PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).
RFP 20MISC3, Qualification of Emergency Remediation and Restoration Contractors
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to qualify and select a minimum of two licensed commercial contractors to perform emergency remediation and restoration services for water, mold, fire, and disaster damage.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Laura Olsen, Environmental Compliance & Occupational Safety Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with a Design-Build team for the building addition at Oakdale Middle School (OMS). Oakdale Middle opened in 2002 with a state rated capacity (SRC) of 600 students and core facilities designed to support future capacity of 900 students. The planned addition will be approximately 22,000 gross square feet and include new classrooms and related programmable space and increase the SRC to 1073 students. The project is scheduled to be completed and available for students in the Fall of 2021.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Adnan Mamoon, Director of Capital Programs, Capital Programs Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contracts with licensed consultants for architectural, structural design and engineering services associated with roofing projects.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Construction Management
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 28, 2019 and September 25, 2019, the Policy Committee reviewed proposed changes to Policy 425 Flag Display and Salute.
Below are the BoardDocs links to those Policy Committee meetings:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BEUGDV42B277
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BG4H3V45FA50
Policy 425 is presented today for the Board’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On September 25, 2019, the Policy Committee reviewed proposed changes to Policy 509 Extracurricular Activities.
Below is the BoardDocs link to that Policy Committee item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BG4H3K45B52B
Policy 509 is presented today for the Board’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Kevin Kendro, Supervisor of Athletics and Extracurricular Activities
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Staff requests approval of the proposed Brunswick Elementary Feasibility Study including the recommendation to replace Brunswick ES on site.
BACKGROUND/SUMMARY: Brunswick Elementary is located at 400 Central Avenue
Brunswick, MD 21716 on a 24.63-acre campus. The building was originally constructed in 1952 and had additions and renovations in 1959, 1978, and 1980. The current building is approximately 59,835 gross square feet and has a current state rated capacity of 508. The facility houses grades pre-kindergarten through 5th grade. The equated enrollment as of September 30, 2019 was 728 students. Brunswick Elementary has ten portable classrooms which are used for 4th and 5th grade classrooms.
Information was provided to the community via the project’s web page at
https://www.fcps.org/capital-program/bes-feasiblity
PROCESS STATEMENT: The modernization of Brunswick Elementary School was identified as a future capacity project in the June 2019 BOE approved Educational Facilities Master Plan (EFMP). A new Brunswick area elementary school was in the out years of the EFMP starting in 2011. In 2019, the design funding request for the Brunswick area ES was moved to FY21. This feasibility study for the existing Brunswick ES will help determine the scope of the Brunswick Area ES project. Funding for the Brunswick ES Feasibility Study was approved by the BOE in June 2019 and consultant services were approved by the BOE in August 2019.
The feasibility study began in August 2019 and was completed in October 2019 with the assistance of consultant Proffitt & Associates Architects. The process included a building and site analysis and education assessment utilizing the current approved elementary educational specification for a capacity of 725 students that led to the development of several concept options. At the conclusion of the study, the consultant recommended and staff agrees that replacement of Brunswick ES on site is the best option. Replacing the building on site modernizes the school building in the shortest timeframe, addresses the capacity needs identified for the past eight years in the EFMP, meets the educational specifications without compromise, and minimizes the need for future maintenance of building systems.
The Capital Programs Department staff gave a presentation on the feasibility study process to the Brunswick ES Parent Teacher Organization in September. This presentation was posted to the project webpage. Comments and questions were welcomed by the team and could be submitted by email to project manager Holly Nelson at holly.nelson@fcps.org
PRESENTER(S) & TITLE(S):
Holly Nelson, Facilities Planner, Capital Programs Department
Kori Purdum Matheis, President, Proffitt & Associates Architects, PC
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 4:00 pm in Conference Room 5A.
The Board received information on the following items:
PURPOSE OF PRESENTATION:
Presentation of the FCPS Annual Partnership Report.
BACKGROUND/SUMMARY:
Frederick County Public Schools has produced its third annual comprehensive report that outlines its extensive and successful partnership program and acknowledges all of FCPS’s many business and community partners. Daryl Boffman will present the partnership report, and share a brief video montage to highlight business and community partners.
