PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
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RFP 19MISC7, Classification Program and Training
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with a qualified consultant to provide a program that Frederick County Public Schools will use to review current position classifications, and establish potential position re-classifications for internal position equity.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Tim Thornburg, Director of Human Resources
Bid 19C11, Valley Elementary – Phase 2 and Thurmont Middle Schools Roof Replacement Projects
BACKGROUND/SUMMARY: The intent of this solicitation is for the replacement of roof sections and all associated work at Valley Elementary and Thurmont Middle Schools. The Thurmont Middle School project includes replacement of eight roof sections totaling 27,262 square feet and Valley Elementary includes two canopy roof sections in addition to six roof sections totaling 18,442 square feet.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 2-19.
BACKGROUND/SUMMARY: In May 2009, FCPS surplus properties were transferred to Frederick County Government (FCG) with the understanding that upon sale of the properties the proceeds would be returned to FCPS and used as a principal payment for the FCPS central office building lease. In December 2018, 103 Prospect Drive in Middletown, Maryland was sold and the County received $199,605 as proceeds from the sale. This amendment recognizes the increase of the local appropriation due to the transfer of the proceeds from FCG and the corresponding expenditure increase to class 12 for the principal payment. The principal payment will be made by March 1, 2019.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: This presentation provides an overview of the Fiscal Year 2019 (FY2019) second quarter financial results of the Unrestricted, Food & Nutrition Services and Self-Insurance Funds.
BACKGROUND/SUMMARY: Interim financial reporting supports Aspirational Goal 3 regarding the strategic and responsible utilization of FY2019 resources.
Attached are the following documents for your review:
Attachment 1: Executive Summary
Attachment 2: FY2019 Second Quarter Results for Unrestricted Fund
Attachment 3: FY2019 Second Quarter Results for Food & Nutrition Services Fund
Attachment 4: FY2019 Second Quarter Results for Self-Insurance Fund
PRESENTER(S) & TITLE(S):
Melissa Rollison, Financial Reporting Manager
Andrea Shepherd, Assistant Financial Reporting Manager
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
The schematic design (SD) documents for the new east county area elementary school have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The SD submission presentation (see backup 1) shows the site plan, building orientation, floor plans, and proposed building elevations for the new school. The SD drawings are the first phase of the three-phase design process.
BACKGROUND/SUMMARY:
The new east county area elementary school, housing grades pre-k through 5th grade, will be constructed on a 15-acre site provided by Oakdale Investments, LLC in the Hamptons West Development near Lake Linganore. The property is located at 7100 Eaglehead Drive, New Market, MD 21744.
The funding for the design (architect and construction manager selections) was received in FY19 and State planning approval is anticipated to be received in the fiscal year 2020 budget. The funding for the construction is anticipated to be received over two fiscal years, FY21 and FY22.
The architect for the new east county elementary school project is GWWO Architects and their selection was approved by the BOE on October 24, 2018. The construction manager is Oak Contracting, LLC, and their selection was approved by the BOE on January 9, 2019.
The educational specifications were based on the prototype elementary school design being developed for the new Waverley Elementary School and were modified for a state rated capacity (SRC) of 705 students. The educational specifications for the new Waverley Elementary School were approved by the BOE on August 22, 2018. The school will be comprised of approximately 98,000 gross square feet (GSF) and will be an energy efficient building that meets, at a minimum, USGBC LEEDv4 Silver certification requirements, current local building codes of the authorities having jurisdiction, and the educational program specifications. The design is to be performed in accordance with the State of Maryland IAC and DGS requirements.
The design of this project began in November 2018 and will continue through December 2019. The design will include the latest in building security and technology features, including wall to wall wireless communication.
The project team has developed the bid calendar and anticipate bidding the project as follows:
The preliminary construction schedule has been developed for a 15-month construction duration as follows:
The substantial completion date for construction is June 30, 2021 and the new school is expected to be open and occupied in September 2021. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
Staff requests the BOE’s approval of the schematic design documents. Once approved, the documents will be submitted to the State IAC for their review and approval.
