1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.01 Call to Order
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Procedure
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.02 Approval of the Agenda for the July 10, 2019 Meeting
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of the Agenda for the July 10, 2019 Meeting.
Motion & Voting
Board approval of the Agenda for the July 10, 2019 Meeting.
Malachi Macon, Student Member, supported the motion.

Motion by Karen A Yoho, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Elizabeth Barrett, Jay K Mason, Brad W Young
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.03 Bid Calendar Item
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PRESENTATION OF 1 BID CALENDAR ITEM

 

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).

 

 

RFP 20A1, Brunswick Elementary School Feasibility Study Architect Selection

 

BACKGROUND/SUMMARY:   The intent of this solicitation is to establish a contract for architectural services for the feasibility study of the modernization or replacement of Brunswick Elementary School.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Elizabeth Pasierb, AICP, Supervisor of Facilities Planning

 

SUBMITTED BY

Leslie R. Pellegrino, Chief Financial Officer

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.04 Bid 19C8, Electrical Connections for Portable Classrooms
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of Bid 19C8, Electrical Connections for Portable Classrooms
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:   The intent of this solicitation is to establish a contract to provide and install electrical connections in portable classrooms at Brunswick Elementary, Green Valley Elementary and Middletown Primary Schools.

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent

Tony Ray, Project Manager III, Construction Management

 

SUBMITTED BY

Leslie R. Pellegrino, Chief Financial Officer 

Motion & Voting
Board approval of Bid 19C8, Electrical Connections for Portable Classrooms
Malachi Macon, Student Member, supported the motion.

Motion by Michael G Bunitsky, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Elizabeth Barrett, Jay K Mason, Brad W Young
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.05 Bid 19C11, Valley Elementary - Phase 2 and Thurmont Middle Schools Roof Replacement Projects (Rejected)
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of staff recommendation - rejection of Bid 19C11, Valley Elementary - Phase 2 and Thurmont Middle Schools Roof Replacement Projects
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached bid and recommends rejection by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation was to establish a contract for the replacement of roof sections and all associated work at Valley Elementary and Thurmont Middle Schools. 

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Construction Management

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

 

 

 

Motion & Voting
Board approval of staff recommendation - rejection of Bid 19C11, Valley Elementary - Phase 2 and Thurmont Middle Schools Roof Replacement Projects
Malachi Macon, Student Member, supported the motion.

Motion by Michael G Bunitsky, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Elizabeth Barrett, Jay K Mason, Brad W Young
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.06 Bid 19FS4, Fresh Baked Bread and Rolls
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of Bid 19FS4, Fresh Baked Bread and Rolls
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract(s) for Frederick County Public Schools and Washington County Public Schools, to purchase fresh bread and rolls with a USDA commodity flour processor who has an approved processing agreement with the Maryland State Department of Education (MSDE).

 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Robert Kelly, Senior Manager, Food and Nutrition Services

 

SUBMITTED BY

Leslie R. Pellegrino, Chief Financial Officer 

 

Motion & Voting
Board approval of Bid 19FS4, Fresh Baked Bread and Rolls
Malachi Macon, Student Member, supported the motion.

Motion by Michael G Bunitsky, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Elizabeth Barrett, Jay K Mason, Brad W Young
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.07 RFP 15MISC4, Playground Design Build Services and Bulk EWF Mulch Supply (Renewal)
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal – RFP 15MISC4, Playground Design Build Services and Bulk EWF Mulch Supply
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY: This recommendation is to renew the contract for eligibility to bid on playground projects, and for bulk purchases of engineered wood fiber (EWF) playground mulch.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Thomas Mulligan, Project Manager III, Construction Management

 

SUBMITTED BY:

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of contract renewal – RFP 15MISC4, Playground Design Build Services and Bulk EWF Mulch Supply
Malachi Macon, Student Member, supported the motion.

Motion by Karen A Yoho, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Elizabeth Barrett, Jay K Mason, Brad W Young
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.08 RFP 18MISC1, Sign Language Interpreting Agency Services (Renewal)
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal – RFP 18MISC1, Sign Language Interpreting Agency Services
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide sign language interpreting services for Frederick County Public Schools. 

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Amy Brooks, Coordinator of Interpreting Services

 

SUBMITTED BY:

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of contract renewal – RFP 18MISC1, Sign Language Interpreting Agency Services
Malachi Macon, Student Member, supported the motion.

Motion by Michael G Bunitsky, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Elizabeth Barrett, Jay K Mason, Brad W Young
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.09 Bid 18FS1, Milk and Dairy Products (Renewal)
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal – Bid 18FS1, Milk and Dairy Products

 

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide milk, juice and dairy products to be served/utilized by the Food Services Department.

