PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the Rock Creek School Replacement Project. This bid was organized into 18 separate packages representing different trades.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Capital Programs Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for Phase IV of Professional Development Services for Competency Based Learning.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Dr. Kevin Cuppett, Executive Director, Curriculum, Instruction and Innovation
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for water testing and treatment in heating, ventilation, and air-conditioning systems in all Frederick County Public School buildings.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Randy Connatser, Maintenance Project Manager IV
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of fresh produce to be served by the Food and Nutrition Services. This contract will take advantage of in-season pricing for fruits and vegetables from local farms and orchards.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew our contract with certified examiners to perform substance testing services and physicals for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2021 (FY2021) Operating Budget Calendar.
BACKGROUND/SUMMARY: Goal 3 of the Board’s strategic plan states Frederick County Public Schools (FCPS) will pursue and utilize resources strategically and responsibly to achieve our objectives and inspire public confidence. The budget calendar is the first of many steps to establish the FY2021 Operating Budget. The calendar highlights several key milestones including the creation of the Superintendent’s Recommended Budget, the Board’s request to the County Executive and finally the approval of the Operating Budget in June.
In order to inspire the public confidence, the calendar includes several public engagement dates for the community as well as FCPS staff members. FCPS also updates our website with the latest budget news and provides an email address – fcps.budget@fcps.org – to answer questions. The Budget Department’s goal is to provide a transparent process that seeks engagement from FCPS’s many stakeholders, including the Board, FCPS staff and the community.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Staff is notifying the Board of Education of Frederick County (BOE) about a proposed change order (PCO) that was approved for the Kemptown ES (KES) potable water storage tank replacement project. The PCO was approved by staff to ensure the project could continue without undue delay, and KES was prepared for students and staff on the first day of school. The approval was completed in accordance with FCPS Regulation 200-06, Change Orders to Construction Projects. Attached is the detailed information about the change order.
BACKGROUND/SUMMARY:
A project to install a new potable water storage tank and additional fire suppression tank at KES began in June 2019. The project was designed to replace the existing equipment that was installed in 1979. During the transfer from the old to the new equipment, a leak was detected and water was surfacing in the asphalt bus loop. The contractor, Callas Construction, was directed to excavate the area and diagnosis and repair the issue. After excavation of the asphalt, multiple holes were located within the existing pipe. Approximately 20 feet of damaged pipe was removed and repaired. The lines were pressurized again and additional leaks and pipe damage was observed in the remaining sections of the pipe. After careful consideration, and examining the current state of the piping, it was determined that best course of action was to replace the entire 1979 length of pipe. The new line will alleviate future issues that could occur and prevent water from being supplied to school.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
Adnan Mamoon, Director, Capital Programs
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Staff seeks approval from the Board of Education of Frederick County (BOE) to accept funds from the Interagency Commission on School Construction (IAC), School Safety Grant Program (SSGP) and approval of School Construction Budget Amendment #20-03.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has received a $386,000 grant (backup 1) from the IAC SSGP to build security vestibules at Brunswick ES, Green Valley ES, Kemptown ES, Myersville ES and Windsor Knolls MS. The funding will allow FCPS to perform interior renovations and provide security vestibules to improve school security and to better control access. Acceptance of this grant does not require matching local funds.
Budget Amendment #20-03 (backup 2) recognizes the additional FY19 state funding appropriated in FY20 to fund the security vestibules.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
Dawn Worrell, Accountant
Gary Barkdoll, Maintenance Projects and Grounds Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer and Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On November 28, 2018 and January 23, 2019, the Policy Committee reviewed proposed changes to Policy 309 Discrimination Unlawful.
Below are the BoardDocs links to those Policy Committee meetings discussing Policy 309:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B6HPNG5EDCF6
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B7LLNN56D546
On June 26, 2019, Policy 309 was presented for the Board’s first reading and the Board recommended further discussion for the Policy Committee.
On August 28, 2019, the Policy Committee reviewed Policy 309 which is captured in the BoardDocs link below:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BEUG65423A31
Policy 309 is now presented for the Board’s second reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
On November 28, 2018 and January 23, 2019, the Policy Committee reviewed proposed changes to Policy 318 Sexual Harassment. The Policy Committee suggested revising the policy to include employees and creating a new policy for students.