PRESENTER(S) & TITLE(S):
Daryl Boffman, Executive Director of Public Affairs
SUBMITTED BY:
Daryl Boffman, Executive Director of Public Affairs
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Staff requests approval of the proposed Brunswick Elementary Feasibility Study including the recommendation to replace Brunswick ES on site.
BACKGROUND/SUMMARY: Brunswick Elementary is located at 400 Central Avenue
Brunswick, MD 21716 on a 24.63-acre campus. The building was originally constructed in 1952 and had additions and renovations in 1959, 1978, and 1980. The current building is approximately 59,835 gross square feet and has a current state rated capacity of 508. The facility houses grades pre-kindergarten through 5th grade. The equated enrollment as of September 30, 2019 was 728 students. Brunswick Elementary has ten portable classrooms which are used for 4th and 5th grade classrooms.
Information was provided to the community via the project’s web page at
https://www.fcps.org/capital-program/bes-feasiblity
PROCESS STATEMENT: The modernization of Brunswick Elementary School was identified as a future capacity project in the June 2019 BOE approved Educational Facilities Master Plan (EFMP). A new Brunswick area elementary school was in the out years of the EFMP starting in 2011. In 2019, the design funding request for the Brunswick area ES was moved to FY21. This feasibility study for the existing Brunswick ES will help determine the scope of the Brunswick Area ES project. Funding for the Brunswick ES Feasibility Study was approved by the BOE in June 2019 and consultant services were approved by the BOE in August 2019.
The feasibility study began in August 2019 and was completed in October 2019 with the assistance of consultant Proffitt & Associates Architects. The process included a building and site analysis and education assessment utilizing the current approved elementary educational specification for a capacity of 725 students that led to the development of several concept options. At the conclusion of the study, the consultant recommended and staff agrees that replacement of Brunswick ES on site is the best option. Replacing the building on site modernizes the school building in the shortest timeframe, addresses the capacity needs identified for the past eight years in the EFMP, meets the educational specifications without compromise, and minimizes the need for future maintenance of building systems.
The Capital Programs Department staff gave a presentation on the feasibility study process to the Brunswick ES Parent Teacher Organization in September. This presentation was posted to the project webpage. Comments and questions were welcomed by the team and could be submitted by email to project manager Holly Nelson at holly.nelson@fcps.org
PRESENTER(S) & TITLE(S):
Holly Nelson, Facilities Planner, Capital Programs Department
Kori Purdum Matheis, President, Proffitt & Associates Architects, PC
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On September 25, 2019, the Policy Committee reviewed proposed changes to Policy 430 Attendance at Schools.
On October 16, 2019, Policy 430 was presented for the Board’s first reading.
Policy 430 is now presented for approval by the Board. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Dr. Jamie Aliveto, Executive Director of System Accountability and School Administration
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On September 25, 2019, the Policy Committee reviewed proposed changes to Policy 513 Distribution of Informational Materials (updated title).
On October 16, 2019, Policy 513 was presented for the Board’s first reading.
Policy 513 is now presented for approval by the Board. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Daryl Boffman, Executive Director of Public Affairs
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Staff will present the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2019. Also, the Board’s external auditors, SB & Company, will present an overview of the audit process, provide financial highlights and share the required communications for the Report of Internal Control over Financial Reporting and on Compliance and Other Matters.
BACKGROUND/SUMMARY: The CAFR is a thorough and detailed presentation of the financial position. It provides our stakeholders information on the activities and fiscal year-end balances for Frederick County Public Schools’ seven funds.
PRESENTER(S) & TITLE(S):
Melissa Rollison, Financial Reporting Manager
Graylin Smith, Audit Partner, SB & Company, LLC
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: The Superintendent and the Board of Education will discuss their priorities for the FY2021 Operating Budget.
BACKGROUND/SUMMARY: After the FCPS Budget Officer provides a brief presentation summarizing the priorities from FY2019 and FY2020, the Superintendent and the Board will discuss priorities for the FY2021 Operating Budget. The discussion of priorities will assist in the preparation of the Superintendent’s Recommended Budget scheduled for release in January 2020.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer