PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Baltimore County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to purchase Ellevation software licenses. Ellevation software is a web-based platform specifically designed for English Language Learners (ELL) educators and the ELL they service. FCPS has been utilizing this software platform since 2015-2016, when it was integrated into the Student Information System.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CSBO, CPCP, Purchasing Agent
Larry Steinly, Supervisor of English Learner Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for architectural services for the feasibility study of the modernization or replacement of Brunswick Elementary School.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Elizabeth Pasierb, AICP, Supervisor of Facilities Planning
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the unit price contract for vehicle repair. This will cover the routine servicing and maintenance of most light and medium duty vehicles and mini buses for the Transportation Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Joseph Iannuzzi, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On June 26, 2019, the Policy Committee discussed Board Policy 111 School and Workplace Safety (updated title). The BoardDocs link follows:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BCERLE68B7D8
On July 10, 2019, Policy 111 was discussed by the Board as a first reading. Today Policy 111 is presented as a second reading by the Board. In response to the Board’s first reading, additional edits are noted in blue font. (backup1)
As part of implementing The Maryland Safe to Learn Act of 2018, the Board of Education (Board) is required to adopt a policy by September 1, 2019 for establishment of assessment teams based on Maryland’s Model Policy for Behavior Threat Assessment, Maryland Center for School Safety, September 2018 which is attached for reference. (backup2)
The FCPS Threat Assessment Workgroup chaired by Lynn Davis, Coordinator of Mental Health Services, has developed a working draft regulation which corresponds with the policy implementation following the Board’s approval of Policy 111. The preliminary draft is attached for reference and background information, recognizing it is a work in progress and will be reviewed by the Superintendent’s Advisory Council prior to final adoption. (backup3)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Lynn Davis, Coordinator of Mental Health Services
Dana Falls, Director of Student Services
Ann McGreevy, Supervisor of Mental Health and Psychological Services
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
NEW Board Policy 446 Student Suicide Prevention and Safety Training – FIRST READING
FCPS Regulation 400-63 Suicide Statements by Students (for information only)
PROCESS STATEMENT:
On March 27, 2019, the Policy Committee discussed new Board Policy 446 Student Suicide Prevention and Safety Training. The BoardDocs link follows:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BADC9L429AC8
New Policy 446 is presented today for the Board’s first reading. (backup1)
For the Board’s information, FCPS Regulation 400-63 is also attached. (backup2)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Janet Shipman, Supervisor of Behavioral Health and Student Services
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Staff seeks approval to accept the proposed elementary school site dedicated as a condition of annexation for the Brunswick Crossing PUD.
BACKGROUND/SUMMARY: The proposed elementary school site is 16.7 acres, located on the west side of Petersville Road (Rt. 17) in Brunswick, Maryland and immediately east of the existing Brunswick Elementary School site (see backup 1). Acceptance of this land would increase the existing elementary school campus to approximately 36 acres.
A portion of the proposed site is encumbered by steep slopes. The developer is filling a portion of the site in accordance with an approved grading plan that will result in additional land available for fields and parking. The developer has agreed to pay our cost of a Geotech consultant to monitor the fill and grading on the site to ensure appropriate fill material and adequate compaction. However, approximately 7 acres of the proposed site will remain encumbered by steep slopes and/or Forest Resource Ordinance (FRO) easements.
The existing Brunswick ES was originally constructed in 1952, with additions in 1959 and 1978. About half of the building was renovated in 1980. The building has a state rated capacity (SRC) of 508 with a projected September 2019 equated enrollment of 735. There are currently 10 portable classrooms at the school. A feasibility study to determine the renovation and capacity needs for Brunswick ES will begin in August 2019.
PROCESS STATEMENT: The dedication of this school site is a condition of annexation and development approval for the Brunswick Crossing PUD. However, dedication was not required until the developer extended utilities and the road network to this area of the PUD. The current elementary school prototype design architect, GWWO, evaluated the additional land proposed by the developer. GWWO also reviewed the grading plan and existing compaction reports and found that the slopes resulting in the existing grading to be acceptable and the compaction of fill to date to be over target. In addition, GWWO found the additional land would allow the prototype elementary school to fit on the site, and will support new construction while the existing school remains occupied.
Staff has also evaluated the proposed site, and conditions of transfer, and found it to be acceptable for future elementary school construction. Staff recommends accepting the land proffered by the developer. Staff also recommends that FCPS ask the City of Brunswick to accept the portion of the land that is in steep slopes and/or encumbered by existing FRO easements since this land is unbuildable. This area totals approximately 5-7 acres.
PRESENTER(S) & TITLE(S):
Elizabeth Pasierb, AICP, Supervisor of Facilities Planning
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2), (7) the Board will meet in Closed Session at 3:30 pm in Conference Room 5A to consider matters related to personnel, to consult with legal counsel, and to discuss the manner in which the Board will hear an appeal and hearing request.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2), (7) the Board met in Closed Session at 3:30 pm in Conference Room 5A to consider matters related to personnel, to consult with legal counsel, and to discuss the manner in which the Board will hear an appeal and hearing request.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To receive Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools Central Office Building at 191 South East Street from July 8-15, 2019.
PROCESS STATEMENT:
FCPS Regulation 500-38, “D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase.”
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Staff seeks approval to accept the proposed elementary school site dedicated as a condition of annexation for the Brunswick Crossing PUD.
BACKGROUND/SUMMARY: The proposed elementary school site is 16.7 acres, located on the west side of Petersville Road (Rt. 17) in Brunswick, Maryland and immediately east of the existing Brunswick Elementary School site (see backup 1). Acceptance of this land would increase the existing elementary school campus to approximately 36 acres.
A portion of the proposed site is encumbered by steep slopes. The developer is filling a portion of the site in accordance with an approved grading plan that will result in additional land available for fields and parking. The developer has agreed to pay our cost of a Geotech consultant to monitor the fill and grading on the site to ensure appropriate fill material and adequate compaction. However, approximately 7 acres of the proposed site will remain encumbered by steep slopes and/or FRO easements.
The existing Brunswick ES was originally constructed in 1952, with additions in 1959 and 1978. About half of the building was renovated in 1980. The building has a state rated capacity (SRC) of 508 with a projected September 2019 equated enrollment of 735. There are currently 10 portable classrooms at the school. A feasibility study to determine the renovation and capacity needs for Brunswick ES will begin in August 2019.
PROCESS STATEMENT: The dedication of this school site is a condition of annexation and development approval for the Brunswick Crossing PUD. However, dedication was not required until the developer extended utilities and the road network to this area of the PUD. The current elementary school prototype design architect, GWWO, evaluated the additional land proposed by the developer. GWWO also reviewed the grading plan and existing compaction reports and found that the slopes resulting in the existing grading to be acceptable and the compaction of fill to date to be over target. In addition, GWWO found the additional land would allow the prototype elementary school to fit on the site, and will support new construction while the existing school remains occupied.
Staff has also evaluated the proposed site, and conditions of transfer, and found it to be acceptable for future elementary school construction. Staff recommends accepting the land proffered by the developer. Staff also recommends that FCPS ask the City of Brunswick to accept the portion of the land that is in steep slopes and/or encumbered by existing FRO easements since this land is unbuildable. This area totals approximately 5-7 acres.
PRESENTER(S) & TITLE(S):
Elizabeth Pasierb, AICP, Supervisor of Facilities Planning
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: To provide the FCPS Board of Education and Community information regarding the school-based staffing model. To gather insight from the Board that will guide a systemic staffing committee.
BACKGROUND/SUMMARY: FCPS currently utilizes a two-tier equity-based staffing model to staff schools. In light of recent financial reporting requirements per Every Student Succeeds Act (ESSA) and to achieve the goals in the FCPS Strategic Plan, a systemic workgroup will be formed to explore an improved iteration of the current staffing model.
PROCESS STATEMENT: Collaboration between the System Accountability and School Administration and Fiscal Services departments provides data regarding our current two-tier model for equity, including class size ratios. In accordance with Goal 1, Priority 1, FCPS will provide each and every student high quality instruction that fosters inquiry, creative thinking, complex problem solving, and collaboration. FCPS seeks to consider potential improvements to the staffing model moving forward. In accordance with Goal 3, Priority 5, FCPS will provide equitable distribution of all resources based on the varied needs of students and schools. FCPS seeks to gain insight from the Board on the topics of class size ratios, two-tier or three-tier staffing models, and equity or equality of staffing based on certain positions in the system.
PRESENTER(S) & TITLE(S):
Dr. Jamie Aliveto, Executive Director, System Accountability and School Administration
Heather Clabaugh, Budget Officer, Fiscal Services
SUBMITTED BY:
Dr. Jamie Aliveto, Executive Director, System Accountability and School Administration
Mike Markoe, Ed.D, Deputy Superintendent