PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends rejection by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation was to establish a contract for the replacement of roof sections and all associated work at Valley Elementary and Thurmont Middle Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to replace the fire alarm system at Wolfsville Elementary School, bringing the existing system up to local code and ADA standards.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Tony Ray, Project Manager III, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for all labor, materials, equipment, and services necessary for the replacement of windows, exterior doors, curtain walls, and cabinet unit ventilators for six classrooms at Carroll Manor Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Vernon Beals, Project Manager III, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to qualify and select community-based organizations to join Frederick County Public Schools in its application request to the Maryland State Department of Education (MSDE) for funding through the 21st Century Community Learning Center program.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Doreen Bass, Grants Coordinator, School Administration and Leadership
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to a establish contract with an evaluator to measure the relevance, effectiveness and impact of grant funded extended learning opportunities.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Doreen Bass, Grants Coordinator, School Administration and Leadership
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the distribution and purchase of various food products to be utilized by the Food and Nutrition Services Department and other K-12 Public Agencies.
In 2018, Frederick County Public Schools (FCPS) welcomed the opportunity to become the Lead Agency on behalf of U.S Communities for Food Products and Distribution for K-12 and Other Public Agencies. FCPS is currently using U.S Communities Contract 2014-39, which this solicitation will be replacing upon May 30, 2019 expiration. U.S Communities reimburses Lead Agency districts for their time on the solicitation and contract management.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Seeking approval from the Board of Education (BOE) of Frederick County to make optional certificate redemptions on the central office lease on the regularly scheduled March 1, 2019 payment.
BACKGROUND/SUMMARY: In 2007, the Board of Education of Frederick County financed the Central Office building lease through issuing Series 2007 Certificates of Participation to investors. In 2009, a Supplemental Conditional Purchase Installment account was set up with the Indenture Trustee, U.S. Bank in compliance with the Trust Indenture. Any unspent monies remaining in this account on September 1, 2018 were to be used to redeem the Series 2007 Certificates on the earliest practicable redemption date, which would be March 1, 2019. (Exhibit A)
As of January 15, 2019, the account balance was $9,327.03 and U.S. Bank has informed us that these funds can be used towards an optional redemption if they receive written direction from the BOE by January 29, 2019.
In addition, we anticipate $199,604.64 available from the finalized sale of 103 Prospect Street, Middletown, MD to apply as an optional certificate redemption. U.S. Bank has instructed that we must provide written direction from the BOE by January 29, 2019, in order to apply these additional funds on the March 1, 2019 redemption date.
This request is for written direction from the BOE instructing U.S. Bank to:
PRESENTER(S) & TITLE(S):
Andrea Shepherd, Assistant Manager, Financial Reporting
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Staff seeks direction from the Board of Education of Frederick County (BOE) about a potential shared use agreement with the Young Men’s Christian Association of Frederick County (YMCA) for instructional space in the Phase II portion of the South County YMCA project.
BACKGROUND/SUMMARY:
The YMCA is in the planning and design phase for the building of the South County YMCA. While coordinating with the YMCA staff on the development of the MOU, the phase II plans for the building were discussed. During these meetings, the topic of shared use space was discussed. Staff began preliminary discussions with the YMCA about FCPS needs to determine if shared space was feasible. FCPS staff provided a list of requirements for space needs, and the YMCA determined that the uses were compatible with their needs.
The YMCA provided draft floor plans (see backup 1) for FCPS to consider, and staff believes there is potential for a shared use model to support the educational program at Urbana Middle School (UMS). This opportunity would increase the capacity at UMS for a growing community.
Staff seeks the BOE’s direction about a potential partnership for shared space in the South County YMCA.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: As a result of Maryland’s Every Student Succeeds Act (ESSA) and changes to accountability, the discussion today will focus on reviewing the priorities and measurable goals of our Strategic Plan.
BACKGROUND/SUMMARY: The BOE worked with staff and the community to develop a new strategic plan. This plan is a dynamic document intended to guide our work as a system for the next 5 to 10 years. At the December 17, 2014 meeting, the BOE approved aspirations, priorities, and a theory of action. A preliminary discussion on draft measurable goals was held on January 28, 2015, April 22, 2015 and May 6, 2015.
PRESENTER(S) & TITLE (S): Theresa R. Alban, Ph.D., Superintendent
SUBMITTED BY: Theresa R. Alban, Ph.D., Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to personnel, and to protect the privacy or reputation of an individual with respect to a matter not related to public business.
PURPOSE OF PRESENTATION:
To proclaim the week of February 4 – 8, 2019 as National School Counseling Week in Frederick County Public Schools.
BACKGROUND/SUMMARY:
National School Counseling Week, sponsored by the American School Counselor Association (ASCA), will be celebrated February 4 – 8, 2019. The celebration of National School Counseling Week highlights the tremendous impact school counselors have in addressing a variety of student needs, both personal and academic, in an effort to assist students in achieving academic success and college/career readiness. Frederick County Public Schools (FCPS) is fortunate to employ 40 high school, 37 middle school, and 43 elementary school counselors. We also have school counselors at the Heather Ridge School, FCPS Virtual School, Career and Technology Center, the Success Program, and 2 English Learners (EL) counselors.
PROCESS STATEMENT:
With the ultimate goal of removing barriers to learning, school counselors address the personal, social, emotional, academic, and career needs of students. Through collaboration with school staff, parents/guardians and community members, school counselors access and organize supports necessary for student success. In an effort to recognize the dedication, diligence, and compassion of all FCPS counselors, it is requested that the Board of Education of Frederick County adopt the ASCA Proclamation and encourage students, staff, and community members to celebrate National School Counseling Week.
The Frederick County Association of Counselor Development annually recognizes a Counselor of the Year at each academic level. Janet Shipman will recognize the following school counselors for their support of students: Christy DeFrance, Monocacy Elementary School; Sally Sanino, Monocacy Middle School; and Carrie Garman, Frederick High School.
PRESENTER(S) & TITLE(S):
Janet Shipman, Coordinator of School Counseling and Student Support
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration and Leadership
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to personnel, and to protect the privacy or reputation of an individual with respect to a matter not related to public business.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met on January 18, 2019 in Administrative Function at 10:00 am in Conference Room 5A of FCPS Central Office for their annual retreat.
Topics of discussion included: Team Building and Leadership
President Young recessed Administrative Function at 11:41 am.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On May 23, 2018, the Policy Committee reviewed changes to Policy 405 Graduation Requirements due to HB 193 from the 2018 legislative session.
This is the BoardDocs link to the May 23, 2018 Policy Committee item: http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=AXVR4L6B91F5
On June 27, 2018, the Board of Education (Board) discussed recommended edits to Policy 405. Following that discussion, additional edits were incorporated into Policy 405 which were presented on January 9, 2019 for the Board’s review and discussion as a second reading.
Policy 405 Graduation Requirements is now presented for the Board’s approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: The Board of Education of Frederick County’s approval of the Fiscal Year 2020 proposed operating budget to take to the February 6, 2019 public hearing.
BACKGROUND/SUMMARY: The Superintendent released her Superintendent’s Recommended Budget on January 7, 2019. The BOE was briefed on her budget at the January 9, 2019 regular BOE meeting. The BOE held a special work session with FCPS staff on January 16, 2019 to review individual departmental budgets. At the January 23, 2019 meeting, the BOE will decide if they will take the Superintendent’s Recommended Budget to public hearing or if any modifications will be made.
The BOE public hearing on the proposed operating budget is scheduled for Wednesday, February 6, 2019 at 7:00 p.m. in the central office board room.
Attached for reference is the Fiscal Year 2020 Superintendent’s Recommended Budget.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
School Calendar
County Boards of Education - School Year - Start and End Dates
Introduced On Friday, January 18 Senators Paul Pinsky (Chair of the Senate Education, Health & Environmental Affairs Committee) and Nancy King (Chair of the Senate Budget & Taxation Committee) introduced Senate Bill 128 which includes the following, straightforward, provision: “NOTWITHSTANDING ANY OTHER PROVISION OF LAW … EACH COUNTY BOARD SHALL SET THE START DATE AND END DATE OF THE SCHOOL YEAR FOR THE PUBLIC SCHOOLS IN THE COUNTY EACH YEAR.”
http://mgaleg.maryland.gov/2019RS/bills/sb/sb0128F.pdf
County Boards of Education - Length of School Year - Adjustments
Senator King introduced SB 131 (cross-filed with HB 53) clarifying that the authorization for a county board of education to extend the length of the school year for up to 5 school days beyond June 15 without approval from the State Board of Education or any other entity is not subject to additional conditions.
http://mgaleg.maryland.gov/2019RS/bills/sb/sb0131F.pdf
http://mgaleg.maryland.gov/2019RS/bills/hb/hb0053F.pdf
Both of these calendar bills will be heard on January 30 in Education Health and Environmental Affairs.
Governor Releases State Budget for FY 2020
The Governor released the FY 2020 State Budget (SB 125/HB 100) on Friday, January 18. Highlights include a description of how the Governor proposes to allocate the first $125 million installment of increased education funding from casino earnings, and the commitment to continue funding school safety grants for facilities and school resource officers.
http://mgaleg.maryland.gov/2019RS/bills/hb/hb0100F.pdf
http://mgaleg.maryland.gov/2019RS/bills/sb/sb0125F.pdf
The Governor’s capital budget (SB 126/HB 101) for school construction projects totals $438.1 million, comprised of: $280 million for the traditional public school construction program, $65 million from dedicated education lockbox revenues, an additional $43.5 million from the General Fund, $40 million in supplemental funding for public school districts with high enrollment growth or relocatable classrooms, and a combined $9.6 million between the Aging Schools and the Non-Public Aging Schools Programs.
http://mgaleg.maryland.gov/2019RS/bills/hb/hb0101F.pdf
http://mgaleg.maryland.gov/2019RS/bills/sb/sb0126F.pdf
School to Prison Pipeline and Restorative Practices Report
On January 17, the House Ways and Means Education Subcommittee received a briefing on the final report of the Maryland Commission on the School-to-Prison Pipeline and Restorative Practices. The briefing was presented by Chair Barbara Sugarman Grochal, Maryland Carey School of Law.
The Commission’s recommendations focus on five areas: 1) the development of restorative schools; 2) teacher education; 3) discipline data transparency; 4) state support and evaluation; and 5) leveraging of resources. Professor Grochal highlighted the alignment between the work of this Commission and the Kirwan Commission.
She called on legislators to initiate a new mandate for pre-service training, stating that all new teachers need pre-service training focused on the methodology of disciplining students through restorative approaches and practices, and cultural competency training that is relevant to their pedagogy. She described the idea behind a restorative approach and practice is that relationships are central to learning, growth and a healthy school climate and culture for students and adults; and that this ideology is a shift away from the traditional, punitive disciplinary practices and exclusionary policies many of our schools are still practicing.