding is required to complete these projects.
PROCESS STATEMENT: ASP is a program that provides funds to all school systems in the state to address repair and maintenance needs of school buildings. Of the $7.609 million allocated statewide in FY 2019, $182,622 was provided to Frederick County. Projects approved under this program do not require a local funding match. This project meets ASP program guidelines and will be completed in the current fiscal year.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #19-05.
BACKGROUND/SUMMARY: Budget Amendment #19-05 transfers balances from the following closed projects: 7446 Hayward Road Stormwater Management Upgrade, Walkersville Middle Chiller Replacement, and Middletown High Gym Floor Replacement to the Monocacy Middle HVAC Terminal Units project. Bids received for the Monocacy Middle HVAC Terminal Units project exceeded the total budget. A budget transfer is required to complete the project.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #19-06.
BACKGROUND/SUMMARY: Budget Amendment #19-06 proposes transferring surplus funds from the Frederick High Replacement project to fund the Brunswick High: Modernization/Addition Feasibility project.
The purpose of the feasibility study is to identify school facility renovation needs, additional space needs, and the cost as well as the plan for meeting those needs for each identified alternative. The study will consider options including renovating the existing school, addition and renovation. All options may also include limited demolition. Complete demolition and replacement will not be considered. The feasibility study is expected to begin when funding is available and be completed in spring 2019.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On March 28, 2018, the Board of Education (Board) reviewed a preliminary draft of a new policy related to an Ombuds position.
The Policy Committee reviewed new Policy 107 Office of the Ombuds on August 22, 2018 and September 26, 2018. These are BoardDocs links to the Policy Committee meetings:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B3DKG651C2D5
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B4LMBT5A7FED
Today the Board will discuss the proposed new Policy 107 (backup1) and the proposed job description for the Ombuds position. (backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To review progress measures for Goal 1 (Part 1) of the FCPS Strategic Plan and to share the Bridge to Excellence Mast Plan Annual Update.
BACKGROUND/SUMMARY: In the 2015-2016 school year, FCPS initiated a new 5 year Strategic Plan containing 5 Aspirational Goals, 10 Priorities (2 per goal), and subsequent measurable goals. Goal 1 states that FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community. State assessment data from the 2017-18 school year will be shared with a focus on accomplishments, challenges, and strategies. The achievement gap in FCPS will be discussed. Other required components including FCPS required local assessments are documented in the Master Plan. The Master Plan document provides details related to FCPS goals and strategies to address discrepancies in achievement. The Executive Summary was written to serve as a stand-alone document and to provide a high-level summary of the current celebrations, challenges, and strategies toward achieving goal 1 in the FCPS Strategic Plan. Two specific strategies will be highlighted in more detail, including Decentralization of the English Learner Program and the Accelerated Learning Process in FCPS.
PROCESS STATEMENT: A cross-departmental Strategic Plan Reporting workgroup has been established to facilitate reporting on each goal. Measures from various departments are collected by the department of System Accountability and School Improvement. Further, a cross-departmental Bridge to Excellence planning team met to establish roles, responsibilities, and timelines to meet the reporting timeline per the Maryland State Department of Education (MSDE). Staff from multiple departments have contributed to the successful completion of this document.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
Natalie Gay, Coordinator, System Accountability and School Improvement
SUBMITTED BY:
Jamie Aliveto, Director, System Accountability and School Improvement
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7), the Board will meet in Closed Session at 3:30 pm in Conference Room 5A to consult with counsel to obtain legal advice.
PURPOSE OF PRESENTATION: The President of the United States annually proclaims the third week of October as Character Counts! Week. Frederick County Public Schools actively provides students with character education and has participated in the Character Counts! program for 22 years.
BACKGROUND/SUMMARY: Annually, Janet Shipman presents the proclamation and introduces staff and/or students from schools that exemplify Character Counts! This year, Mrs. Shipman will be joined by representatives from Catoctin High School (CHS). CHS was recognized as a 2018 National School of Character.
