PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
Bid 20C3, Carroll Manor Elementary School Windows and Doors - Phase II:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for all labor, materials, equipment, and services necessary for the replacement of the remaining 1965 original windows, exterior doors, curtain walls, and cabinet unit ventilators for seven classrooms and seven support spaces at Carroll Manor Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Vernon Beals, Project Manager III, Construction Management
RFP 20C7, Security Access Upgrade:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the upgrade of security and access controls for 58 school locations within FCPS. The upgrade will be in two phases. Phase I will include the replacement of hardware, with ancillary wiring and cabling. Phase II will include the installation of new door readers.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Scott Blundell, Supervisor, Security and Emergency Management
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from D.C. Department of General Services.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to provide project management services on an indefinite delivery/indefinite quantity (IDIQ) basis for support of new construction and renovation projects.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Adnan Mamoon, Director of Capital Programs
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for fuel tank replacement and fuel system cleaning and maintenance.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Tony Ray, Project Manager III, Planning and Construction Management
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation to renew the contract for the supply, delivery and upkeep of an electronic master inventory list of filters used in the maintenance of HVAC systems throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Randy Connatser, Project Manager IV, Maintenance and Operations Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: A fundraising campaign is underway for the Earth Space Science Lab (ESSL) to replace the digital projectors and software in the planetarium. The approximate cost of replacement is $298,000.00. In order to continue offering excellent educational opportunities to students and the community, staff is seeking approval to offer naming opportunities to those who donate $50,000.00.
BACKGROUND/SUMMARY: In 2004, local business leader Marvin Ausherman and his wife, Lisa, made a substantial donation launching the Frederick County Public Schools' Earth and Space Science Lab (ESSL) well into the 21st century. The Ausherman family gave the largest contribution to the "Spaceship Earth Fund," which allowed enlargement of the lab with state-of-the-art equipment.
The ESSL Spaceship Earth Fund raised over $500,000 toward a $2 million expansion and renovation. More than 30 corporations, 300 individuals, 19 school-based projects, and eight PTAs have contributed to the fund. Early fundraising efforts for the 42-year-old facility targeted a goal of $200,000 for the Spaceship Earth Fund, which was administered by the Community Foundation of Frederick County. Public response was so positive in support for a better lab that former co-directors Mark Bowman and Jeff Grills realized they could look beyond the basics to a 21st-century facility.
In recognition of the Ausherman family's donation, the Board of Education approved naming part of the facility the Ausherman Planetarium.
PRESENTER & TITLE: Daryl Boffman, Executive Director Public Affairs
SUBMITTED BY: Daryl Boffman, Executive Director Public Affairs
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On October 30, 2019, the Policy Committee reviewed proposed changes to Policy 426 Fundraising in Schools.
This is the BoardDocs link to that Policy Committee item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BGCM42595BFB
Policy 426 is presented today for the Board’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Leslie Pellegrino, Chief Financial Officer
Amanda Baugher, Accounting Manager
Melissa Rollison, Financial Reporting Manager
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On September 25, 2019 and October 30, 2019, the Policy Committee reviewed proposed changes to Policy 511 Assessments.
Below are the BoardDocs links to the Policy Committee item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BG4H3P45CC00
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BGCM4F596B44
Policy 511 is presented today for the Board’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Dr. Jamie Aliveto, Executive Director of System Accountability and School Administration
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Monocacy Montessori Communities, Inc. (MMCI) is seeking to renew the charter contract for Carroll Creek Montessori Public Charter School (CCMPCS). The current charter contract ends on June 30, 2020 (see backup 2). In accordance with Maryland Charter School law and Board of Education Policy 440, a charter school may be renewed provided that a program review demonstrates that the school has successfully fulfilled the terms of its contract.
BACKGROUND/SUMMARY:
In accordance with Frederick County Public Schools (FCPS) Policy 440 (see backup 6), MMCI has requested renewal of the CCMMPCS charter and has submitted a renewal application (see backup 3). In conducting the renewal program review, FCPS staff focused its analysis on the school’s performance in three categories:
Specific indicators and standards were analyzed, evaluated and summarized within these three categories, along with the expectations outlined in the original charter school application and agreement (see backup 4 and backup 5). It is a school’s performance within these indicators, along with supporting documentation that informed the Superintendent’s recommendation.