PRESENTER(S) & TITLE(S):
Scott Moir and Jason Hearn, GWWO Architects
Bradley W. Ahalt, Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Staff will present to the Board of Education of Frederick County (BOE) a proposal to enter into a long-term agreement for a new cell tower at Frederick High School. Staff seeks the BOE’s direction about entering into the agreement.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has received a proposal to enter into a long-term rental agreement for a new cell phone tower at Frederick High School (FHS). Currently, FCPS has rental agreements for cell phone towers at Urbana High School (UHS), Linganore High School (LHS), Governor Thomas Johnson High School (GTJHS), Tuscarora High School (THS), and the Career & Technology Center (CTC). In FY 2018, the five towers produced $163,840.17 in revenue for FCPS.
The property as proposed would be rented to Milestone Communications (Milestone). The tower will have the capability of mounting no more than five separate carriers. Milestone organizes the marketing, maintains the pole, and coordinates with the school and municipal staff as needed. A summary of the terms of the agreement would include the following:
Milestone would construct, at their expense, a cell phone pole at a location on the FHS property that is acceptable to FCPS. Milestone will pay a one-time fee to FCPS for the installation of the tower and an additional $5,000 for each carrier added to the tower. FCPS will receive income in the amount of $1000 per month per tower or 40% of the gross revenues received for the tower, whichever is greater.
The initial term of the agreement will be five years, with five renewal options of five years each. The tower will require approval by the City of Frederick (City). Therefore, any approval by the BOE would be conditional on the applicant, Milestone, receiving approval from the City.
Staff will be available to answer questions or provide information at the meeting.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Leaders from Frederick Classical Charter School (FCCS) seek action from the Board of Education regarding a request for changes to the Language Arts programming at FCCS.
BACKGROUND/SUMMARY:
At the February 13, 2019 Board of Education meeting, the leaders from FCCS presented the school’s Annual Report. As a follow up to the presentation, the Board of Education asked FCCS leaders to return to discuss requested changes with the Language Arts programming.
PROCESS STATEMENT:
During the presentation, FCCS leadership will reference the letter sent to Board of Education members in January 2019 and will request consideration for the amended use of the DIBELS assessment and other changes to the Language Arts reading program.
PRESENTER(S) & TITLE(S):
Nkechi Ileka-Adeoye, President, Frederick Classical Charter School, Inc.
Jen Schneider, Treasurer, Frederick Classical Charter School
Mark Pritts, Instructional Director for Elementary and Charter Schools, School Administration and Leadership
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration and Leadership
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To provide an annual report and review of the Carroll Creek Montessori Public Charter School (CCMPCS) program.
BACKGROUND/SUMMARY:
CCMPCS is in its seventh year of operation, having opened in fall of the 2012-13 school year. CCMPCS currently serves students from pre-school through eighth grade. CCMPCS’s mission is to build a community in which students, parents and staff work together to educate the “whole child,” the sum of the physical, emotional, social and intellectual parts. CCMPCS implements a Montessori-based curriculum to give students the hands-on tools they need to be active learners both in and outside the classroom. By offering English and Spanish instruction to all students, they provide a unique opportunity for students to learn a second language at an early age and to develop multicultural awareness.
CCMPCS was renewed for four years, with a one-year probationary period in December 2015. In December 2016, the Board removed probationary status. At the time of renewal, benchmark targets were agreed upon by Frederick County Public Schools (FCPS) staff and the Charter Operator, Monocacy Montessori Communities Inc., MMCI, based on FCPS Policy 440 Charter Schools. The purpose of this presentation is for MMCI and CCMPCS to report on the progress of these established targets through the annual report process.
PROCESS STATEMENT:
During the presentation, presenters will share the 2017-18 annual report and answer questions about the school’s instructional program and operating procedures.