Below are the BoardDocs links to those Policy Committee meetings discussing Policy 318 and new Policy 447:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B6HPNC5ED551
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B7LLLA56E145
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B8BNWJ5D78F2
On June 26, 2019, Policy 318 (updated title) and Policy 447 (new) were presented for the Board’s first reading and the Board recommended further discussion for the Policy Committee.
On August 28, 2019, the Policy Committee reviewed Policy 318 and Policy 447 and below are those links:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BEUGDP42882D
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BEUGDR4290DB
Policy 318 Sexual Harassment - Employee Rights and Reporting and Policy 447 Sexual Harassment – Student Rights and Reporting are now presented for the Board’s second reading. (backup1 and backup2)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Staff requests approval of the Board of Education of Frederick County (BOE) to submit the annual Comprehensive Maintenance Plan (CMP) to the State. Staff will also highlight accomplishments and challenges of the Maintenance and Operations Department with respect to attainment of the BOE aspirational goals.
BACKGROUND/SUMMARY:
The Code of Maryland Regulations (COMAR) require each local educational agency to submit an updated CMP annually to the State. The CMP describes the FCPS strategy for maintaining its school facilities and approval of the BOE is required prior to submittal.
The Division of Operations recommends approval of the Fiscal Year 2020 Comprehensive Maintenance Plan for Educational Facilities
(see backup 1).
PRESENTER(S) & TITLE(S):
Alyssa Swaim – Architect Intern
Nick Pace – Building Automation Systems Technician
Roxanna Lambert – Administrative Secretary
Renee Brandenburg-Huffer – Pool Operations Supervisor
Mike Madrake – Computerized Maintenance Management System Administrator
Sheldon Naill – HVAC/R Technician
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Board members will discuss parameters to provide the Calendar Committee regarding the beginning and ending dates of the 2020-2021 academic school year.
BACKGROUND/SUMMARY:
The Board of Education charges the Calendar Committee with developing a school year academic calendar. The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA, and FCTA representatives.
PRESENTER(S) & TITLE(S):
Brad Young, Board President
Joy Schaefer, Board Vice President
Board Members
SUBMITTED BY:
Brad Young, Board President
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The October - December 2019 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next Board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consider appointments to the Calendar Committee and the Family Life Advisory Committee, to consider matters related to personnel, and to determine the manner in which the Board will process an appeal request.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1),(2) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consider appointments to the Calendar Committee and the Family Life Advisory Committee, to consider matters related to personnel, and to determine the manner in which the Board will process an appeal request.
PURPOSE of PRESENTATION: Frederick County Public Schools (FCPS) is proud to recognize the 2019-2020 Frederick County Teacher of the Year, Mike Franklin.
BACKGROUND /SUMMARY: Mike Franklin, physical education teacher and coach at Catoctin High School, is the 2019-2020 Frederick County Teacher of the Year. Mr. Franklin was chosen as the Teacher of the Year among 70 nominees after a long and rigorous selection process. Last week, Mr. Franklin was selected as one of seven finalists for the Maryland State Teacher of the Year. Mr. Franklin’s reputation as a champion and advocate for all students were two of the many attributes influencing this selection. Mr. Franklin will represent FCPS during the year at Teacher of the Year events throughout the state.
PROCESS STATEMENT: FCPS Community Engagement Coordinator, Tiana Haile, will briefly describe the Teacher of the Year process and introduce Mr. Franklin. President Brad W. Young will present Mr. Franklin with a Board pin for his outstanding accomplishment. Delegate Dan Cox will also be reading a proclamation that acknowledges Mr. Franklin and educators in general.
PRESENTER(S) & TITLE:
Tiana Haile, Community Engagement Coordinator
Dan Cox, Delegate
Mike Franklin, FCPS Teacher of the Year
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: The Superintendent is proud to highlight how summer work prepared Frederick County Public Schools (FCPS) for the opening of the new academic year. A brief video presentation will showcase staff and students.
BACKGROUND/SUMMARY: The video will highlight the range of activities undertaken by FCPS employees during the summer months. Even though schools are not in session, the work of FCPS employees does not decrease. In fact, the opposite is true - summer at FCPS comes with a flurry of activity. Employees run a wide range of programs for students, work diligently to prepare buildings and other facilities, maintain the fleet of buses, prepare the curriculum and train employees, among other things. This video is intended to offer a snapshot of the important summer work.
The video presentation will also highlight scenes from the first day of school (September 3) for FCPS students from across the county, offering a snapshot of the excitement and energy of FCPS students, teachers, and staff on the first day.
