PRESENTATION OF 4 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
Bid 20C1, Unit Price Contract for Fuel System Cleaning, Maintenance and Fuel Tank Replacement
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for fuel tank replacement and fuel system cleaning and maintenance. This contract includes various size tank removal and replacement, tank installations, piping and wiring systems, monitoring wells, pumps, and pumping systems.
Washington County Public Schools (WCPS) will be providing their specifications and will be joining FCPS in a cooperative bid. WCPS has piggybacked this contract for a number of years.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Tony Ray, Project Manager III, Planning and Construction Management
RFP 20MISC1, Environmental/Industrial Hygiene Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to qualify and select a minimum of two licensed environmental and industrial hygiene firms to perform design and construction administration services for abatement/re-mediation projects, testing and monitoring services for air quality, lead, water and radon presence, and site environmental assessments.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Laura Olsen, Environmental Compliance & Occupational Safety Manager
RFP 20MISC2, Banking and Direct Deposit Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for banking and direct deposit services. The services will include depository and disbursement accounts and payroll direct deposit. FCPS reserves the right to offer the services in aggregate, or in part, to any offeror.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Melissa Rollison, Financial Reporting Manager
Bid 20M1, Propane Gas
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the supply and delivery of propane gas to various FCPS locations.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Charles Dalphon, Energy Conservation Coordinator
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Recognition of Frederick County Public Schools (FCPS) Purchasing Department, as the recipient of the 2019 Annual Achievement of Excellence in Procurement Award.
BACKGROUND/SUMMARY: The Achievement of Excellence in Procurement recognizes organizational excellence in procurement. The criteria are designed to measure innovation, professionalism, e-procurement, productivity, and leadership attributes of the procurement function. The Achievement of Excellence in Procurement is sponsored by the National Procurement Institute (NPI), the California Association of Public Procurement Officials (CAPPO), the Florida Association of Public Procurement Officials (FAPPO), the Institute for Supply Management (ISM), NIGP: The Institute for Public Procurement, the National Association of State Procurement Officials (NASPO), the National Association of Educational Procurement (NAEP), the Texas Public Purchasing Association (TxPPA), and the Canadian Public Procurement Association.
FCPS is one of only 5 agencies in Maryland and one of only 23 school districts in the United States and Canada to receive this award. This award exemplifies FCPS’ commitment to excellence.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from the National Joint Powers Alliance (NJPA).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of maintenance, repair, and operational supplies, including tools. Most purchases will be made by the Facilities department.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Curtis Orndorff, Building Maintenance Manager, Facilities Services
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for snow removal services for the 2019-2020 season.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP Purchasing Agent
Larry Phillips, FMP, Custodial Services Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase and delivery of school buses.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for servicing of chillers and cooling towers. Work to be accomplished under this contract includes general maintenance and repair.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Randy Connatser, Maintenance Project Manager IV
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 28, 2019, the Policy Committee reviewed proposed changes to Policy 102 Meetings and suggested additional edits.
Below is the BoardDocs link to that Policy Committee item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BEUGDU42AD06
Policy 102 is presented today for the Board’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Design Development (DD) documents for the Waverley Elementary School (WAVES) Replacement Project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The DD submission presentation (see backup 1) shows the site plan, building orientation, floor plans, building elevations, and construction phasing for the new school. The DD drawings are the second phase of the three-phase design process.
BACKGROUND/SUMMARY:
The replacement Waverley Elementary School, housing grades pre-k through 5th grade, will be constructed on the existing property currently shared with the Rock Creek School. The funding for the design (architect and construction manager selections) was received in FY19 and State planning approval was received in the fiscal year 2020 budget. The funding for construction is anticipated to be received over two fiscal years, FY21 and FY22. The Project Architect is GWWO Architects and the Construction Manager is Oak Contracting, Inc.
The educational specifications were approved by the BOE on August 22, 2018 and will have a state rated capacity (SRC) of 1019 students. The school will be comprised of approximately 130,225 gross square feet (GSF) and will be an energy efficient building that meets, at a minimum, USGBC LEEDv4 Silver certification requirements, current local building codes of the authorities having jurisdiction, and the educational program specifications. The design will be performed in accordance with the State of Maryland IAC and DGS requirements.
Bidding of the project is expected to take place during the summer/fall of 2020. The current substantial completion date for construction is June 2022, and the new WAVES is expected to be open and occupied by September 2022. The final project completion is anticipated in the spring of 2023.
The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
The DD documents have been completed and staff recommends approval. The documents will be submitted to the State IAC for their review and approval after approval is received from the BOE.
PRESENTER(S) & TITLE(S):
Jason Hearn, GWWO Architects
Brian Staiger, Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: The Curriculum & Instruction (C&I) Committee is seeking input from the full Board as FCPS discusses a well-rounded middle school level curriculum. The Board will review Maryland's definition of a well-rounded curriculum per the ESSA requirements to see if any additional areas should be considered.
BACKGROUND/SUMMARY: The C&I Committee requested input from the board.
PROCESS STATEMENT: After discussion this evening, staff will bring options back to the C&I Committee for discussion.
PRESENTER(S) & TITLE(S):
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Dr. George Seaton, Director, Curriculum Instruction and Innovation
Thomas M. Saunders, Instructional Director of Middle Schools
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
The Board will discuss draft Legislative Principles for the 2020 session. New language is underlined, deleted language is indicated with a strike-through. Language that has been moved from where it appeared in the 2019 Legislative Principles to another section is italicized.
These principles will be discussed again at the Board's October 16, 2019 meeting, and voted on via the consent agenda at their meeting on October 30, 2019.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2) the Board will meet in Closed Session at 4:30 pm in Conference Room 5A to consider matters related to personnel and to appoint members to the Racial Equity Committee and the Calendar Committee.
PURPOSE OF PRESENTATION: Frederick County Public Schools Food and Nutrition Services Department seeks approval of the National School Lunch Week Proclamation.
BACKGROUND/SUMMARY: National School Lunch Week, sponsored by the School Nutrition Association (SNA), is being celebrated the week of October 14 – 18, 2019. The celebration of National School Lunch Week highlights the benefits of the school lunch program. Frederick County Public Schools serves an average of 12,500 healthy lunches daily. Today’s school lunch provides fresh fruits and vegetables, whole grains, milk, and happy students.
Staff recommends Board approval of the National School Lunch Week proclamation.
PRESENTER(S) & TITLE(S):
JoAnn Morris, Food and Nutrition Specialist
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Frederick County Public Schools Office of the Ombuds seeks approval of the National Ombuds Day Proclamation.
BACKGROUND/SUMMARY: The American Bar Association’s (ABA) Dispute Resolution Section - Ombuds Committee has designated the second Thursday of October as National Ombuds Day to coincide with October being Conflict Resolution Month and the second week being Mediation Week. Ombuds Day is an opportunity to increase awareness and understanding of the ombuds profession, highlight the value of ombuds, and encourage the greater use of ombuds programs. For 2019, the theme for Ombuds Day is…Ombuds: Unusual name. Important service.
PRESENTER(S) & TITLE(S): Sabrina Nail, Ombuds
SUBMITTED BY: Sabrina Nail, Ombuds
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2) the Board met in Closed Session at 4:30 pm in Conference Room 5A to consider matters related to personnel and to appoint members to the Racial Equity Committee and the Calendar Committee.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Board approval of the Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The October - December 2019 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On November 28, 2018 and January 23, 2019, the Policy Committee reviewed proposed changes to Policy 309 Discrimination Unlawful.
Below are the BoardDocs links to those Policy Committee meetings discussing Policy 309:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B6HPNG5EDCF6
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B7LLNN56D546
On June 26, 2019, Policy 309 was presented for the Board’s first reading and the Board recommended further discussion for the Policy Committee.
On August 28, 2019, the Policy Committee reviewed Policy 309 which is captured in the BoardDocs link below:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BEUG65423A31
On September 11, 2019, Policy 309 was presented for the Board’s second reading which is captured in the BoardDocs link below.
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BFHNUC56139E
Policy 309 is now presented for the Board’s approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On November 28, 2018 and January 23, 2019, the Policy Committee reviewed proposed changes to Policy 318 Sexual Harassment. The Policy Committee suggested revising the policy to include employees and creating a new policy for students.
Below are the BoardDocs links to those Policy Committee meetings discussing Policy 318 and new Policy 447:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B6HPNC5ED551
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B7LLLA56E145
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=B8BNWJ5D78F2
On June 26, 2019, Policy 318 (updated title) and Policy 447 (new) were presented for the Board’s first reading and the Board recommended further discussion for the Policy Committee.
On August 28, 2019, the Policy Committee reviewed Policy 318 and Policy 447 and below are those links:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BEUGDP42882D
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BEUGDR4290DB
On September 11, 2019, Policy 318 Sexual Harassment - Employee Rights and Reporting and Policy 447 Sexual Harassment – Student Rights and Reporting were presented for the Board’s second reading and the Board suggested a revised title for Policy 447 and additional language regarding child sexual abuse. That discussion is captured in the BoardDocs link below:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BFHNW4566F25
Policy 318 Sexual Harassment - Employee Rights and Reporting and Policy 447 Sexual Harassment/Child Sexual Abuse – Student Rights and Reporting and are now presented for the Board’s approval. (backup1 and backup2)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Design Development (DD) documents for the Waverley Elementary School (WAVES) Replacement Project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The DD submission presentation (see backup 1) shows the site plan, building orientation, floor plans, building elevations, and construction phasing for the new school. The DD drawings are the second phase of the three-phase design process.
BACKGROUND/SUMMARY:
The replacement Waverley Elementary School, housing grades pre-k through 5th grade, will be constructed on the existing property currently shared with the Rock Creek School. The funding for the design (architect and construction manager selections) was received in FY19 and State planning approval was received in the fiscal year 2020 budget. The funding for construction is anticipated to be received over two fiscal years, FY21 and FY22. The Project Architect is GWWO Architects and the Construction Manager is Oak Contracting, Inc.
The educational specifications were approved by the BOE on August 22, 2018 and will have a state rated capacity (SRC) of 1019 students. The school will be comprised of approximately 130,225 gross square feet (GSF) and will be an energy efficient building that meets, at a minimum, USGBC LEEDv4 Silver certification requirements, current local building codes of the authorities having jurisdiction, and the educational program specifications. The design will be performed in accordance with the State of Maryland IAC and DGS requirements.
Bidding of the project is expected to take place during the summer/fall of 2020. The current substantial completion date for construction is June 2022, and the new WAVES is expected to be open and occupied by September 2022. The final project completion is anticipated in the spring of 2023.
The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.
The DD documents have been completed and staff recommends approval. The documents will be submitted to the State IAC for their review and approval after approval is received from the BOE.
PRESENTER(S) & TITLE(S):
Jason Hearn, GWWO Architects
Brian Staiger, Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
The proposed materials for the secondary health education curriculum support the following Frederick County Public Schools (FCPS) goals.
FCPS Aspirational Goal 1: FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
FCPS Aspirational Goal 3: FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
FCPS Aspirational Goal 5: FCPS will promote a culture fostering wellness and civility for students and staff.
The purpose of this presentation is to bring forth recommendations from the Family Life Advisory Committee to adopt new resources for secondary health education.
BACKGROUND/SUMMARY:
The Family Life Advisory Committee reviewed the videos summarized in the backup document. The document includes the name, publisher, length, grade level, essential curriculum alignment, description, committee vote, and comments.
PROCESS STATEMENT:
In accordance with Maryland Bylaw 13A.04.18.01, curricular changes and instructional materials intended for use in Family Life and HIV & AIDS Prevention Education must be reviewed by the Board-Appointed Family Life Advisory Committee (FLAC) prior to consideration by the Board of Education. Following review by that committee, recommended materials are presented to the Board of Education for approval and subsequent use in schools. At previous FLAC meetings, each of the materials was recommended for approval.
PRESENTER(S) & TITLE(S):
Brian Griffith, Curriculum Specialist for Secondary Health and Physical Education
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
The Board of Education of Frederick County (BOE) will discuss the Superintendent’s recommendation for the Linganore-Oakdale-Urbana (LOU) Redistricting Study (see backup 1) and feedback from the three public hearings about the recommendation.
BACKGROUND/SUMMARY:
The redistricting study began in January 2019 with the collection of data and evaluation of various concepts for new attendance boundaries and feeder patterns. Community meetings were held in January to introduce the study and in March to present the initial concepts. Following the meetings in March, CropperGIS and FCPS staff developed two options for new attendance boundaries. These options were presented to the community in June and feedback was solicited. The information presented at the meetings in January, March and June was also presented through a live Facebook event.
Staff presented the Superintendent’s recommended attendance area for the LOU Redistricting Study at the BOE’s September 11, 2019 meeting. The BOE then held three public hearings at Urbana HS (September 17), Linganore HS (September 19), and Oakdale HS (September 24). The BOE will decide on the recommended attendance area at their October 16 meeting.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
Adnan Mamoon, Director, Capital Programs
Beth Pasierb, Supervisor of Facilities Planning
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer