PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).
RFP 20A1, Brunswick Elementary School Feasibility Study Architect Selection
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for architectural services for the feasibility study of the modernization or replacement of Brunswick Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Elizabeth Pasierb, AICP, Supervisor of Facilities Planning
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to provide and install electrical connections in portable classrooms at Brunswick Elementary, Green Valley Elementary and Middletown Primary Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Tony Ray, Project Manager III, Construction Management
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends rejection by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation was to establish a contract for the replacement of roof sections and all associated work at Valley Elementary and Thurmont Middle Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract(s) for Frederick County Public Schools and Washington County Public Schools, to purchase fresh bread and rolls with a USDA commodity flour processor who has an approved processing agreement with the Maryland State Department of Education (MSDE).
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for eligibility to bid on playground projects, and for bulk purchases of engineered wood fiber (EWF) playground mulch.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Thomas Mulligan, Project Manager III, Construction Management
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide sign language interpreting services for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Amy Brooks, Coordinator of Interpreting Services
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide milk, juice and dairy products to be served/utilized by the Food Services Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #20-01.
BACKGROUND/SUMMARY: Budget Amendment #20-01 recognizes additional state funding received from prior year Reserved Appropriations for the FY 2020 Capital Budget. The Interagency Commission on School Construction (IAC) approved the additional funds during their June 13, 2019 meeting.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #20-02.
BACKGROUND/SUMMARY: Budget amendment #20-02 recognizes the transfer of E-Rate funds from the Frederick County Public Schools (FCPS) operating fund to the FCPS capital project fund for the IT Equipment Replacement project. In FY 2019, there was $900,000 budgeted and funded through the capital project fund and operating budget, of which most has been expended. In FY 2020, FCPS received an additional $500,000 in capital funding from the County, bringing the current project budget to $1,400,000. With a cost for the project’s second phase estimated at $1,000,000, an additional $500,000 of funding needs to be recognized. The additional funding of $500,000 was budgeted in FY 2020 as a transfer to the capital project fund from the operating fund, for the IT Equipment Replacement project. This project will continue to upgrade the access and distribution infrastructure at all school and central office locations. This project qualifies for E-Rate reimbursement of which we anticipate recovering approximately $450,000 for use in future phases of this project.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On June 26, 2019, the Policy Committee discussed Board Policy 111 School Safety. The BoardDocs link follows:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BCERLE68B7D8
Policy 111 is presented today for the Board’s first reading. (backup1)
As part of implementing The Maryland Safe to Learn Act of 2018, the Board of Education (Board) is required to adopt a policy by September 1, 2019 for establishment of assessment teams based on Maryland’s Model Policy for Behavior Threat Assessment, Maryland Center for School Safety, September 2018 which is attached for reference. (backup2)
The FCPS Threat Assessment Workgroup is drafting a corresponding regulation which will be implemented following the Board’s approval of Policy 111.
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Dana Falls, Director of Student Services
Ann McGreevy, Supervisor of Mental Health and Psychological Services
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Design Development (DD) documents for Blue Heron Elementary School (BHES) have been produced and are being presented for approval by the Board of Education of Frederick County (BOE). The DD submission presentation is attached (see backup 1) showing the site plan, building orientation, floor plans, and proposed building elevations for the new school. The DD drawings are the second phase of the three-phase design process.
BACKGROUND/SUMMARY:
The new BHES, housing grades Pre-K through 5th grade, will be constructed on a 15-acre site provided by Oakdale Investments, LLC in the Hamptons West Development near Lake Linganore. The property is located at 7100 Eaglehead Drive, New Market, MD 21744.
The funding for the design (architect and construction manager selections) was received in FY19 and State planning approval was received in the fiscal year 2020 budget. The funding for construction is anticipated being received over two fiscal years, FY20 and FY21. The architect for the BHES project is GWWO Architects, and their selection was approved by the BOE on October 24, 2018. The construction manager is Oak Contracting, LLC, and their selection was approved by the BOE on January 9, 2019.
The design of this project began in November 2018 and will continue through December 2019. The design will include the latest in building security and technology features, including wall to wall wireless communication.
The project team has developed the bid calendar and anticipate bidding the project as follows:
The preliminary construction schedule has been developed for a 15-month construction duration as follows:
The substantial completion date for construction is June 30, 2021 and the new school is expected to be open and occupied in September 2021. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
Staff requests the BOE’s approval of the Design Development documents. Once approved, the documents will be submitted to the State IAC for their review and approval.
PRESENTER(S) & TITLE(S):
Scott Moir, GWWO Architects
Bradley W. Ahalt, FCPS Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to a personnel evaluation.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to a personnel evaluation.