 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Robert Kelly, Senior Manager, Food and Nutrition Services

 

SUBMITTED BY:

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of contract renewal – Bid 18FS1, Milk and Dairy Products
Malachi Macon, Student Member, supported the motion.

Motion by Karen A Yoho, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Elizabeth Barrett, Jay K Mason, Brad W Young
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.10 School Construction Budget Amendment #20-01
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of School Construction Budget Amendment #20-01
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #20-01.

 

BACKGROUND/SUMMARY:  Budget Amendment #20-01 recognizes additional state funding received from prior year Reserved Appropriations for the FY 2020 Capital Budget.  The Interagency Commission on School Construction (IAC) approved the additional funds during their June 13, 2019 meeting.

 

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of School Construction Budget Amendment #20-01
Malachi Macon, Student Member, supported the motion.

Motion by Michael G Bunitsky, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Elizabeth Barrett, Jay K Mason, Brad W Young
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.11 School Construction Budget Amendment #20-02
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of School Construction Budget Amendment #20-02

 

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #20-02.

 

BACKGROUND/SUMMARY:  Budget amendment #20-02 recognizes the transfer of E-Rate funds from the Frederick County Public Schools (FCPS) operating fund to the FCPS capital project fund for the IT Equipment Replacement project.  In FY 2019, there was $900,000 budgeted and funded through the capital project fund and operating budget, of which most has been expended. In FY 2020, FCPS received an additional $500,000 in capital funding from the County, bringing the current project budget to $1,400,000. With a cost for the project’s second phase estimated at $1,000,000, an additional $500,000 of funding needs to be recognized.  The additional funding of $500,000 was budgeted in FY 2020 as a transfer to the capital project fund from the operating fund, for the IT Equipment Replacement project.  This project will continue to upgrade the access and distribution infrastructure at all school and central office locations.  This project qualifies for E-Rate reimbursement of which we anticipate recovering approximately $450,000 for use in future phases of this project.

 

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of School Construction Budget Amendment #20-02
Malachi Macon, Student Member, supported the motion.

Motion by Michael G Bunitsky, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Elizabeth Barrett, Jay K Mason, Brad W Young
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.12 Policy 111 School Safety
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Policy Item, Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  

 

FIRST READING

 

PROCESS STATEMENT

 

On June 26, 2019, the Policy Committee discussed Board Policy 111 School Safety. The BoardDocs link follows:

 

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BCERLE68B7D8

 

Policy 111 is presented today for the Board’s first reading. (backup1)

 

As part of implementing The Maryland Safe to Learn Act of 2018, the Board of Education (Board) is required to adopt a policy by September 1, 2019 for establishment of assessment teams based on Maryland’s Model Policy for Behavior Threat Assessment, Maryland Center for School Safety, September 2018 which is attached for reference. (backup2)

 

The FCPS Threat Assessment Workgroup is drafting a corresponding regulation which will be implemented following the Board’s approval of Policy 111.

 

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Dana Falls, Director of Student Services

Ann McGreevy, Supervisor of Mental Health and Psychological Services

Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.13 Blue Heron Elementary School Project-Design Development Submission
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION

The Design Development (DD) documents for Blue Heron Elementary School (BHES) have been produced and are being presented for approval by the Board of Education of Frederick County (BOE).  The DD submission presentation is attached (see backup 1) showing the site plan, building orientation, floor plans, and proposed building elevations for the new school.  The DD drawings are the second phase of the three-phase design process. 

 

BACKGROUND/SUMMARY

The new BHES, housing grades Pre-K through 5th grade, will be constructed on a 15-acre site provided by Oakdale Investments, LLC in the Hamptons West Development near Lake Linganore.  The property is located at 7100 Eaglehead Drive, New Market, MD 21744.

 

The funding for the design (architect and construction manager selections) was received in FY19 and State planning approval was received in the fiscal year 2020 budget.  The funding for construction is anticipated being received over two fiscal years, FY20 and FY21.  The architect for the BHES project is GWWO Architects, and their selection was approved by the BOE on October 24, 2018. The construction manager is Oak Contracting, LLC, and their selection was approved by the BOE on January 9, 2019.

 

The design of this project began in November 2018 and will continue through December 2019.  The design will include the latest in building security and technology features, including wall to wall wireless communication.

 

The project team has developed the bid calendar and anticipate bidding the project as follows:

 

The preliminary construction schedule has been developed for a 15-month construction duration as follows:

 

The substantial completion date for construction is June 30, 2021 and the new school is expected to be open and occupied in September 2021.  The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.

 

Staff requests the BOE’s approval of the Design Development documents.  Once approved, the documents will be submitted to the State IAC for their review and approval.

