PRESENTATION OF 6 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 19I1, Music Equipment and Supplies
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of sheet music, instructional aids, small equipment and music supplies. These products are utilized in the elementary and secondary music education programs.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Susan Thomas, Curriculum Specialist, Elementary Visual & Performing Arts
Kimberly Hirschmann, Acting Curriculum Specialist, Secondary Visual & Performing Arts
RFP 19MISC1, Life Insurance
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for providing life insurance benefits to eligible Frederick County Public Schools employees, their dependents and retirees.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Penny Opalka, Senior Manager, Human Resources
RFP 19MISC4, Prescription Drug Benefits for Employees of Frederick County Public Schools
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for providing prescription drug benefits for eligible Frederick County Public Schools employees, their dependents and retirees.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Penny Opalka, Senior Manager, Human Resources
Bid 19MISC5, School and Office Furniture
BACKGROUND/SUMMARY: The intent of this solicitation is to establish an open requirement contract for the purchase of furniture and equipment to accommodate replacement needs, new student growth and new/renovation school projects.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Mark Pritts, Instructional Director of Schools (PreK-12), School Administration & Leadership
RFP 19MISC6, Grant Evaluator for Extended Learning Opportunities
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with an evaluator to measure the relevance, effectiveness, and impact of grant funded extended learning opportunities.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Doreen Bass, Grants Coordinator, School Administration and Leadership
RFP 19C9, East County Elementary School- Construction Management Agency Selection
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for Construction Management Services for the new East County Elementary School project from the pre-qualified firms under RFP 17C16, Construction Management Services. Scope of work includes services associated with the planning, design, cost estimating, bidding, construction, close-out and warranty period.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for professional consultant services to conduct a facility feasibility analysis for Liberty Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Holy Nelson, AICP, Facilities Planner, Division of Operations
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #19-08.
BACKGROUND/SUMMARY: Budget Amendment #19-08 recognizes additional county funding received to create the East County Area Elementary School Design and the Oakdale Middle School Addition Design projects. At the October 23, 2018 County Council meeting, Budget Journals J-19-104 and J-19-105 were approved as a Supplemental Appropriation to the FY2019 Frederick County Public Schools Capital Budget. These projects were originally scheduled to be designed in future budget years but were advanced to provide additional school capacity due to increased housing sales in that area of the county. The County Council approved Budget Journals are attached.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
THIRD READING
PROCESS STATEMENT:
On March 28, 2018, the Board of Education (Board) reviewed a preliminary draft of a new policy related to an ombuds position.
The Policy Committee reviewed new Policy 107 Office of the Ombuds on August 22, 2018 and September 26, 2018. These are BoardDocs links to the Policy Committee meetings:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B3DKG651C2D5
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B4LMBT5A7FED
On October 10, 2018, the Board discussed the proposed new Policy 107 and the proposed job description for the ombuds position. The Board referred the item back to the Policy Committee for further discussion and to seek clarification as to whether mediation was a desired skill or qualification for the position.
On October 24, 2018, the Policy Committee reviewed the additional changes, which are located in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B5NGD342BEC5
New Policy 107 Office of the Ombuds is now presented for the Board’s third reading. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr and Joy Schaefer, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Staff will present to the Board of Education of Frederick County (BOE) an update on the Maryland Safe to Learn Act.
BACKGROUND/SUMMARY:
Senate Bill (SB) 1265, Maryland Safe to Learn Act of 2018 (see backup 1), passed the General Assembly during the 2018 legislative session and was signed into law by Governor Hogan. The legislation creates a variety of statewide standards and guidelines for the state and Frederick County Public Schools (FCPS) to implement.
The new law restructures the state’s governance system for overseeing school safety policies and grants, calls for staffing guidelines regarding adequate law enforcement coverage at all schools, and calls for an expanded role of local school systems in coordinating students’ mental health services. FCPS has been extremely proactive with school safety and emergency management practices in addition to supporting the mental health needs of our students.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Keith Harris, Ed.D. Executive Director, Accelerating Achievement & Equity
Tracey Lucas, Executive Director of School Administration and Leadership
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), the Board will meet in Closed Session at 4:00 pm in Conference Room 1A to consider matters related to personnel.
PURPOSE OF PRESENTATION:
Presentation of the FCPS Annual Partnership Report.
BACKGROUND/SUMMARY:
Frederick County Public Schools has produced its second annual comprehensive report that outlines its extensive and successful partnership program and acknowledges all of FCPS’s many business and community partners. Michael Doerrer will present the partnership report, and share a brief video montage to highlight business and community partners.