PURPOSE OF PRESENTATION: Recognition of two financial reporting awards – Certificate of Achievement from Government Finance Officers Association (GFOA) and Certificate of Excellence from Association of School Business Officials’ (ASBO).
BACKGROUND/SUMMARY: Frederick County Public Schools’ Fiscal Services has earned recognition for two awards for outstanding financial reporting.
The first award is the GFOA Certificate of Achievement for Excellence in Financial Reporting for the school system’s Comprehensive Annual Financial Report for fiscal year 2018. This is the highest form of recognition in governmental accounting and financial reporting. Its attainment represents a significant accomplishment by a government and its management according to the GFOA, a major professional association serving over 19,000 governance finance professionals.
The second award is the ASBO Certificate of Excellence in Financial Reporting, also for the school system’s Comprehensive Annual Financial Report (CAFR) for the fiscal year ending 2018. The award is for CAFRs that have met or exceeded the program’s high standards for financial reporting and accountability.
The Certificate of Excellence confirms the school systems Financial Reporting and Accounting Department’s continued commitment to financial accountability and transparency. The Board would like to express its appreciation and recognize the Financial Reporting Department for all their efforts each year in preparing the Comprehensive Annual Financial Report.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
The current Negotiated Agreement between the Frederick County Administrative and Supervisory Association (FCASA) and the Board of Education of Frederick County (Board) is in effect through June 30, 2022. Salary and insurance, as well as one item at the discretion of either party, were open for negotiations.
BACKGROUND/SUMMARY:
The negotiating teams for the Board and FCASA have reached tentative agreement for the 2019-2020 school year. FCASA conducted a ratification vote of its members and received a majority vote for approving ratification.
Proposed changes to the contract include:
Staff is recommending action by the Board for ratification and execution of the attached Addendum to Negotiated Agreement. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel - Chief Negotiator, Board of Education
Daniel Besseck, Jr. – Chief Negotiator, FCASA
Lisa Snyder – President, FCASA
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel - Chief Negotiator, Board of Education
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To receive Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools Central Office Building at 191 South East Street from June 3-10, 2019.
PROCESS STATEMENT:
FCPS Regulation 500-38, “D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase.”
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
The Design Development (DD) documents for Blue Heron Elementary School (BHES) have been produced and are being presented for approval by the Board of Education of Frederick County (BOE). The DD submission presentation is attached (see backup 1) showing the site plan, building orientation, floor plans, and proposed building elevations for the new school. The DD drawings are the second phase of the three-phase design process.
BACKGROUND/SUMMARY:
The new BHES, housing grades Pre-K through 5th grade, will be constructed on a 15-acre site provided by Oakdale Investments, LLC in the Hamptons West Development near Lake Linganore. The property is located at 7100 Eaglehead Drive, New Market, MD 21744.
The funding for the design (architect and construction manager selections) was received in FY19 and State planning approval was received in the fiscal year 2020 budget. The funding for construction is anticipated being received over two fiscal years, FY20 and FY21. The architect for the BHES project is GWWO Architects, and their selection was approved by the BOE on October 24, 2018. The construction manager is Oak Contracting, LLC, and their selection was approved by the BOE on January 9, 2019.
The design of this project began in November 2018 and will continue through December 2019. The design will include the latest in building security and technology features, including wall to wall wireless communication.
The project team has developed the bid calendar and anticipate bidding the project as follows:
The preliminary construction schedule has been developed for a 15-month construction duration as follows:
The substantial completion date for construction is June 30, 2021 and the new school is expected to be open and occupied in September 2021. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
Staff requests the BOE’s approval of the Design Development documents. Once approved, the documents will be submitted to the State IAC for their review and approval.
PRESENTER(S) & TITLE(S):
Scott Moir, GWWO Architects
Bradley W. Ahalt, FCPS Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: This presentation will review the requirement by the Every Student Succeeds Act (ESSA) for financial reporting, specifically per-pupil spending by schools.
BACKGROUND/SUMMARY: ESSA requires reporting of “per-pupil expenditures of federal, state, and local funds including actual personnel expenditures and actual non-personnel expenditures of federal, state, and local funds disaggregated by source of funds for each local education agency and each school in the state for the preceding fiscal year”.
This data was initially required to be reported with the first report card released under ESSA in FY2019. Due to the complexity of gathering this data, the U.S. Department of Education extended the deadline for reporting by one year so this data will be reported in FY2020, reflective of FY2019 spending.
This presentation will cover the ESSA requirement, the actions taken from a state perspective, and general discussion around draft data for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer