PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation.
Bid 19M2, Heating Oil
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the supply and delivery of heating oil used by Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Charlie Dalphon, Energy and Utilities Coordinator
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 3-19.
BACKGROUND/SUMMARY: The budget staff is projecting an overage in Classes 06, 07 and 14, and staff seeks to realign the budget using utility savings from Class 10.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 4-19.
BACKGROUND/SUMMARY: Annually, the budget staff estimates our restricted fund budget based upon recurring grants and anticipated grant awards. In FY2019, FCPS has received restricted grants that exceed our estimated budget. This budget amendment reflects the revenue and expenditure increases associated with the grant awards.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Staff seeks approval from the Board of Education of Frederick County (BOE) to accept funds from the Maryland Center for School Safety, Safe Schools (MCSS) Fund Grant (see backup 1).
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has received a $120,226 grant from the MCSS to support the performance of safety evaluations at each school. The grants will be used for:
- Purchasing laptop computers to conduct the assessments.
- Procuring FARO mapping devices (4) to create two dimensional images of the interior of the schools
- Fund overtime for staff members to utilize the mapping devices and capture the images
- Fund a temporary intern to consolidate all of the data and finalize the required reports to be submitted to the MCSS
PRESENTER(S) & TITLE(S):
Scott Blundell, Supervisor of Security & Emergency Management
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
The schematic design (SD) documents for the Waverley Elementary School (WAVES) Replacement Project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The SD submission presentation (see backup 1) shows the site plan, building orientation, floor plans, and proposed building elevations for the new school. The SD drawings are the first phase of the three-phase design process.
BACKGROUND/SUMMARY:
The replacement Waverley Elementary School, housing grades pre-k though 5th grade, will be constructed on the existing property currently shared with the Rock Creek School. The funding for the design (architect and construction manager selections) was received in FY19 and State planning approval is anticipated to be received in the fiscal year 2020 budget. The funding for the construction is anticipated to be received over two fiscal years, FY21 and FY22. The Project Architect is GWWO Architects and the Construction Manager is Oak Contracting, Inc.
The educational specifications were approved by the BOE on August 22, 2018 and will have a state rated capacity (SRC) of 1019 students. The school will be comprised of approximately 136,725 gross square feet (GSF) and will be an energy efficient building that meets, at a minimum, USGBC LEEDv4 Silver certification requirements, current local building codes of the authorities having jurisdiction, and the educational program specifications. The design will be performed in accordance with the State of Maryland IAC and DGS requirements.
Bidding of the project is expected to take place during the summer/fall of 2020. The current substantial completion date for construction is June 2022, and the new WAVES is expected to be open and occupied by September 2022.
The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
The SD documents have been completed and staff recommends approval. The documents will be submitted to the State IAC for their review and approval after approval is received from the BOE.
PRESENTER(S) & TITLE(S):
Jason Hearn, GWWO Architects
Brian Staiger, Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On January 23, 2019, the Policy Committee reviewed proposed changes to Policy 205 Fiscal Procedures.
This is the BoardDocs link to the January 23, 2019 Policy Committee item:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B8HLNK573640
Policy 205 is presented today for the Board’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (9) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to a personnel appeal, and to receive an update on negotiations with the Frederick County Teachers Association (FCTA).
PURPOSE OF PRESENTATION:
To recognize the Month of the Young Child.
BACKGROUND/SUMMARY:
To provide information about the Month of the Young Child in April. Information will be provided about activities in Frederick for the Month of the Young Child specifically the Children’s Festival on April 27, 2019, from 10:00 a.m. to 3:00 p.m. in Baker Park.
PRESENTER(S) & TITLE(S):
Cathy Nusbaum, Coordinator of Early Childhood Education and Judy Center
SUBMITTED BY:
Dr. George Seaton, Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To recognize Children’s Mental Health Awareness Week (May 5-11, 2019).
BACKGROUND/SUMMARY:
This is the eleventh year for the Children’s Mental Health Matters Campaign! The campaign brings together more than 300 non-profits, schools, agencies and other partners with the goal of raising public awareness of the importance of children’s mental health and substance use. The campaign also helps reduce the stigma of mental health, lets parents know that they are not alone in caring for children with mental health needs, and connects families throughout Maryland with information and services to help their children. This statewide campaign is co-sponsored by the Mental Health Association of Maryland and the Maryland Coalition of Families.
PROCESS STATEMENT:
Ms. Lucas would like to promote the importance of Children’s Mental Health Awareness Week.
PRESENTER(S) & TITLE(S):
Tracey Lucas, Executive Director of School Administration & Leadership, PreK-12
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership PreK-12
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1),(9) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to a personnel appeal, and to receive an update on negotiations with the Frederick County Teachers Association (FCTA).
