PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to establish a contract to provide stop loss insurance (referred to as Excess Risk Insurance) to pay eligible medical claims that exceed a “cap” for current employees and retirees (under the age of 65).

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Donna Clabaugh, Senior Manager Benefits and Wellness, Human Resources

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:   The intent of this solicitation is to replace the fire alarm system at Glade Elementary School to bring the existing system up to local code and ADA standards.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Tony Ray, Project Manager III, Construction Management

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the supply and delivery of heating oil used by Frederick County Public Schools.
 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Charles Dalphon, Energy and Utilities Coordinator

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to establish a contract to provide trash and recycling removal services for all school and office locations within the Frederick County Public School system.

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Charles Dalphon, Energy and Utilities Coordinator

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:   This recommendation is to renew the list of established qualified vendors for exercise classes and related programs during and after school as a part of our employee wellness program.

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Donna Clabaugh, Senior Manager, Human Resources

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

PURPOSE OF PRESENTATION:  Staff seeks approval of the Current Expense Amendment 5-19.

BACKGROUND/SUMMARY: The budget staff projects potential overages in Classes 06 and 14, and seeks to realign the budget using utility savings from Class 10. 

• In Class 06 Special Education, the projected overage is due to non-public placements exceeding their budget.
• In Class 14 Community Services, the projected overage is due to additional costs associated with the rental of our facilities.

PRESENTER(S) & TITLE(S):      

Heather Jo Clabaugh, Budget Officer

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  

FIRST READING

PROCESS STATEMENT: 

On November 28, 2018 and January 23, 2019, the Policy Committee reviewed proposed changes to Policy 309 Discrimination Unlawful.

These are the BoardDocs links to Policy Committee meetings discussing Policy 309:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B6HPNG5EDCF6

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B7LLNN56D546

Policy 309 is presented today for the Board’s first reading. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  

FIRST READING

PROCESS STATEMENT: 

On November 28, 2018 and January 23, 2019, the Policy Committee reviewed proposed changes to Policy 318 Sexual Harassment.  The Policy Committee suggested revising the policy to include employees and creating a new policy for students.

These are the BoardDocs links to Policy Committee meetings discussing Policy 318 and new Policy 447:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B6HPNC5ED551

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B7LLLA56E145

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B8BNWJ5D78F2

Policy 318 (updated title) and Policy 447 (new) are presented today for the Board’s first reading. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  To discuss proposed revisions to the Board’s measurable goals. 

BACKGROUND/SUMMARY:  In the 2015-2016 school year (SY), Frederick County Public Schools (FCPS) initiated a new Five-Year Strategic Plan containing five Aspirational Goals, 10 priorities (two per goal), and subsequent measurable goals (three per priority). Progress on meeting each measurable goal has been presented to the Board of Education (BOE) over the last three years.  The Aspirational Goals and Priorities provide a vision for FCPS.  The measurable goals allow FCPS to evaluate its success in meeting the vision.  The Board is looking to focus its attention and identify budget priorities.  It is seeking data that speaks to evidence of progress and ultimately evidence of impact to improve student achievement and eliminate achievement gaps.  The data reporting landscape has changed significantly in some areas of education over the past four years.  Eliminating redundancy and streamlining the measures will help schools focus their improvement plans and support the school system in achieving its goals.

PROCESS STATEMENT:  The Board has reviewed progress on the initial 30 measurable goals for the past several years.  The Board is seeking to revisit the measures to ensure the data being reported is aligned to the school systems’ policy and/or fiscal priorities/needs.  The Board met in a work session on January 23, 2019 to share its feedback and discuss the data being sought to measure progress in meeting strategic goals.  System Accountability and School Improvement (SASI) staff reviewed measures used on other local school system strategic plans.  Staff met to synthesize the Board’s feedback, current state reporting requirements, and FCPS departmental feedback.  Staff gathered input from the Administrative Leadership group during its meeting on March 12, 2019.  Proposed measures for Goals 1 and 2 were previously discussed with the Board on March 27, 2019.  Measures for Goals 3, 4, and 5 will be discussed in this presentation.  The measures are separated into Board measurable goals and staff progress monitoring measures.