PRESENTER(S) & TITLE(S):
Tiana Haile, Community Engagement Coordinator
Mike Franklin, FCPS Teacher of the Year
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
As many of you are aware, staff will present the Superintendent’s recommendation for the Linganore, Oakdale, Urbana redistricting study at this evening’s meeting. The Board will discuss the recommendation this evening and will not make a decision on the redistricting until the October 16 BOE meeting. As part of the Board’s process for redistricting, we will hold three public hearings to receive feedback directly from the community about the Superintendent’s recommendation. The public hearings will be held from 7:00-9:00PM on
The Board encourages the public to attend one of the three public hearing to provide comments on the redistricting recommendations.
PURPOSE OF PRESENTATION:
Staff requests approval of the Board of Education of Frederick County (BOE) to submit the annual Comprehensive Maintenance Plan (CMP) to the State. Staff will also highlight accomplishments and challenges of the Maintenance and Operations Department with respect to attainment of the BOE aspirational goals.
BACKGROUND/SUMMARY:
The Code of Maryland Regulations (COMAR) require each local educational agency to submit an updated CMP annually to the State. The CMP describes the FCPS strategy for maintaining its school facilities and approval of the BOE is required prior to submittal.
The Division of Operations recommends approval of the Fiscal Year 2020 Comprehensive Maintenance Plan for Educational Facilities
(see backup 1).
PRESENTER(S) & TITLE(S):
Alyssa Swaim – Architect Intern
Nick Pace – Building Automation Systems Technician
Roxanna Lambert – Administrative Secretary
Renee Brandenburg-Huffer – Pool Operations Supervisor
Mike Madrake – Computerized Maintenance Management System Administrator
Sheldon Naill – HVAC/R Technician
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Staff will present the Superintendent’s recommendation for the Linganore-Oakdale-Urbana (LOU) Redistricting Study.
BACKGROUND/SUMMARY:
The LOU redistricting study began in January 2019. The purpose of the study is to establish attendance boundaries and feeder patterns for two new schools; Sugarloaf Elementary School (SUES) located on Stone Barn Drive in Urbana and Blue Heron Elementary School (BHES) located in the Lake Linganore Hamptons West neighborhood. SUES will open in September 2020, and BHES will open in September 2021. In addition to these two new elementary schools, the replacement of Urbana Elementary School will open in September 2020, and an addition to Oakdale Middle School will open in September 2021.
The elementary school attendance areas that are included in the redistricting study are: Centerville, Deer Crossing, Green Valley, Kemptown, Liberty, New Market, Oakdale, Twin Ridge, Urbana, and the portion of Spring Ridge attendance area east of the Monocacy River. The middle school attendance areas included in the study are: New Market, Oakdale, Urbana, Windsor Knolls, and the portion of the Governor Thomas Johnson Middle School attendance area east of the Monocacy River. The high school attendance areas included in the study are: Linganore, Oakdale, and Urbana high school.
Consultants, CropperGIS, were hired to support the redistricting study. FCPS facilities planning staff, transportation, fiscal services, communication, curriculum and school administration staff, all participated during the redistricting study. The redistricting study was guided by Board of Education Policy 200 and Regulation 100-02.
The following information has been compiled to accompany the recommendation.
PROCESS STATEMENT: Throughout the entire project, FCPS engaged the school communities and invited parents, staff, and the community to fully participate in the redistricting process. Community meetings were held in January to introduce the study and in March to present the initial concepts. Following the meetings in March, CropperGIS and FCPS staff developed several options for new attendance boundaries. These options were presented to the community in June. The information presented at the meetings in January, March, and June was also presented through a live Facebook event.
Parents were able to express their concerns and comments at each of the public meetings and by completing an on-line survey or commenting by email. All information presented at the community meetings was posted to the project webpage along with links to the Facebook live broadcasts, LOU Redistricting Facebook page, Twitter page and podcasts that were recorded throughout the study. The maps are also posted at each school included in the study area.
Following tonight’s presentation of the Superintendent’s recommendation, Board of Education public hearings will be held on September 17 at Urbana High School, September 19 at Linganore High School, and September 24 at Oakdale High School. All public hearings are scheduled for 7:00-9:00 PM with sign-up to speak beginning at 6:30 PM. School communities have been notified of the public hearings.
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
Adnan Mamoon, Director, Capital Programs
Beth Pasierb, Supervisor of Facilities Planning
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer