PRESENTATION OF 1 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation.
Bid 19C4, Urbana Elementary School Replacement – Construction Stage II
BACKGROUND/SUMMARY: Bids will be solicited for the construction of the new Urbana Elementary School. Urbana Elementary will be the fourth iteration of the FCPS’ prototype elementary school design. The new two-story building will be approximately 98,000 gross square feet in size and have a state rated student capacity of 725 students. The new Urbana Elementary School is anticipated to open in August 2020.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for Construction Management Services for the new East County Elementary School project.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Staff will present a Memorandum of Understanding (MOU) (see backup 1) with the Young Men’s Christian Association of Frederick County (YMCA) and the Board of Education of Frederick County (BOE) for consideration and approval.
BACKGROUND/SUMMARY:
The YMCA acquired the property between Urbana High School and Middle School and is planning to build a south county facility on the property. The State Highway Administration directed the YMCA to coordinate with the adjacent property owner (the BOE) to allow access to their site through the existing private Campus Drive. The YMCA has proposed an entrance from MD 80 through Campus Drive to access the planned Urbana YMCA.
FCPS staff has been meeting with YMCA staff to discuss the conditions of access through Campus Drive to the proposed Urbana YMCA property. The improvements are a requirement of site plan approval and are designed to help ensure safe pedestrian and improved vehicular access.
The YMCA has agreed to construct improvements to the entrance of Campus Drive and to reconstruct the access to the parking and fields on the west side of Urbana HS. In addition, the YMCA has agreed to improve pedestrian access to the high school from MD 80 by extending the sidewalk on the north side of Campus Drive and along the first parking lot on the west side of the high school. Improvements will be made to the parking lot as necessary. The YMCA will also construct a private road from Campus Drive, through their property, and connecting to Urbana MS. The MOU addresses the required future access and construction easements in addition to the planned improvements.
Attached is a copy of the MOU and proposed site plan between the BOE and the YMCA of Frederick County. Staff recommends the approval of the MOU.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On May 23, 2018, the Policy Committee reviewed changes to Policy 405 Graduation Requirements due to HB 193 from the 2018 legislative session.
This is the BoardDocs link to the May 23, 2018 Policy Committee item: http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AXVR4L6B91F5
On June 27, 2018, the Board of Education (Board) discussed recommended edits to Policy 405. Following that discussion additional edits were incorporated into Policy 405 which are presented for the Board’s review and discussion as a second reading. (backup1) Graduation Requirements for Public High Schools in Maryland is also attached for reference. (backup2)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
Tracey Lucas, Executive Director of School Administration and Leadership
Dr. Keith Harris, Executive Director of Accelerating Achievement and Equity
Dr. Jamie Aliveto, Director of System Accountability and School Improvement
Dr. George Seaton, Director of Curriculum
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To review survey and progress measures for Goal 3 of the FCPS Strategic Plan, as well as successful strategies and evidence towards the goals.
BACKGROUND/SUMMARY: In the 2015-2016 school year (SY), FCPS initiated a new 5-year Strategic Plan containing five Aspirational Goals, 10 priorities (two per goal), and subsequent measurable goals. Goal 3 states that FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Indicators relevant to measuring the progress for Goal 3 include stakeholder perception related to the availability of courses, instructional materials, and programs in schools; student-computer ratio; school enrollment capacity; stakeholder perception related to communication of the FCPS budget and allocation of resources; status of budget award; and repeat findings on external audits.
Data from the 2015-16 SY (baseline) and 2016-17 SY were shared previously; progress will be discussed today as a third year of data are presented from the 2017-18 SY. In addition, key successes, including relevant tasks/strategies and other important variables/challenges, will be discussed as evidence towards meeting goals.
PROCESS STATEMENT: A cross-departmental Strategic Plan Reporting workgroup was established to facilitate reporting on each goal. The System Accountability and School Improvement (SASI) department collects data on strategic plan measures from various FCPS departments. The first year of baseline data was presented across board meetings held between August 2016-February 2017. The second year of data was presented across board meetings held between August 2017-March 2018. The targets for each measurable goal are based on the decisions made by the Board in May 2017. For all measures that incorporate survey favorability, the board is seeking >80% favorability from all stakeholder groups. Favorability is defined as the top two positive responses.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
Heather Clabaugh, Budget Officer, Fiscal Services
Edward Gardner, Director, Technology Infrastructure
Beth Pasierb, Facilities Planning Supervisor, Facilities Services
SUBMITTED BY:
Jamie Aliveto, Director, System Accountability and School Improvement
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (9) the Board will meet in Closed Session at 4:15 pm in Conference Room 5A to consider matters related to a personnel appeal, and negotiations with the Frederick County Teachers Association (FCTA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1),(9) the Board met in Closed Session at 4:15 pm in Conference Room 5A to consider matters related to a personnel appeal, and negotiations with the Frederick County Teachers Association (FCTA).
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
Staff will present a Memorandum of Understanding (MOU) (see backup 1) with the Young Men’s Christian Association of Frederick County (YMCA) and the Board of Education of Frederick County (BOE) for consideration and approval.
BACKGROUND/SUMMARY:
The YMCA acquired the property between Urbana High School and Middle School and is planning to build a south county facility on the property. The State Highway Administration directed the YMCA to coordinate with the adjacent property owner (the BOE) to allow access to their site through the existing private Campus Drive. The YMCA has proposed an entrance from MD 80 through Campus Drive to access the planned Urbana YMCA.