PRESENTER(S) & TITLE(S):
Michael Doerrer, Director of Communications, Community Engagement and Marketing
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Recognition of American Education Week and Adoption of Proclamation
BACKGROUND/SUMMARY:
During the week of November 12-16, 2018, school systems across the nation will celebrate the 96th annual American Education Week. This year’s theme is “Great Public Schools: A Basic Right and Our Responsibility.” This theme supports the Frederick County Public Schools Master Plan Goal to engage all sectors of the community in the education of our children. It is requested that the Board of Education of Frederick County recognize American Education Week in Frederick County Public Schools (FCPS) by adopting the following proclamation and inviting the citizens of Frederick to visit schools and support public education.
PROCESS STATEMENT:
Representatives from the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), the Frederick County Administrative and Supervisory Association (FCASA), and the PTA Council of Frederick County (PTA) will read the proclamation.
PRESENTER(S) & TITLE(S):
Missy Dirks, FCTA representative
Allen Hudson, FASSE representative
Lisa Snyder, FCASA representative
Traci Tatum, PTA representative
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To inform the Board of Education of Frederick County about the School Psychology Awareness Week.
BACKGROUND/SUMMARY:
During the week of November 12 - 16, 2018 schools throughout the country will celebrate National School Psychology Awareness Week to highlight the important work school psychologists and other educators do to help all students thrive. This year’s theme is “Unlock Potential: Find Your Password.” A password is a personal key for unlocking any number of areas of potential in our lives. Youth and adults alike use many passwords to unlock things (e.g., gaming levels, phones, devices, codes). School psychologists are especially skilled in assisting students to unlock other “passwords” (e.g. specific skills, assets, or characteristics) which help lead to positive growth. School psychologists assist students and staff in unlocking the resources, proactive and preventive skills, and positive connections necessary to unlock one's full potential to thrive in school and life. School psychologists also help students to set goals, identify action steps, communicate need, and engage in discussions to help create the connections necessary for them to develop critical academic and social emotional skills.
During this evening’s recognition, we will further highlight the work of school psychologists and the importance of the work they do each day for our students and staff.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Dr. Keith Harris, Executive Director, Accelerating Achievement & Equity
Ann C. McGreevy, Supervisor of Psychological Services and School Therapists
SUBMITTED BY:
Dr. Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board met in Closed Session at 4:00 pm in Conference Room 1A to consider matters related to personnel.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To seek Board of Education approval of a 21st Century Community Learning Center grant to support students from Hillcrest Elementary, Lincoln Elementary, Monocacy Elementary, North Frederick Elementary, and Waverley Elementary Schools and Monocacy Middle School.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a new, competitive grant from the Maryland State Department of Education (MSDE) to operate Fun Academics in the Summer Time (FAST). This is a three-year grant; programs would run in the summer of 2019, 2020, and 2021.
Grant funds will be used to operate a five-week (20 day) summer program for rising third through fifth grade students at Lincoln Elementary School and rising sixth through eighth grade students at Monocacy Middle School. One hundred eighty (180) students from the five elementary schools will be served at Lincoln Elementary and 50 students will be served at Monocacy Middle School. The program would run daily from 8:30 a.m. to 2:30 p.m.
The amount awarded by MSDE for Year 1 is $399,990. If approved by the Board of Education, grant funds will be used to:
An essential component of this FAST program, and one that sets it apart from previous FAST programs, will be experiential education in the form of field trips. Each week, students will engage in field trips that relate to curricular standards and literacy goals that align with FAST’s academic component. Grant funds have been budgeted for transportation and admission fees.
Community-based partners will provide comprehensive enrichment activities to students. Partners include Teamlink (youth development) and the YMCA of Frederick County (site supervision, sports, fitness, dance, cooking, drama). Grant funds will be used to support the work of these partners as well as provide a school nurse for the summer program through our partnership with the Frederick County Health Department.
If approved by the Board of Education, FCPS will contract with Frederick Community College to provide an English as a Second Language class to FAST parents on site at Lincoln Elementary. Grant funds have been budgeted to cover the costs of this class.
During the summer program, breakfast and lunch will be provided by the U.S. Department of Agriculture’s (USDA) Summer Meals Program. Meals will be facilitated by the FCPS Department of Food and Nutrition Services.
A total of 230 students will be served through the summer 2019 FAST program. In addition, the program will provide summer employment opportunities to 45 current FCPS teachers, community liaisons, interpreters, cafeteria workers, and bus drivers, as well as 15 staff members from our community-based partners.