PRESENTER(S) & TITLE(S):

Jamie Aliveto, Director, System Accountability and School Improvement

Natalie Gay, Coordinator, Data Analysis and Research

SUBMITTED BY: 

Jamie Aliveto, Director, System Accountability and School Improvement

Mike Markoe, Ed., D. Deputy Superintendent

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2), (9) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to personnel, to consider an appeal, and to receive an update on negotiations with the Frederick Association of School Support Employees (FASSE).

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2), (9) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to personnel, to consider an appeal, and to receive an update on negotiations with the Frederick Association of School Support Employees (FASSE).

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at on June 19, 2019 at 8:00 am at the SUCCESS Program, 250 Madison Street, Frederick, MD for their annual retreat. 

Topics of discussion included:  A personnel evaluation and the development of a Board Self-Evaluation

President Young recessed Administrative Function at 11:50 am.

PURPOSE OF PRESENTATION:

To recognize the Frederick County Public Schools (FCPS) recipient of the 2018 Nicole “Nikki” Hines Memorial Award.

BACKGROUND/SUMMARY:

This annual award program, bestowed at the annual Family Involvement Conference presented by the Pennsylvania Coalition for Parent Involvement Ltd in collaboration with the National Association for Family, School and Community Engagement, recognizes a parent advocate whose unbridled enthusiasm, endless compassion and unwavering commitment to student success symbolized the heart and soul of parent involvement. The recipient of this award is selected based on his or her extraordinary efforts to make a positive impact on their community through volunteering in their neighborhoods, faith communities, schools or social service agencies. Ms. Debbie Bostian was selected by the 44^th Annual Family Involvement Conference committee as the recipient of this year’s award.

PROCESS STATEMENT:

Ms. Bostian is a long time friend and advocate for the families and communities. She has served as a volunteer and PTA leader for over four decades. Ms. Bostian is still currently involved with the PTA. She has held positions such as hospitality chair, volunteer coordinator, local and state president and county council president. While state president of Maryland PTA, she helped create a statewide family involvement policy, the first in the United States. 

Ms. Bostian co-authored, “Sailing Through the System” while working at FCPS. This work became a model for both the state and our nation.

The 44th Annual Family Involvement Conference Committee presented Ms. Bostian the award on October 14, 2018 at their annual conference in Harrisburg, PA.

PRESENTER(S) & TITLE(S):

Board of Education (BOE) President Brad Young will recognize Donna Quatman-Wilder, FCPS Family and Community Involvement Teacher Specialist, who will provide a brief overview of the award program.

Donna Quatman-Wilder will introduce Ms. Bostian and provide a few comments about the work for which she earned the award.

Mr. Young will present Ms. Bostian with a BOE pin and then invite her to make comments.

SUBMITTED BY:

Mike Markoe, Ed.D., Deputy Superintendent

PURPOSE OF PRESENTATION

To recap the 2019 Frederick County Public Schools (FCPS) graduation and provide information about scholarships acquired in 2019.

BACKGROUND/SUMMARY

Frederick County Public Schools (FCPS) is proud to highlight our 2019 graduations that took place May 29 through May 31, 2019.

Mike Markoe will introduce a video highlighting some of our graduates of 2019, and share information about scholarships obtained by the graduating class.

PROCESS STATEMENT

PRESENTER(S) & TITLE(S)

Mike Markoe, Deputy Superintendent

SUBMITTED BY

Mike Markoe, Ed.D., Deputy Superintendent

PURPOSE OF PRESENTATION:  To recognize the Student Member on the Board, 2018-2019.

BACKGROUND/SUMMARY: 

Paige Tolbard served as the Student Member on the Board from July 1, 2018 - June 30, 2019.  Miss Tolbard is being recognized for her valuable contributions to the Board of Education of Frederick County.  

PROCESS STATEMENT:

Board President Young will read and present Miss Tolbard with a Board proclamation.

PRESENTER(S) & TITLE(S):

Brad Young, Board President

SUBMITTED BY:

Brad Young, Board President

PURPOSE OF PRESENTATION:

To present the tentative contract agreement for FY 20 between the Board of Education of Frederick County (Board) and the Frederick Association of School Support Employees (FASSE) for ratification by the Board.