FCPS staff has been meeting with YMCA staff to discuss the conditions of access through Campus Drive to the proposed Urbana YMCA property. The improvements are a requirement of site plan approval and are designed to help ensure safe pedestrian and improved vehicular access.
The YMCA has agreed to construct improvements to the entrance of Campus Drive and to reconstruct the access to the parking and fields on the west side of Urbana HS. In addition, the YMCA has agreed to improve pedestrian access to the high school from MD 80 by extending the sidewalk on the north side of Campus Drive and along the first parking lot on the west side of the high school. Improvements will be made to the parking lot as necessary. The YMCA will also construct a private road from Campus Drive, through their property, and connecting to Urbana MS. The MOU addresses the required future access and construction easements in addition to the planned improvements.
Attached is a copy of the MOU and proposed site plan between the BOE and the YMCA of Frederick County. Staff recommends the approval of the MOU.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On September 26, 2018, the Policy Committee reviewed changes to Policy 443 Creating Welcoming and Affirming Schools for Transgender and Gender Nonconforming Students. The proposed changes resulted in discussion by the Policy Committee and public comments at the August 22, 2018 meeting.
Below are the BoardDocs links to both Policy Committee meetings:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B3DKF8519EFD
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B4LM6W59C535
On December 12, 2018, recommended edits to Policy 443 were presented for the Board of Education’s review and discussion.
Policy 443 Creating Welcoming and Affirming Schools for Transgender and Gender Nonconforming Students is now presented for the Board’s approval. (backup1)
PRESENTER(S) & TITLE(S):
Elizabeth Barrett and Joy Schaefer, Board of Education Members
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To review the fiscal year 2020 Superintendent’s Recommended Operating Budget with the Board of Education of Frederick County (BOE).
BACKGROUND/SUMMARY: The Superintendent released her fiscal year 2020 Recommended Operating Budget on January 7, 2019. The budget aligns with the BOE's strategic plan and totals $629.8 million. This budget is 4.5% more than the fiscal year 2019 budget, and has $20.1 million more in expenditures than revenues.
The BOE is scheduled to hold budget discussions with individual divisions and departments of FCPS during a scheduled budget work session on January 16, 2019 from 9:30 – 3:30. The BOE is then scheduled to approve a proposed budget at the January 23, 2019 Board meeting to take to the February public hearing. The BOE Operating Budget public hearing is scheduled for Wednesday, February 6, 2019 at 7:00 p.m. in the central office board room.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
School Calendar Legislation:
The Maryland Association of Boards of Education (MABE) has drafted school calendar legislation and is in the process of formalizing sponsorship.
Recognizing that the bill sponsor(s) may not necessarily agree on all of the specific language proposed, the draft is intended to represent the full scope of MABE's desire to obtain local board governance and school system administrative control over local school year calendars.
Kirwan Commission Update:
The Kirwan Commission on Innovation and Excellence in Education met on December 18 and 19 to take final actions on each of its four working group reports and the fifth policy area recommendations on governance and accountability.
Key actions and decisions:
During these two-day meetings, the Commission received a letter from presiding officers Senate President Mike Miller and House Speaker Mike Busch, which included the following direction:
The letter concludes with leadership requesting that the Commission recommend a small working group to work with staff to review and develop formula recommendations to be considered by the full Commission in the fall of 2019.
Therefore, the Commission’s final report will provide the blueprint for legislation in 2019 which is likely to contain many of the major policy recommendations in each of the five policy areas.
The legislature will also need to decide on whether or how to mandate that the Governor include the called for increases in education aid in FY 2021 (the budget that will be before the legislature in the 2020 session). This issue was highlighted when the Commission debated and decided in the final hours of its Dec. 19 meeting to urge the Governor to include $325 million in his FY 2020 budget to begin providing increased state funding in key areas. The Commission considered and adopted a set of funding proposals totaling $200 million, ultimately deciding to add $125 million for special education. Again, the legislature cannot increase the operating budget submitted by the Governor for the FY 2020 fiscal year and so the Commission’s set of FY 2020 funding requests will be at the Governor’s discretion. However, the $325 million total is precisely the sum of the $200 million already in reserve to implement Kirwan recommendations (per legislation enacted in 2018), and the $125 million in casino revenue required to be spent on increasing public education funding in areas aligned with the Commission’s work (per the “Question 1” constitutional amendment adopted by voters in November of 2018).
On behalf of all local boards, MABE supported the core recommendations included in each of the four policy areas developed by the working groups. However, MABE strongly opposed the final recommendations on Governance and Accountability, which includes a proposal to create the “Independent Oversight Board with authority to develop a comprehensive plan for implementing the Commission’s recommendations and then hold all the State and local institutions and agencies involved in that plan accountable for carrying out their assigned roles.”
Unfortunately, the overwhelming majority of commissioner’s voted in favor of establishing the new oversight board. Therefore, we should anticipate a bill to launch many of the Commission’s key policy recommendations, including some form of new governance and accountability system.
In addition, if new funding is to be mandated in the FY 2021 budget, including new grants or any changes to the funding formulas, the General Assembly would have to pass a bill to do so the 2019 session. The Commission is scheduled to meet on Friday, January 18, 2019 to issue its final report, which is being finalized based on the actions taken on December 19, 2018.
The Commission’s webpage provides access to the meeting agendas, materials, video recordings, and live streaming of the proceedings.
http://dls.maryland.gov/policy-areas/commission-on-innovation-and-excellence-in-education