Acceptance of this grant will not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to FAST.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Ms. Doreen Bass, Grants Coordinator
Ms. Kathy Prichard, Director of Elementary Schools
Dr. Stephanie Ware, Principal, Monocacy Middle School
Mr. Troy Barnes, Principal, Monocacy Elementary School
Ms. Angela Corrigan, Coordinator of Academic Achievement, Title I
Ms. Kathy Gull, English Learner Achievement Specialist, International Office
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To seek Board of Education approval of a $30,196 sub-grant to Frederick County Public Schools (FCPS) from Mt. Carmel United Methodist Church to support an after school program in partnership with Spring Ridge Elementary School.
BACKGROUND/SUMMARY: Mt. Carmel United Methodist Church has been awarded a $130,538 grant from the Maryland State Department of Education (MSDE) to operate the Hope After School Program (HASP), a 21st Century Community Learning Center in partnership with FCPS and Spring Ridge Elementary School. This is the first year of a three-year grant from MSDE.
The center will operate at Mt. Carmel, which is located less than a mile from Spring Ridge Elementary. HASP will operate four days a week (Monday – Thursday) for 30 weeks during the 2018-2019 school year.
FCPS buses will transport participating students from Spring Ridge Elementary to Mt. Carmel upon conclusion of the school day at 3:35 p.m. Students will enjoy a snack and then engage in an hour of academic instruction provided by teachers from Spring Ridge Elementary. Students then participate in an hour of enrichment activities provided by HASP enrichment staff. Students will be transported home on FCPS buses upon conclusion of the program at 6:05 p.m. A total of 30 students will be served by HASP.
Students will be identified for HASP by Spring Ridge Elementary staff based on three factors: (1) not meeting enrolled grade level standards as measured by the Developmental Reading Assessment, and Global Scholars Reading and Math; (2) participation in the Free and Reduced Meals program; and (3) documented social-emotional needs that are impacting academic performance. Letters of invitation will be extended by Spring Ridge Elementary, with an explanation of the program’s location, operating hours, transportation provisions, program goals, and a clear statement emphasizing the partnership between Spring Ridge Elementary, Mt. Carmel United Methodist Church, and participating families.
Academic instruction will focus on the use of arts integration as a strategy to engage students. There has been significant research in the past twenty years regarding the benefit of student learning that is integrated with the arts, including drama, dance, music and visual arts. Benefits include improved grades and overall test scores and increased engagement in school.
Enrichment activities provide students with opportunities to participate in artistic expression in ways that complement the academic component. Enrichment will be designed to develop healthy behaviors through holistic practices including exercise, nutrition, and stress management; develop social-emotional learning skills and character that are integrated into all activities; and incorporate student service learning.
Partnering with FCPS and Mt. Carmel on the implementation of HASP will be the Housing Authority of the City of Frederick, the Child Advocacy Center, the Delaplaine Arts Center and Young Audiences of Maryland. The Housing Authority’s Office of Family Services will help build relationships between HASP and families living in Lucas Village, a neighborhood in which many of the HASP participants live. The Child Advocacy Center will provide professional learning on trauma-informed practices to HASP staff as well as to families during family engagement evenings. The Delaplaine Arts Center will provide visual arts enrichment to the HASP program, while Young Audiences of Maryland will provide performing arts education.
If approved by the Board of Education, grant funds to FCPS will be used to:
Acceptance of this grant does not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the FCPS portion of the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to the project.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Ms. Doreen Bass, Grant Coordinator
Rev. Dr. Jennifer K. Smith, Lead Pastor, Mt. Carmel United Methodist Church
Ms. Jennifer Russo, Program Administrator, Hope After School Program
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration & Leadership
Dr. Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To seek Board of Education approval of a Striving Readers Comprehensive Literacy grant to support literacy achievement.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $900,000 grant from the Maryland State Department of Education (MSDE) for Year Two of the Striving Readers Comprehensive Literacy (SRCL) grant.
The goal of the SRCL grant is to increase student achievement in literacy. Through the use of a local needs assessment and evidence-based strategies, the grant will advance literacy for all children, birth through grade 12. In particular, the grant requires local school systems to target their activities to support students receiving English language services, free and reduced meals, and special education services in both the core curriculum and intervention services. In addition, the grant requires that activities be proportionally funded in four areas: birth to age five (15%), elementary (40%), middle (20%), and high school (20%). The grant also allows 5% of the allocation to be used for administrative costs.
If approved by the Board of Education, grant funds will be used to:
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Kevin S. Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: The Community Foundation Executive Board approved the Gifts for Education Funds grant applications at its meeting on October 26, 2018. Board approval of these grants is also required. A summary of each proposal is attached. A copy of each proposal as prepared by the applicant is available for review in the School Administration & Leadership office.