 

 

PRESENTER(S) & TITLE(S):

Scott Moir, GWWO Architects

Bradley W. Ahalt, FCPS Senior Project Manager

 

SUBMITTED BY

Paul A. Lebo, Chief Operating Officer

 

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.14 Motion to Move into Closed Session
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action, Procedure
Recommended Action
Board approval to move into Closed Session.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to a personnel evaluation.

Motion & Voting
Board approval to move into Closed Session.

Motion by Michael G Bunitsky, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Elizabeth Barrett, Jay K Mason, Brad W Young
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.15 Adjournment
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Procedure
2. Closed Session [4:00 p.m]
Subject
2.01 Call to Order
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Procedure

 

2. Closed Session [4:00 p.m]
Subject
2.04 Adjournment
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Procedure
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.01 Call to Order
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Procedure
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.02 Pledge of Allegiance
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Procedure
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.03 Closed Session Announcement
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Procedure

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to a personnel evaluation.

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.04 Approval of the June 26, 2019 Meeting minutes
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the June 26, 2019 Regular Meeting minutes.
Minutes
View Minutes for Jun 26, 2019 - Board of Education Meeting
Motion & Voting
Board approval of the June 26, 2019 Regular Meeting minutes.
Malachi Macon, Student Member, supported the motion.

Motion by Lois A Jarman, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Jay K Mason, Brad W Young
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.05 Recognition of Financial Reporting Awards - Government Finance Officers Association and Association of School Business Officials
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Recognition of two financial reporting awards – Certificate of Achievement from Government Finance Officers Association (GFOA) and Certificate of Excellence from Association of School Business Officials’ (ASBO).

 

BACKGROUND/SUMMARYFrederick County Public Schools’ Fiscal Services has earned recognition for two awards for outstanding financial reporting.

 

The first award is the GFOA Certificate of Achievement for Excellence in Financial Reporting for the school system’s Comprehensive Annual Financial Report for fiscal year 2018. This is the highest form of recognition in governmental accounting and financial reporting. Its attainment represents a significant accomplishment by a government and its management according to the GFOA, a major professional association serving over 19,000 governance finance professionals.

 

The second award is the ASBO Certificate of Excellence in Financial Reporting, also for the school system’s Comprehensive Annual Financial Report (CAFR) for the fiscal year ending 2018. The award is for CAFRs that have met or exceeded the program’s high standards for financial reporting and accountability.

 

The Certificate of Excellence confirms the school systems Financial Reporting and Accounting Department’s continued commitment to financial accountability and transparency. The Board would like to express its appreciation and recognize the Financial Reporting Department for all their efforts each year in preparing the Comprehensive Annual Financial Report.

 

PRESENTER(S) & TITLE(S):

Leslie Pellegrino, Chief Financial Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

 

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.06 Ratification - The Frederick County Administrative and Supervisory Association (FCASA)
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action, Information
Recommended Action
Recommend the Board's ratification and execution of the Addendum

 

PURPOSE OF PRESENTATION:  

 

The current Negotiated Agreement between the Frederick County Administrative and Supervisory Association (FCASA) and the Board of Education of Frederick County (Board) is in effect through June 30, 2022.  Salary and insurance, as well as one item at the discretion of either party, were open for negotiations.

 

BACKGROUND/SUMMARY

 

The negotiating teams for the Board and FCASA have reached tentative agreement for the 2019-2020 school year. FCASA conducted a ratification vote of its members and received a majority vote for approving ratification.

 

Proposed changes to the contract include:

 

  1. Eligible members of the FCASA unit will receive a step increment effective July 1, 2019, as well as a 1.7% cost of living adjustment (COLA).

 

  1. The salary education credit for FCASA unit members obtaining a Doctorate Degree will be $4,000 effective July 1, 2019.

 

  1. Per the recommendations of the Insurance Council, there will be a 2% medical insurance premium increase effective July 1, 2019.

 

Staff is recommending action by the Board for ratification and execution of the attached Addendum to Negotiated Agreement. (backup1)

 

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel - Chief Negotiator, Board of Education

Daniel Besseck, Jr. – Chief Negotiator, FCASA

Lisa Snyder – President, FCASA

 

SUBMITTED BY

Jamie Cannon, Chief of Staff and Legal Counsel - Chief Negotiator, Board of Education

Motion & Voting
Recommend the Board's ratification and execution of the Addendum
Malachi Macon, Student Member, supported the motion.

Motion by Michael G Bunitsky, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Not Present at Vote: Jay K Mason, Brad W Young
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.07 Public Comment
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not a question and answer platform with the Board.  Generally, the Board will not respond to comments made.  

 

If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts.  On behalf of an organization you have up to 5 minutes.

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.08 Student Member Comments
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.09 Superintendent Comments
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information

 

 

 

 

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.10 Board Member Comments
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information
4. Regular Meeting - Action Consent
Subject
4.01 Staffing Changes
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.