PROCESS STATEMENT: Frederick County Public Schools recognizes the importance of developing and nurturing positive traits in today's students as one way of developing a more compassionate and responsible society. As a National School of Character, CHS has demonstrated, through a rigorous evaluation process, that character development has had a positive impact on academics, student behavior, and school climate. CHS is now part of a network of Schools of Character that serve as models and mentors to other educators, and hold their designation for 5 years. Components of their program will be shared with members of the Board of Education of Frederick County in celebration of Character Counts! Week.
PRESENTER(S) & TITLE(S):
Janet Shipman, Coordinator of Counseling and Student Support
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: October is Dyslexia Awareness Month. Frederick County Public Schools (FCPS) staff and community members will ask the Board of Education to recognize and proclaim Dyslexia Awareness Month in FCPS.
BACKGROUND/SUMMARY: Dyslexia Awareness Month is designated by the International Dyslexia Association annually in October to raise awareness and understanding of dyslexia. School districts and other public entities across the nation issue proclamations for Dyslexia Awareness Month to encourage families, staff members, and young people, to identify, talk about, and treat dyslexia. The overarching goal of the month is to ensure that every student can succeed academically.
PROCESS STATEMENT: FCPS Communications Director, Michael Doerrer, will briefly describe Dyslexia Awareness Month and introduce FCPS staff and community members who will read the Dyslexia Awareness Month Proclamation.
PRESENTER(S) & TITLE(S):
Michael Doerrer, Director, Communications, Community Engagement and Marketing Margaret Hawke, Teacher Specialist, System Accountability and School Improvement
Marla Migdal, Co-Leader, Decoding Dyslexia Frederick
Wyatt Migdal, Student, Oakdale Middle School
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7) the Board will meet in Closed Session at 3:30 pm in Conference Room 5A to consult with counsel to obtain legal advice.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To provide the FCPS Board of Education and Community an update on progress to support students identified with or having the characteristics of Dyslexia, Dysgraphia, and/or Dyscalculia.
BACKGROUND/SUMMARY: In November of 2016, the Maryland State Department of Education (MSDE) released a Technical Assistance Bulletin (TAB) providing direction to local school districts on identifying students with specific learning disabilities and specifically identifying Dyslexia, Dysgraphia, and/or Dyscalculia on a student’s Individualized Education Plan (IEP). An extensive process was initiated to respond to this direction from MSDE. Progress to this point will be shared with the FCPS Board of Education. Actions taken in the 2017-18 school year will be shared and continued work for the 2018-19 school year will be discussed.
PROCESS STATEMENT: In the Spring of 2017, the Executive Director of Accelerating, Achievement and Equity (AAE), called together a cross-departmental workgroup to respond to the state’s TAB. The workgroup included content specialists in reading, writing and math, assessment specialists, intervention specialists, special educators, and English learner specialists. The group identified the scope of work that would be necessary to respond and began by conducting a review of the literature on pertinent topics and meeting with and hearing from local parents, local advocates, and reaching out to the International Dyslexia Association. Training for school teams began in the fall of the 2017 school year and a Request for Proposal (RFP) was posted for a Structured Literacy Intervention in late fall 2017. Cohorts of FCPS teachers have begun training in an Orton Gillingham based Language Foundations Intervention from the Atlantic Seaboard Dyslexia Education Center (ASDEC). Additional trainings will continue throughout the 2018-19 school year to support students who may have characteristics of Dyslexia, Dysgraphia, or Dyscalculia. An updated universal reading screener is currently being explored and an Elementary English/Language Arts task force has convened. Grant funded positions to support students with more intensive intervention needs (therapy) have been posted.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
Michelle Concepcion, Director, Special Education Instruction
Dr. Kevin Cuppett, Executive Director, Curriculum, Instruction, and Innovation
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
The Board will discuss draft Legislative Principles for the 2019 session. All proposed changes are highlighted, new language underlined, deleted language is indicated with a strike-through
These principles will be discussed again at the Board's November 14, 2018 meeting, and voted on via the consent agenda at their meeting on November 28, 2018.