BACKGROUND/SUMMARY: 

Negotiations for the successor collective bargaining agreement with FASSE has concluded. FASSE has conducted a ratification vote of its members. A summary of the changes include:

Wages – Article IV

• Effective July 1, 2019, FY 19 pay scales will be increased by a 2% cost of living adjustment.

• All employees hired on or before December 31, 2018, will receive a step on their appropriate scale.

Leave – Article VI

• For FY 20, employees will be eligible for an Annual Leave Cash Out of up to three (3) days at the employee’s per diem rate of pay. To be eligible, an employee must have at least five (5) years of experience as a full-time, twelve (12)-month employee with the Frederick County Public Schools. On-line requests must be received on or before November 1 for the November 30 disbursement or on or before April 1 for the April 30 disbursement.

Insurance – Article VII

• A 2% increase will be applied to FY 19 insurance premiums for the FY 20 plan year.

PRESENTER(S) & TITLE(S):

Robert W. Wedge, Senior Manager for Support Talent Acquisition and Management

John Gates, Uniserv Director for Frederick Association of School Support Employees

SUBMITTED BY:

Robert W. Wedge, Senior Manager for Support Talent Acquisition and Management

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not a question and answer platform with the Board.  Generally, the Board will not respond to comments made.  

If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts.  On behalf of an organization you have up to 5 minutes.

PURPOSE OF PRESENTATION:  Board approval of the Quarterly Agenda.

BACKGROUND/SUMMARY:   At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items.  The request form is attached.

PROCESS STATEMENT:   To provide quarterly agendas that will be posted on Board Docs at each Board meeting.  This process will enable the public and staff to plan for upcoming Board meetings.  The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.   

The July - September 2019 Quarterly Agenda is attached for board approval.

PRESENTER(S) & TITLE(S):

Mr. Young, Board President

SUBMITTED BY:  Mr. Young, Board President

PURPOSE OF PRESENTATION:  

ACTION/CONSENT

PROCESS STATEMENT: 

On November 28, 2018 and January 23, 2019, the Policy Committee reviewed proposed changes to Policy 417 Alternative Education Services/Home and Hospital Teaching and Incarcerated Students and the suggested revised title.  The former title was Home and Hospital Teaching.

On June 12, 2019, the Board reviewed Policy 417 as a first reading.

Policy 417 is presented today for the Board’s approval. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Tracey Lucas, Executive Director of School Administration and Leadership

Dana Falls, Director of Student Services

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  Staff seeks approval of the 2019 Draft Superintendent’s Recommended Educational Facilities Master Plan (EFMP) for submission to the Maryland Department of Planning.

BACKGROUND/SUMMARY:  Each year, the Board of Education of Frederick County (BOE) reviews and updates the ten-year EFMP for the Frederick County Public Schools.  This plan serves a number of purposes, some of which include the following:

• To inform the public about long-range plans for educational facility improvements in Frederick County.
• To present long-range enrollment projections and future facility needs.
• To coordinate future new educational facility locations with county and municipal officials.
• To coordinate with state officials regarding future facility needs and funding requirements.
• To establish a schedule of needed major renovation and maintenance projects for existing buildings.
• To comply with state regulations for an annual update of the local jurisdiction's facilities plan.

PROCESS STATEMENT:  The Draft Superintendent’s Recommended EFMP was presented to the BOE for information and discussion at their June 12, 2019 meeting. The approved EFMP is the basis for capital funding requests submitted to the state and county in early October 2019.  Electronic copies of the plan can be found at https://www.fcps.org/facilities/educational-facilities-master-plan

PRESENTER(S) & TITLE(S):

Adnan Mamoon, Director of Capital Programs

Beth Pasierb, Supervisor of Facilities Planning

Holly Nelson, Facilities Planner

SUBMITTED BY: 

Paul A. Lebo, Chief Operating Officer

PURPOSE OF PRESENTATION:

Board members will review the mission of the Frederick County Citizens Advisory Council (CAC) and discuss future topics for the CAC.

Board Representative to CAC is Vice President Schaefer.

Staff Liaison to CAC is Dr. Michael Markoe.