 

Motion & Voting
Board approval of action/consent items.
Malachi Macon, Student Member, supported the motion.

Motion by Lois A Jarman, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Abstain: Elizabeth Barrett
Not Present at Vote: Jay K Mason, Brad W Young
4. Regular Meeting - Action Consent
Subject
4.02 Textbook Approval
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  

To receive Board approval of recently displayed textbooks.

 

BACKGROUND/SUMMARY

The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools Central Office Building at 191 South East Street from June 3-10, 2019.

 

PROCESS STATEMENT

FCPS Regulation 500-38, “D.  Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase.”

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY:

Mike Markoe, Ed.D., Deputy Superintendent

 

Motion & Voting
Board approval of action/consent items.
Malachi Macon, Student Member, supported the motion.

Motion by Lois A Jarman, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Abstain: Elizabeth Barrett
Not Present at Vote: Jay K Mason, Brad W Young
4. Regular Meeting - Action Consent
Subject
4.03 Blue Heron Elementary School Project-Design Development Submission
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION

The Design Development (DD) documents for Blue Heron Elementary School (BHES) have been produced and are being presented for approval by the Board of Education of Frederick County (BOE).  The DD submission presentation is attached (see backup 1) showing the site plan, building orientation, floor plans, and proposed building elevations for the new school.  The DD drawings are the second phase of the three-phase design process. 

 

BACKGROUND/SUMMARY

The new BHES, housing grades Pre-K through 5th grade, will be constructed on a 15-acre site provided by Oakdale Investments, LLC in the Hamptons West Development near Lake Linganore.  The property is located at 7100 Eaglehead Drive, New Market, MD 21744.

 

The funding for the design (architect and construction manager selections) was received in FY19 and State planning approval was received in the fiscal year 2020 budget.  The funding for construction is anticipated being received over two fiscal years, FY20 and FY21.  The architect for the BHES project is GWWO Architects, and their selection was approved by the BOE on October 24, 2018. The construction manager is Oak Contracting, LLC, and their selection was approved by the BOE on January 9, 2019.

 

The design of this project began in November 2018 and will continue through December 2019.  The design will include the latest in building security and technology features, including wall to wall wireless communication.

 

The project team has developed the bid calendar and anticipate bidding the project as follows:

 

The preliminary construction schedule has been developed for a 15-month construction duration as follows:

 

The substantial completion date for construction is June 30, 2021 and the new school is expected to be open and occupied in September 2021.  The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.

 

Staff requests the BOE’s approval of the Design Development documents.  Once approved, the documents will be submitted to the State IAC for their review and approval.

 

 

PRESENTER(S) & TITLE(S):

Scott Moir, GWWO Architects

Bradley W. Ahalt, FCPS Senior Project Manager

 

SUBMITTED BY

Paul A. Lebo, Chief Operating Officer

 

 

Motion & Voting
Board approval of action/consent items.
Malachi Macon, Student Member, supported the motion.

Motion by Lois A Jarman, second by Michael G Bunitsky.
Final Resolution: Motion Carries
Yea: Michael G Bunitsky, Lois A Jarman, Joy Schaefer, Karen A Yoho
Abstain: Elizabeth Barrett
Not Present at Vote: Jay K Mason, Brad W Young
5. Board Items
Subject
5.01 Overview of Every Student Succeeds Act (ESSA) Financial Reporting
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  This presentation will review the requirement by the Every Student Succeeds Act (ESSA) for financial reporting, specifically per-pupil spending by schools.

 

BACKGROUND/SUMMARY:  ESSA requires reporting of “per-pupil expenditures of federal, state, and local funds including actual personnel expenditures and actual non-personnel expenditures of federal, state, and local funds disaggregated by source of funds for each local education agency and each school in the state for the preceding fiscal year”.

 

This data was initially required to be reported with the first report card released under ESSA in FY2019.  Due to the complexity of gathering this data, the U.S. Department of Education extended the deadline for reporting by one year so this data will be reported in FY2020, reflective of FY2019 spending.

 

This presentation will cover the ESSA requirement, the actions taken from a state perspective, and general discussion around draft data for Frederick County Public Schools.

 

PRESENTER(S) & TITLE(S):

Leslie Pellegrino, Chief Financial Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

6. Setting of Next Meeting Agenda
Subject
6.01 Setting Agenda for the August 14, 2019 Board of Education Meeting
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.01 Legislative Updates
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.02 Policy Committee Report
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.03 Curriculum & Instruction Committee Reports
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.04 Committee Reports
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information
8. Informational Items
Subject
8.01 Quarterly Agenda for Board Meetings
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Information
9. Adjournment
Subject
9.01 Adjournment
Meeting
Jul 10, 2019 - Board of Education Meeting
Type
Procedure