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To receive Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools Central Office Building at 191 South East Street from March 4–11, 2019.
PROCESS STATEMENT:
FCPS Regulation 500-38, “D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase.”
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
The schematic design (SD) documents for the Waverley Elementary School (WAVES) Replacement Project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The SD submission presentation (see backup 1) shows the site plan, building orientation, floor plans, and proposed building elevations for the new school. The SD drawings are the first phase of the three-phase design process.
BACKGROUND/SUMMARY:
The replacement Waverley Elementary School, housing grades pre-k though 5th grade, will be constructed on the existing property currently shared with the Rock Creek School. The funding for the design (architect and construction manager selections) was received in FY19 and State planning approval is anticipated to be received in the fiscal year 2020 budget. The funding for the construction is anticipated to be received over two fiscal years, FY21 and FY22. The Project Architect is GWWO Architects and the Construction Manager is Oak Contracting, Inc.
The educational specifications were approved by the BOE on August 22, 2018 and will have a state rated capacity (SRC) of 1019 students. The school will be comprised of approximately 136,725 gross square feet (GSF) and will be an energy efficient building that meets, at a minimum, USGBC LEEDv4 Silver certification requirements, current local building codes of the authorities having jurisdiction, and the educational program specifications. The design will be performed in accordance with the State of Maryland IAC and DGS requirements.
Bidding of the project is expected to take place during the summer/fall of 2020. The current substantial completion date for construction is June 2022, and the new WAVES is expected to be open and occupied by September 2022.
The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
The SD documents have been completed and staff recommends approval. The documents will be submitted to the State IAC for their review and approval after approval is received from the BOE.
PRESENTER(S) & TITLE(S):
Jason Hearn, GWWO Architects
Brian Staiger, Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On February 27, 2019, the Policy Committee reviewed proposed changes to Policy 444 Educational Equity.
This is the BoardDocs link to the February 27, 2019 Policy Committee item:
http://www.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B9DL3R4EF01E
On March 27, 2019, the Board reviewed Policy 444 as a first reading. Today Policy 444 is presented for the Board’s approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Dr. Keith Harris, Executive Director of Accelerating Achievement and Equity
Eric Phillips, Supervisor of Accelerating Achievement and Equity
Toby Heusser, Equity Teacher Specialist
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Calendar Committee will share data and feedback regarding Election Day and parent-teacher conferences to help the Board finalize the 2019-2020 academic calendar.
BACKGROUND/SUMMARY:
The Board of Education has charged the Calendar Committee with developing a 2019-2020 school year academic calendar. The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA and FCTA representatives.
PROCESS STATEMENT:
The FCPS Calendar Committee presented a draft calendar to the Board at its regular meeting on December 12, 2018. The Board approved the start and end dates for the 2019-2020 academic calendar; however, the Board is seeking additional feedback for how to accommodate a primary election day scheduled for April 28, 2020. Due to Governor Hogan’s Executive Orders requiring schools to start after Labor Day and end by June 15, in addition to state-mandated holidays and teacher work days, the Board has four options to reclaim one of four days originally planned as days off for students (i.e. Fair Day, Rosh Hashanah, Yom Kippur and the Wednesday before Thanksgiving). A brief survey was shared with the public to gather feedback. In addition, another survey was shared with all certificated staff to gather feedback about parent-teacher conferences.
PRESENTER(S) & TITLE(S):
Tracey Lucas, Executive Director of School Administration and Leadership, Committee Co-chair
Julie Marker, Parent Representative, Committee Co-chair
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To discuss proposed changes to the FCPS Use of Facility Fee Structure (see backup 1) outlined in Regulation 100-01. The effective date of the proposed fee changes will be January 1, 2020 for Priority 2 community user groups (CUG) and July 1, 2019 for Priority 3-5 CUGs.
BACKGROUND/SUMMARY:
On February 11, 2015, the Board of Education of Frederick County (BOE) last approved changes to the FCPS use of facility fee structure. Policy 203.3 requires that “Any group or individuals using school facilities must pay an amount at least sufficient to cover the additional cost of such use to the school system. The Superintendent shall maintain a current schedule of fees, subject to approval by the Board.” Operating costs associated with use by a CUG include items such as additional electricity, HVAC, water, wear and tear to FCPS property, equipment, outdoor fields, and building supplies (e.g. hand soap, paper towels, toilet paper, cleaning supplies).
The current fee structure does not adequately meet the policy and regulation requirements of covering FCPS costs associated with facility use by CUGs. Therefore, staff has reviewed and updated the fees, and is providing proposed changes to better cover FCPS operating and maintenance costs.
Highlights of proposed fee changes, to more adequately cover FCPS operating and maintenance costs, include the following:
PROCESS STATEMENT:
Regulation 100-01, Rental of Frederick County Public Schools Facilities, has been updated and will be effective July 1, 2019. The revisions were vetted by the Principals Advisory Council and the Superintendent’s Advisory Council. Staff is presenting the fee structure changes to the BOE at the April 10, 2019 meeting and will be requesting approval at the May 8, 2019 BOE meeting.
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
Amanda Baugher, Accounting Manager
Deborah L. Huffman, Use of Facilities Coordinator
Christa Summers, Accounting Specialist
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
State Accountability System
School Climate Survey
The Board received a response to their letter to the State Superintendent and the State Board requesting item-level access to questions in the State Accountability System's School Climate Survey, which is being administered this spring by all Local Education Agencies (LEAs). (See attachments)
Proposed Changes to "Star Rating" System
The Board will discuss Maryland State Department of Education's proposal before the State Board to change the "star rating" system of Maryland's Accountability System, as outlined in the document found at this link:
http://www.marylandpublicschools.org/stateboard/Documents/02262019/TabE-ESSAResults.pdf
Some points to consider:
County Legislation
Councilman Donald requested that the Board take a position concerning Bill No, 19-06- Impact Fees. The Board will discuss.
https://frederickcountymd.gov/DocumentCenter/View/318058/Bill-No-19-06-Impact-Fees
2019 Session Adjourned - Updates on Key Legislation
The 2019 Legislative Session adjourned Monday, April 8 at 11:59 p.m., and will reconvene at noon on January 8, 2020.
FY20 Budget
Operational
HB 100 - Budget Bill (Fiscal Year 2020)
The Budget Bill provides full funding of the State's formula based aid to education and additional revenue of $8.7 million to support reforms recommended by the Commission on Innovation and Excellence in Education (concentration of poverty, mental health coordinators, prekindergarten, special education, teacher salary incentives, transitional supplemental instruction).
Capital
HB 101 (CH0014) / SB 126 - Creation of State Debt - Maryland Consolidated Capital Bond Loan of 2019
Bill provides $500 million to school construction, including IAC Public School Construction ($251.8 million), Supplemental Grant Program ($68.2 million), Healthy School Facility Fund ($30 million), School Safety Grants ($10 million) and Aging Schools Program ($6.1 million).
The Blueprint for Maryland's Future (SB 1030)
http://mgaleg.maryland.gov/2019RS/bills/sb/sb1030E.pdf
SB1030 passed on Friday, April 5 with substantial amendments. The bill establishes The Education Blueprint for Maryland’s Future as State education policy, based on the recommendations of the Commission on Innovation and Excellence in Education (Kirwan Commission), and establishes specific programs and entities. It allocates $255 million towards Commission reforms in FY2020 and mandates the FY 2021 amount at $350 million ($750 million was recommended by the Commission) and FY 2022 at $500 million to support Kirwan recommendations and for the Blueprint for Maryland's Future Fund. Another key amendment adds the revenue source of a portion of internet sales taxes collected on non-Amazon sales.
The Senate voted 45-0 to concur to the House amended Senate Bill 1030, including the amendment to make establishing the Inspector General’s position contingent on the Governor releasing the $200 million in the reserve fund set aside for Kirwan.
The bill also establishes the Maryland Office of the Inspector General for Education, an independent unit of the State and establishes the Inspector General (I.G.) position within the office. The bill specifies the qualifications and experience that the I.G. must have, provides for the appointment of the I.G. to five-year terms, and specifies conditions for removal of an I.G. The I.G. is responsible for examining local boards of education, local school systems, and public schools; nonpublic schools that receive State funds; MSDE; and the Interagency Commission on School Construction. The I.G. may employ specified staff and receive and investigate complaints or information concerning: fraud, waste, and abuse involving the use of public funds; violations of the civil rights of students and employees; whether policies and procedures governing the prevention and reporting of child abuse and neglect comply with federal and State law; and compliance with other federal and State law.
Accountability
HB 1113/SB 640 - State Government - Office of Program Evaluation and Government Accountability and Maryland Program Evaluation Act
Establishes the Office of Program Evaluation and Government Accountability (OPE) in the Department of Legislative Services (DLS). The office has similar powers and responsibilities to the Office of Legislative Audits (OLA), but with respect to the conduct of performance evaluations versus audits. The Joint Audit Committee is renamed the Joint Audit and Evaluation Committee (JAEC) to reflect its expanded role in directing and reviewing evaluations conducted by the office.
A performance evaluation of a local school system may include: evaluating whether or not the school system is complying with federal and State laws and regulations; analyzing grading standards, graduation requirements, assessments, procurement, and equitable use of resources among the schools within the system evaluated; and identifying instances of fraud, waste, and abuse.