PRESENTER(S) & TITLE(S):
Amy DuVall, President, Monocacy Montessori Communities Incorporated
Molly Carlson, Past President for CCMPCS Governing Board 2018
Marilyn Horan, Principal, CCMPCS
Mark Pritts, Instructional Director for Elementary and Charter Schools, School Administration and Leadership
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration and Leader
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9), (14) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to personnel, to receive an update on negotiations with the Frederick County Teachers Association (FCTA), and to discuss a contract negotiation strategy.
PURPOSE OF PRESENTATION: Frederick County Public Schools Food and Nutrition Services Department seeks approval of the National School Breakfast Proclamation.
BACKGROUND/SUMMARY: National School Breakfast Week, sponsored by the School Nutrition Association (SNA), will be celebrated March 4-8, 2019. The celebration of National School Breakfast Week highlights the benefits of the school breakfast program. Frederick County Public Schools serves on average 6,700 breakfasts per day. Besides the traditional breakfast availability in the cafeteria, fourteen of our schools provide breakfast in the classroom through the Maryland Meals for Achievement; several schools offer a Grab N Go Breakfast at various locations throughout the building.
Studies show that students who eat breakfast have better attention and memory. Also, students who participate in school breakfast show improved attendance, behavior, and standardized test scores, as well as, decreased tardiness.
PRESENTER(S) & TITLE(S):
Bob Kelly, Senior Manager, Food and Nutrition Services
JoAnn Morris, Food and Nutrition Services Specialist
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (9), (14) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to personnel, to receive an update on negotiations with the Frederick County Teachers Association (FCTA), and to discuss a contract negotiation strategy.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On January 23, 2019, the Policy Committee discussed proposed changes to Policy 114 Policy Development specifically section 114.4 regarding criteria for policy development and review.
On February 13, 2019, the Board of Education (Board) reviewed Policy 114 as a first reading. Policy 114 is now presented to the Board for its approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The schematic design (SD) documents for the new east county area elementary school have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The SD submission presentation (see backup 1) shows the site plan, building orientation, floor plans, and proposed building elevations for the new school. The SD drawings are the first phase of the three-phase design process.
BACKGROUND/SUMMARY:
The new east county area elementary school, housing grades pre-k through 5th grade, will be constructed on a 15-acre site provided by Oakdale Investments, LLC in the Hamptons West Development near Lake Linganore. The property is located at 7100 Eaglehead Drive, New Market, MD 21744.
The funding for the design (architect and construction manager selections) was received in FY19 and State planning approval is anticipated to be received in the fiscal year 2020 budget. The funding for the construction is anticipated to be received over two fiscal years, FY21 and FY22.
The architect for the new east county elementary school project is GWWO Architects and their selection was approved by the BOE on October 24, 2018. The construction manager is Oak Contracting, LLC, and their selection was approved by the BOE on January 9, 2019.
The educational specifications were based on the prototype elementary school design being developed for the new Waverley Elementary School and were modified for a state rated capacity (SRC) of 705 students. The educational specifications for the new Waverley Elementary School were approved by the BOE on August 22, 2018. The school will be comprised of approximately 98,000 gross square feet (GSF) and will be an energy efficient building that meets, at a minimum, USGBC LEEDv4 Silver certification requirements, current local building codes of the authorities having jurisdiction, and the educational program specifications. The design is to be performed in accordance with the State of Maryland IAC and DGS requirements.
The design of this project began in November 2018 and will continue through December 2019. The design will include the latest in building security and technology features, including wall to wall wireless communication.
The project team has developed the bid calendar and anticipate bidding the project as follows:
The preliminary construction schedule has been developed for a 15-month construction duration as follows:
The substantial completion date for construction is June 30, 2021 and the new school is expected to be open and occupied in September 2021. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
Staff requests the BOE’s approval of the schematic design documents. Once approved, the documents will be submitted to the State IAC for their review and approval.
PRESENTER(S) & TITLE(S):
Scott Moir and Jason Hearn, GWWO Architects
Bradley W. Ahalt, Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Staff will present to the Board of Education of Frederick County (BOE) a proposal to enter into a long-term agreement for a new cell tower at Frederick High School. Staff seeks the BOE’s direction about entering into the agreement.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has received a proposal to enter into a long-term rental agreement for a new cell phone tower at Frederick High School (FHS). Currently, FCPS has rental agreements for cell phone towers at Urbana High School (UHS), Linganore High School (LHS), Governor Thomas Johnson High School (GTJHS), Tuscarora High School (THS), and the Career & Technology Center (CTC). In FY 2018, the five towers produced $163,840.17 in revenue for FCPS.
The property as proposed would be rented to Milestone Communications (Milestone). The tower will have the capability of mounting no more than five separate carriers. Milestone organizes the marketing, maintains the pole, and coordinates with the school and municipal staff as needed. A summary of the terms of the agreement would include the following:
Milestone would construct, at their expense, a cell phone pole at a location on the FHS property that is acceptable to FCPS. Milestone will pay a one-time fee to FCPS for the installation of the tower and an additional $5,000 for each carrier added to the tower. FCPS will receive income in the amount of $1000 per month per tower or 40% of the gross revenues received for the tower, whichever is greater.
The initial term of the agreement will be five years, with five renewal options of five years each. The tower will require approval by the City of Frederick (City). Therefore, any approval by the BOE would be conditional on the applicant, Milestone, receiving approval from the City.
Staff will be available to answer questions or provide information at the meeting.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Leaders from Frederick Classical Charter School (FCCS) seek action from the Board of Education regarding a request for changes to the Language Arts programming at FCCS.
BACKGROUND/SUMMARY:
At the February 13, 2019 Board of Education meeting, the leaders from FCCS presented the school’s Annual Report. As a follow up to the presentation, the Board of Education asked FCCS leaders to return to discuss requested changes with the Language Arts programming.
PROCESS STATEMENT:
During the presentation, FCCS leadership will reference the letter sent to Board of Education members in January 2019 and will request consideration for the amended use of the DIBELS assessment and other changes to the Language Arts reading program.
PRESENTER(S) & TITLE(S):
Nkechi Ileka-Adeoye, President, Frederick Classical Charter School, Inc.
Jen Schneider, Treasurer, Frederick Classical Charter School
Mark Pritts, Instructional Director for Elementary and Charter Schools, School Administration and Leadership
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration and Leadership
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
The Calendar Committee will share data and feedback regarding parent-teacher conferences with the Board.
BACKGROUND/SUMMARY:
The Board of Education has charged the Calendar Committee with developing a 2019-2020 school year academic calendar. The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA and FCTA representatives.
PROCESS STATEMENT:
The FCPS Calendar Committee presented a draft calendar to the Board at its regular meeting on December 12, 2018. The Board approved the start and end dates for the 2019-2020 academic calendar; however, the Board asked for additional feedback regarding conferences. The Board will also discuss adding a day for primary elections on April 28, 2020.
PRESENTER(S) & TITLE(S):
Tracey Lucas, Executive Director of School Administration and Leadership, Committee Co-chair
Julie Marker, Parent Representative, Committee Co-chair
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration and Leadership
Mike Markoe, Ed.D., Deputy Superintendent
Purpose of Presentation:
At the July 12, 2017 Board meeting, Board members approved and signed their Board of Education Norms. Board members are asked to review the Norms and take appropriate action.
Presenter(s) & Title(s):
Brad W Young, President
Board Members
The Board has been asked by Delegate Jesse Pippy to consider supporting:
HB 1136 Frederick County Board of Education – Graduation Requirements – Mental Health Education (Pippy, Cox)
The bill would require the Frederick County Board of Education to increase the amount of mental health education credits that a student must complete to be awarded a high school diploma by the same proportion as the State Board of Education's increase to the required amount of health education credits under certain circumstances; and requiring the Frederick County Board of Education to establish a certain mental health education curriculum in consultation with certain entities.
A hearing is scheduled in Ways & Means on March 7, 2019.