PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase and delivery of disposable food service supplies for use by the Food and Nutrition Services Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for floor and carpet maintenance equipment for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 1-19.
BACKGROUND/SUMMARY: The FY19 Approved Operating Budget included estimated category totals for FCPS' three charter schools. The actual line-item budgets developed by the charter schools were created after they received their official per-pupil allocations. This amendment adjusts MSDE categories to align with the actual budgets of the charter schools.
The FY19 Approved Operating Budget included an estimated fund balance for FCPS' three charter schools of $750,000. The charter schools fund balance available to use exceeded this estimate. In order to align the revenue portion of the budget, $22,391 must be transferred from unanticipated revenue to the charter schools fund balance. This adjustment is budgetary only; any spending of fund balance will come from the Charter School’s reserves.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
The Construction Documents (CD) for the Urbana Elementary School (UES) Replacement Project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The CD submission presentation is attached (see backup 1) showing the site plan, building orientation, floor plans and proposed building elevations for the new school. The CD drawings are the final phase of the three-phase design process.
BACKGROUND/SUMMARY:
A new elementary school housing grades Pre-K through 5th grade is being designed and constructed to replace the existing UES. The location is on the same 19 acre site located at 3554 Urbana Pike, Frederick, MD 21704.
The project received BOE approval of the Feasibility Study in November 2014, and planning approval from the State in December 2014. Funding for design (architect and construction manager selections) was received in FY18 (July 1, 2017). The educational specifications and architect selection were approved by the BOE on August 9, 2017. The Schematic Design was approved by the BOE on February 28, 2018 and the State PSCP on May 10, 2018. The Design Development documents were approved by the BOE on June 27, 2018. The project architect is Grimm & Parker Architects and the construction manager is Oak Contracting, LLC.
The school will have a state rated capacity of 725 students, is comprised of approximately 98,000 gross square feet, and will not include a Parks and Recreation Center. The new UES replacement will be an energy efficient building that meets, at a minimum, USGBC LEED Silver certification requirements, current local building codes, and the educational program specifications. The design is performed in accordance with the State of Maryland IAC and DGS requirements.
The design includes the latest technology and security features including wall-to-wall wireless communication. During the review of our prototype design, several design modifications and improvements have been incorporated. The enhancements include, the relocation of the stage within the cafeteria to provide more seating and better views, two maker space labs in lieu of hardwired computer labs, two calming rooms, a full size gymnasium, and updated secure entry access into the building. The Mechanical HVAC System has been revised to a Hybrid Mechanical HVAC which combines both a Geothermal HVAC System and a VRF HVAC System.
The project team has developed the following Project Schedule Milestones:
The substantial completion date for construction is June 30, 2020, and the new UES will open for school in September 2020. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
Staff requests the BOE’s approval during action/consent of the Construction Documents. Once approved, the documents will be submitted to the State IAC for their review and approval.
PRESENTER(S) & TITLE(S):
Kristy Price and Don Porter – Grimm and Parker Architects
Bradley W. Ahalt, FCPS Construction Management Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation 200-06 Change Orders to Construction Projects, staff requests approval of the following change order (see backup 1) for the Urbana Elementary School Replacement Project:
BACKGROUND/SUMMARY: During the last three school construction projects, feedback from administrators has been that they would appreciate support during the furniture selection process. Staff believes having the architect narrow options and provide realistic furniture selections will save time and resources. The architect has expertise in this area and it will be advantageous to allow them to support this request.
Staff recommends approval of this change order during action/consent.
PRESENTER(S) & TITLE(S):
Roger Fritz, Director of Construction Management
Brad Ahalt, Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) to revise the study area and scope of work for the Urbana area redistricting study.
BACKGROUND/SUMMARY: On June 13, 2018, the BOE approved the study area and scope of work for the Urbana area redistricting study (see backup 1). In September 2018, Frederick County Government requested that the BOE move the design of the east county area elementary school into FY19. The design contract for this project was awarded in October 2018, and the project is now on schedule to open in the fall of 2021.
PROCESS STATEMENT: The new east county area elementary school will be located on Gas House Pike in the Hamptons West neighborhood of Lake Linganore. This new school is expected to primarily relieve Deer Crossing ES but may also impact Oakdale and New Market elementary schools. In addition, this new school is likely to feed to either Oakdale and/or New Market middle schools.
The BOE directed staff to review the existing parameters for the Urbana area redistricting study, expand these, and incorporate the area needed for east county area elementary school. Staff recommends that we amend the Urbana study to include Deer Crossing, New Market, Liberty, Twin Ridge elementary schools, and Spring Ridge ES and Governor Thomas Johnson MS attendance areas east of the Monocacy River. Staff also recommends renaming the study, East County Area Redistricting Study (see backup 2).
The redistricting study would include a phased implementation to open Urbana and Sugarloaf elementary schools for the 2020-21 school year, and the new east county area elementary school for the 2021-2022 school year.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor of Facilities Planning
SUBMITTED BY: Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The January - March 2019 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1),(9) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to appoint a new member to the OPEB Trust Fund Investment Committee, to discuss matters related to personnel, and to discuss a new negotiation strategy.
PURPOSE OF PRESENTATION:
Recognition of Veterans Day (November 11, 2018)
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) is proud to highlight some of the activities that took place in recognition of Veterans Day. FCPS is also proud to recognize FCPS employees and their family members who are veterans.
For the second year, FCPS has sponsored the Veteran in Education Service Award to honor FCPS employees who have served our nation in the armed forces and provided exemplary service to FCPS and the community (by showing integrity and trustworthiness, perseverance, selflessness, and teamwork). Community members were invited to nominate FCPS veterans; a committee of FCPS staff, community members and veterans reviewed all nominations and chose the award winner.
Ms. Colleen Bernard and Mr. Dave Kehne will introduce a video highlighting activities that took place in schools across the county. The video also highlights FCPS employees and their family members who are veterans. Following the video, Ms. Bernard and Mr. Kehne will introduce Joseph “Fritz” Baclawski, Social Studies Teacher at Urbana High School and a U.S. Army veteran, as the winner of the 2018 FCPS Veteran in Education Service Award for recognition by the Board. Mr. Baclawski will also be presented with a plaque graciously sponsored by Woodsboro Bank.
PRESENTER(S) & TITLE(S):
Colleen Bernard, Curriculum Specialist for Secondary Social Studies
David Kehne, Principal, Urbana High School
Steven Heine, CEO, Woodsboro Bank
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1),(9) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to appoint a new member to the OPEB committee, to discuss a personnel issue, and to discuss a new negotiation strategy.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To receive Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbook(s) listed on the attached memorandum were on public display at the Brunswick Branch Library and Frederick County Public Schools Central Office Building at 191 South East Street from October 22 - 29, 2018.
PROCESS STATEMENT:
FCPS Regulation 500-38, “D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase.”
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
The Construction Documents (CD) for the Urbana Elementary School (UES) Replacement Project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The CD submission presentation is attached (see backup 1) showing the site plan, building orientation, floor plans and proposed building elevations for the new school. The CD drawings are the final phase of the three-phase design process.
BACKGROUND/SUMMARY:
A new elementary school housing grades Pre-K through 5th grade is being designed and constructed to replace the existing UES. The location is on the same 19 acre site located at 3554 Urbana Pike, Frederick, MD 21704.
The project received BOE approval of the Feasibility Study in November 2014, and planning approval from the State in December 2014. Funding for design (architect and construction manager selections) was received in FY18 (July 1, 2017). The educational specifications and architect selection were approved by the BOE on August 9, 2017. The Schematic Design was approved by the BOE on February 28, 2018 and the State PSCP on May 10, 2018. The Design Development documents were approved by the BOE on June 27, 2018. The project architect is Grimm & Parker Architects and the construction manager is Oak Contracting, LLC.
The school will have a state rated capacity of 725 students, is comprised of approximately 98,000 gross square feet, and will not include a Parks and Recreation Center. The new UES replacement will be an energy efficient building that meets, at a minimum, USGBC LEED Silver certification requirements, current local building codes, and the educational program specifications. The design is performed in accordance with the State of Maryland IAC and DGS requirements.
The design includes the latest technology and security features including wall-to-wall wireless communication. During the review of our prototype design, several design modifications and improvements have been incorporated. The enhancements include, the relocation of the stage within the cafeteria to provide more seating and better views, two maker space labs in lieu of hardwired computer labs, two calming rooms, a full size gymnasium, and updated secure entry access into the building. The Mechanical HVAC System has been revised to a Hybrid Mechanical HVAC which combines both a Geothermal HVAC System and a VRF HVAC System.
The project team has developed the following Project Schedule Milestones:
The substantial completion date for construction is June 30, 2020, and the new UES will open for school in September 2020. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
Staff requests the BOE’s approval of the Construction Documents. Once approved, the documents will be submitted to the State IAC for their review and approval.
PRESENTER(S) & TITLE(S):
Kristy Price and Don Porter – Grimm and Parker Architects
Bradley W. Ahalt, FCPS Construction Management Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation 200-06 Change Orders to Construction Projects, staff requests approval of the following change order (see backup 1) for the Urbana Elementary School Replacement Project:
BACKGROUND/SUMMARY: During the last three school construction projects, feedback from administrators has been that they would appreciate support during the furniture selection process. Staff believes having the architect narrow options and provide realistic furniture selections will save time and resources. The architect has expertise in this area and it will be advantageous to allow them to support this request.
Staff recommends approval of this change order.
PRESENTER(S) & TITLE(S):
Roger Fritz, Director of Construction Management
Brad Ahalt, Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) to revise the study area and scope of work for the Urbana area redistricting study.
BACKGROUND/SUMMARY: On June 13, 2018, the BOE approved the study area and scope of work for the Urbana area redistricting study (see backup 1). In September 2018, Frederick County Government requested that the BOE move the design of the east county area elementary school into FY19. The design contract for this project was awarded in October 2018, and the project is now on schedule to open in the fall of 2021.
PROCESS STATEMENT: The new east county area elementary school will be located on Gas House Pike in the Hamptons West neighborhood of Lake Linganore. This new school is expected to primarily relieve Deer Crossing ES but may also impact Oakdale and New Market elementary schools. In addition, this new school is likely to feed to either Oakdale and/or New Market middle schools.
The BOE directed staff to review the existing parameters for the Urbana area redistricting study, expand these, and incorporate the area needed for east county area elementary school. Staff recommends that we amend the Urbana study to include Deer Crossing, New Market, Liberty, Twin Ridge elementary schools, and Spring Ridge ES and Governor Thomas Johnson MS attendance areas east of the Monocacy River. Staff also recommends renaming the study, East County Area Redistricting Study (see backup 2).
The redistricting study would include a phased implementation to open Urbana and Sugarloaf elementary schools for the 2020-21 school year, and the new east county area elementary school for the 2021-2022 school year.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor of Facilities Planning
SUBMITTED BY: Paul A. Lebo, Chief Operating Officer
The Board will approve this third and final reading of its 2019 Legislative Principles, which were developed and discussed at the regular meetings on October 10, 2018 and November 14, 2018.
PURPOSE OF PRESENTATION:
Staff will present to the Board of Education of Frederick County (BOE) an update on the plan for FCPS to submit a request for school bus funding from the Environment Mitigation Trust.
BACKGROUND/SUMMARY:
The U.S. Environmental Protection Agency (EPA) filed suit against the Volkswagen Corporation because of software that was installed in their vehicles from 2009-2015 that circumvented EPA emissions standards for Nitrogen Oxides (NOx). The result of the suit was the establishment of an Environment Mitigation Trust (VW Trust) to fund remediation projects. The State of Maryland is eligible to receive $75.7 million from the VW Trust for remediation projects defined in the Maryland Mitigation Plan.
FCPS is eligible to request partial funding for vehicle replacements under this plan. The mitigation plan will provide the funding necessary to cover the additional cost for an alternative fuel vehicle. Maryland has specific requirements and standards for school buses outlined in COMAR and by the Maryland Motor Vehicle Administration. The vehicle funding request will need to ensure that the alternative fuel vehicles meet these standards. The deadline for submission has been extended until March 1, 2019.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Fred Punturiero, Director of Transportation
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
The Board will review the draft recommendations developed by the Kirwan Commission and the impact that these recommendations may have in the 2019 Legislative Session.
http://dls.maryland.gov/pubs/prod/NoPblTabMtg/CmsnInnovEduc/2018_11_14_AccountabilityDraft2.pdf
The Board will also approve testimony for submission to the Commission's public hearing on November 29, 2018.
PRESENTER(S) & TITLE(S):
Joy Schaefer, Board Member
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board will meet in Closed Session at 8:30 pm in Conference Room 1A to discuss matters related to personnel.