BACKGROUND/SUMMARY: On July 15, 1998, the Board of Education of Frederick County (BOE) appointed an 11-member committee to provide oversight and make recommendations for distribution of funds from the FCPS Gifts for Education Fund. The Community Foundation of Frederick County manages this fund for the purpose of supporting enrichment activities for students. In February 1999, the first round of grants was awarded. Since that time, 194 grants have been awarded totaling $91,066.
After reviewing proposals submitted for the 2018-2019 school year, the Community Foundation Grants Committee assisted in the recommendation to the following schools for eight (8) grants totaling $4,950.00.
|
SCHOOL/ORGANIZATION |
AMOUNT |
|
Linganore High |
500.00 |
|
Kemptown Elementary |
500.00 |
|
Brunswick Middle |
465.00 |
|
Thurmont Elementary |
1,000.00 |
|
Butterfly Ridge Elementary |
490.00 |
|
Middletown High |
495.00 |
|
Middletown Middle |
500.00 |
|
Gov. Thomas Johnson High |
1,000.00 |
|
TOTAL |
$4,950.00 |
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: The Community Foundation Executive Board approved these applications at its meeting on October 26, 2018. Approval of these grants by the Board of Education of Frederick County is required. A summary of each proposal is attached. A copy of each proposal as prepared by the applicant is available for review in the School Administration and Leadership office.
BACKGROUND/SUMMARY: In December 1998, Franklin and Bess Gladhill made a sizeable donation to The Community Foundation of Frederick County to be issued to Frederick County Public Schools (FCPS) for the purpose of developing, supporting, and promoting agricultural education programs and activities in our schools. This money was placed in an endowment fund, which will provide interest for FCPS use in perpetuity. Since that time, 153 grants have been awarded totaling $87,768.
After reviewing proposals submitted for the 2018-19 school year, Mrs. Gladhill recommended the following schools for six (6) grants totaling $2,765.00.
|
SCHOOL |
AMOUNT |
|
Centerville Elementary |
500.00 |
|
Rock Creek School |
300.00 |
|
Oakdale High |
500.00 |
|
Urbana High |
500.00 |
|
Tuscarora High |
465.00 |
|
Tuscarora Elementary |
500.00 |
|
TOTAL |
$2,765.00 |
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
ACTION/CONSENT – REGULAR MEETING
PROCESS STATEMENT:
On March 28, 2018, the Board of Education (Board) reviewed a preliminary draft of a new policy related to an ombuds position.
The Policy Committee reviewed new Policy 107 Office of the Ombuds on August 22, 2018 and September 26, 2018. These are BoardDocs links to the Policy Committee meetings:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B3DKG651C2D5
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B4LMBT5A7FED
On October 10, 2018, the Board discussed the proposed new Policy 107 and the proposed job description for the ombuds position. The Board referred the item back to the Policy Committee for further discussion and to seek clarification as to whether mediation was a desired skill or qualification for the position.
On October 24, 2018, the Policy Committee reviewed the additional changes, which are located in the following BoardDocs link:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B5NGD342BEC5
New Policy 107 Office of the Ombuds was presented for the Board’s third reading at work session on November 14, 2018 and it is now presented for the Board's consent and approval. (backup1)
PURPOSE OF PRESENTATION:
The Calendar Committee seeks feedback from the Board on the 2019-2020 academic school year draft calendar.
BACKGROUND/SUMMARY:
The Board of Education has charged the Calendar Committee with developing a 2019-2020 school year academic calendar. The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA and FCTA representatives.
PROCESS STATEMENT:
The FCPS Calendar Committee is a diverse committee representing of a variety of stakeholder groups. The Board of Education sent out a FindOutFirst in July of 2018 advertising for parent and community representatives to serve on the committee. Applications were received and parent and community representatives were selected. The membership of the committee is a diverse cross-section of both community and FCPS stakeholders. In addition to the parent and community members selected to serve on the committee, community members always have the opportunity to offer feedback via the FCPS website and at Board of Education meetings.
PRESENTER(S) & TITLE(S):
Tracey Lucas, Executive Director of School Administration and Leadership, Committee Co-chair
Julie Marker, Parent Representative, Committee Co-chair
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
The Board discussed its Legislative Principles for the 2019 Legislative Session and reviewed a draft at its regular meeting on October 10, 2018. Changes and amendments were discussed and proposed; the draft has been revised for further consideration. Additional language, edits, etc. are highlighted in the document.
Final approval will be sought at the November 28, 2018 Board meeting.
The approved Legislative Principles will be provided to the Frederick County Delegation prior to the start of the 2019 session.