In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board met in Closed Session on Wednesday, November 28th at 8:40 pm in Conference Room 1A to consider matters related to personnel.
PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitation.
Bid 19C10, Carroll Manor Elementary School Window and Door Replacement – Phase I
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for all labor, materials, equipment, and services necessary for the replacement of windows, exterior doors, curtain walls, and cabinet unit ventilators for six classrooms at Carroll Manor Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Vernon Beals, Project Manager III, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Joint Powers Alliance (NJPA).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the replacement of a switchboard at Middletown High School. The contract may also be utilized for future electrical contracting needs, should they arise, at other FCPS locations.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Curtis Orndorff, Building Maintenance Manager, Facilities Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the National Cooperative Purchasing Agency (NCPA).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the installation and/or renovation of tennis, basketball, and volleyball courts, running tracks and in-line hockey rinks.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Tony Ray, Project Manager III, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of general music education supplies and equipment.
PRESENTER(S) & TITLE(S):
Billie Laughland, Purchasing Agent
Susan Thomas, Curriculum Specialist, Elementary Visual Performing Arts
Kim Hirschmann, Acting Curriculum Specialist, Secondary Visual Performing Arts
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for professional consultant services to conduct a facility feasibility analysis for Brunswick High School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Holly Nelson, AICP, Facilities Planner, Division of Operations
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for Construction Management Services for the Waverley Elementary School Replacement project.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the replacement of two 10,000-gallon water storage tanks originally installed in 1981 at Kemptown Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Thomas Mulligan, Project Manager III, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the qualification status of roofing contractors for roofing projects over $250,000.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation 200-06, Change Orders to Construction Projects, staff requests approval of the following design proposed change order (PCO) for the Rock Creek School (RCS) replacement project:
BACKGROUND/SUMMARY:
On August 22nd 2018, the Board of Education of Frederick County (BOE) provided direction and approval for modifying the plans of the new Rock Creek School to more closely align with the state funding participation goals for new construction. As a result, FCPS directed the design team to make the entire middle school wing an add alternate to this project.
Two different sets of plans are required. One to show the base bid configuration, and one plan will show the add-alternate configuration. The architect also needs to indicate on the plans the connection of the middle school wing to the remainder of the building in the base bid condition. Additionally, the project specifications need to be updated to clearly delineate the scope for the base bid and alternate. These modifications are already shown, and were approved by the BOE, in the design development submission. http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B5MJ9C4BE297.
This PCO is needed to proceed with changes necessary to complete the construction document submission which will be submitted to the BOE for approval.
FCPS Construction Management received a credit for design services not utilized on this project and will apply this credit to the change order. No additional funding for the project is required to approve the PCO.
Staff recommends approval of this change order.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
The Board of Education Meeting Dates for July 2019 through June 2020 are scheduled on the second and fourth Wednesdays of the month with exceptions occurring in October and November to accommodate the observance of Yom Kippur and the Thanksgiving holiday. The meetings in October will be held on the 3rd and 5th Wednesdays of the month, and the second meeting in November will be held on the 4th Monday. Only one meeting is scheduled during the months of July, December and April.
Board members are asked to adopt the 2019-2020 Board meeting dates calendar.
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On September 26, 2018, the Policy Committee reviewed changes to Policy 443 Creating Welcoming and Affirming Schools for Transgender and Gender Nonconforming Students. The proposed changes resulted in discussion by the Policy Committee and public comments at the August 22, 2018 meeting.
Here are the BoardDocs links to both Policy Committee meetings:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B3DKF8519EFD
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B4LM6W59C535
Recommended edits to Policy 443 are presented for the Board of Education’s review and discussion. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett, Ken Kerr, and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
BOARD UNANIMOUSLY VOTED TO REMOVE THIS AGENDA ITEM AND BRING BACK AT A FUTURE DATE
PURPOSE OF PRESENTATION:
To review survey and progress measures for Goal 3 of the FCPS Strategic Plan, as well as successful strategies and evidence towards the goals.
BACKGROUND/SUMMARY:
In the 2015-2016 school year (SY), FCPS initiated a new 5-year Strategic Plan containing five Aspirational Goals, 10 priorities (two per goal), and subsequent measurable goals. Goal 3 states that FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Indicators relevant to measuring the progress for Goal 3 include stakeholder perception related to the availability of courses, instructional materials, and programs in schools; student-computer ratio; school enrollment capacity; stakeholder perception related to communication of the FCPS budget and allocation of resources; status of budget award; and repeat findings on external audits.
Data from the 2015-2016 SY (baseline) and 2016-2017 SY were shared previously; progress will be discussed today as a third year of data are presented from the 2017-2018 SY. In addition, key successes, including relevant tasks/strategies and other important variables/challenges, will be discussed as evidence towards meeting goals.
PROCESS STATEMENT:
A cross-departmental Strategic Plan Reporting workgroup was established to facilitate reporting on each goal. The System Accountability and School Improvement (SASI) department collects data on strategic plan measures from various FCPS departments. The first year of baseline data was presented across board meetings held between August 2016-February 2017. The second year of data was presented across board meetings held between August 2017-March 2018. The targets for each measurable goal are based on the decisions made by the Board in May 2017. For all measures that incorporate survey favorability, the board is seeking >80% favorability from all stakeholder groups. Favorability is defined as the top two positive responses.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
Heather Clabaugh, Budget Officer, Fiscal Services
Edward Gardner, Director, Technology Infrastructure
Beth Pasierb, Facilities Planning Supervisor, Facilities Services
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Staff will review the FCPS ESSA Report Card results with the Board of Education and address any questions the board may have.
BACKGROUND/SUMMARY: With the reauthorization and passing of the Every Student Succeeds Act, the Maryland State Department of Education embarked on a 2-year process to develop a new accountability system for schools across the state. On December 4, 2018 the state board of education released the first set of report cards under this new accountability system.
PRESENTER(S) & TITLE(S):
Dr. Jamie Aliveto, Director, System Accountability and School Improvement
SUBMITTED BY:
Dr. Jamie Aliveto, Director, System Accountability and School Improvement
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To celebrate National Computer Science Education Week.
BACKGROUND/SUMMARY:
Students and faculty from Frederick County Public Schools (FCPS) joined others across the nation to celebrate National Computer Science Education Week, December 3 to 9. Computer science curriculum is accessible and engaging for all students, regardless of background or prior experience and is a medium for problem solving and self-expression within our FCPS courses.
PROCESS STATEMENT:
National Computer Science Education Week showcases computer science across the country. Student participation continues to grow in “Hour of Code” events. Information will be disseminated to show growth and the possibility for expansion. FCPS will continue to provide opportunities for students to engage with culturally and personally relevant topics in a wide variety of computer science related fields.
PRESENTER(S) & TITLE(S):
Norm McGaughey, Coordinator, Career & Technology Education
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Board approval of the Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The January - March 2019 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation 200-06, Change Orders to Construction Projects, staff requests approval of the following design proposed change order (PCO) for the Rock Creek School (RCS) replacement project:
BACKGROUND/SUMMARY:
On August 22nd 2018, the Board of Education of Frederick County (BOE) provided direction and approval for modifying the plans of the new Rock Creek School to more closely align with the state funding participation goals for new construction. As a result, FCPS directed the design team to make the entire middle school wing an add alternate to this project.
Two different sets of plans are required. One to show the base bid configuration, and one plan will show the add-alternate configuration. The architect also needs to indicate on the plans the connection of the middle school wing to the remainder of the building in the base bid condition. Additionally, the project specifications need to be updated to clearly delineate the scope for the base bid and alternate. These modifications are already shown, and were approved by the BOE, in the design development submission. This PCO is needed to proceed with changes necessary to complete the construction document submission which will be submitted to the BOE for approval.
FCPS Construction Management received a credit for design services not utilized on this project and will apply this credit to the change order. No additional funding for the project is required to approve the PCO.
Staff recommends approval of this change order.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
The Calendar Committee seeks approval from the Board for the 2019-2020 academic school year.
BACKGROUND/SUMMARY:
The Board of Education has charged the Calendar Committee with developing a 2019-2020 school year academic calendar. The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA and FCTA representatives.
PROCESS STATEMENT:
The FCPS Calendar Committee presented a draft calendar to the Board of Education at its regular meeting on November 14, 2018. The Board asked for community feedback, which will be gathered and shared with the Board. The committee asks that the Board consider the feedback, make any needed changes, and approve the 2019-2020 academic school year calendar.
PRESENTER(S) & TITLE(S):
Tracey Lucas, Executive Director of School Administration and Leadership, Committee Co-chair
Julie Marker, Parent Representative, Committee Co-chair
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Review of the Other Post-Employment Benefits (OPEB) Task Force update on funding and plan mitigation opportunities.
BACKGROUND/SUMMARY:
The purpose of today’s presentation is to provide an update from the OPEB Sub Committee convened at the Board’s request.
November 29, 2017 the Board received the FCPS biannual OBEB valuation report from Leslie Pellegrino, CFO and Kevin Binder, Bolton Partners, Inc.
The report indicated that with an investment rate of 7.5% and an annual budget contribution of $26.3 million per year, FCPS would be in a position to realize a 50% funding level over a 30 year period.
In response to this challenge, the Board recommended that a subcommittee be established to identify options to address the OPEB liability. This workgroup, comprised of members from the Insurance Council, was tasked with evaluating options to mitigate, eliminate, and/or control the growth of the OPEB liability.
The OPEB Subcommittee has met to review and consider a variety of options intended to address both the funding obligation and cost containment measures. As a result of their deliberations, an approach of a two part (Phase I and Phase II) action plan is being brought forth for review. Phase I action item can be immediately considered for FY20. The jointly identified Phase II action items require further research along with a fiscal impact note which will be provided by the actuaries/consultants.
The Subcommittee acknowledges that any changes to the employee and/or retiree benefit program would ultimately be subject to the formal negotiations process. Annual Board contributions to the OPEB Trust continue to be determined through the operating budget process.
It is important to note that no change to retiree/employee health benefits is being brought forward.
PRESENTER(S) & TITLE(S):
Penny Opalka, Senior Benefits Manager
Missy Dirks, President FCTA
John Gates, UniServ Director, FASSE
SUBMITTED BY:
Penny Opalka, Senior Benefits Manager
The Board will review their comment to proposed changes for defining and identifying the "gifted and talented" student group to COMAR 13A.04.07 Gifted & Talented Education, due to the Maryland State Department of Education (MSDE) by January 7, 2019.
http://marylandpublicschools.org/stateboard/Documents/10232018/TabF-GiftedTalented.pdf
The Board will review the December 18, 2018 agenda in preparation for their joint meeting with the Frederick County Delegation.