After an evaluation of the indicators and standards in the above categories, the Superintendent, Dr. Theresa Alban, is recommending a probationary renewal of the CCMPCS charter.
PROCESS STATEMENT:
The presentation is for discussion and information for the Board in preparation for the Board’s action on the recommendation at the December 11, 2019 Board of Education meeting.
Dr. Alban and Mr. Pritts are available to respond to questions from the Board regarding the recommendation.
Also, available in the audience to respond to questions on behalf of the charter school, are the following individuals:
PRESENTER(S) & TITLE(S):
Dr. Theresa Alban, Superintendent of Schools
Mark Pritts, Instructional Director of Charter Schools
SUBMITTED BY:
Dr. Theresa Alban, Superintendent of Schools
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting, the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The January - March 2020 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next Board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to appoint members to the Gifts for Education committee.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board met in Closed Session at 4:00 pm in Conference Room 5A to appoint members to the Gifts for Education committee.
PURPOSE OF PRESENTATION: Recognition of Veterans Day (November 11) and National Veterans and Military Families Month
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) proudly recognizes the service and sacrifice of FCPS employees and their family members who are veterans. Across our district a variety of activities took place on and around Veterans Day, November 11, in honor of all veterans.
In 2016, FCPS launched an award to honor an FCPS employee who has served our nation in the armed forces and continued their service with our school system. The FCPS Veteran in Education Service Award recognizes the exemplary contribution of an FCPS full time employee and veteran who exhibits continued service and commitment to our community by showing integrity and trustworthiness, perseverance in overcoming challenges, selflessness in helping others, and teamwork and loyalty. Community members were invited to nominate FCPS veterans; a committee of FCPS staff, community members and veterans then reviewed all nominations and chose the award winner.
PROCESS STATEMENT:
Mr. Daryl Boffman will introduce a video highlighting FCPS employees who are veterans. Following the video, Ms. Colleen Bernard will introduce award sponsor Mr. Stephen Heine, President/CEO of Woodsboro Bank, and Ms. Pam Adams-Campbell, Literacy Specialist, Catoctin High School and veteran of the United States Marine Corps, as the recipient of the 2019 FCPS Veteran in Education Service Award for recognition by the Board. Colonel John Fer, USAF, Retired will present an award plaque to Ms. Adams-Campbell after which, President Brad Young will present a BOE pin.
PRESENTER(S) & TITLE(S):
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To seek Board of Education approval of a 21st Century Community Learning Center grant to support students from Lincoln Elementary, Monocacy Elementary, North Frederick Elementary, and Waverley Elementary Schools; and Monocacy Middle and West Frederick Middle Schools.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a grant from the Maryland State Department of Education (MSDE) to continue operating Fun Academics in the Summer Time (FAST) in summer 2020. This is the second year of a three-year grant.
Grant funds would be used to operate a five-week (20 day) summer program for rising third through fifth grade students at North Frederick Elementary School and rising sixth through eighth grade students at Monocacy Middle School. One hundred twenty (120) students from the four elementary schools would be served at North Frederick Elementary and 120 students would be served at Monocacy Middle School. The program would run daily from 8:30 a.m. to 2:30 p.m.
The amount awarded by MSDE for Year 2 is $399,990. If approved by the Board of Education, grant funds would be used to:
An essential component of the FAST program is experiential education in the form of field trips. Students would engage in field trips that relate to curricular standards and literacy goals that align with FAST’s academic component. Grant funds have been budgeted for transportation and admission fees.
Community-based partners would provide comprehensive enrichment activities to students. Partners would include Teamlink (youth development) and the YMCA of Frederick County (site supervision, sports, fitness, dance, cooking, drama). Grant funds would be used to support the work of these partners as well as provide a school nurse for the summer program through our partnership with the Frederick County Health Department.
During the summer program, breakfast and lunch would be provided by the U.S. Department of Agriculture’s (USDA) Summer Meals Program. Meals would be facilitated by the FCPS Department of Food and Nutrition Services.
A total of 240 students would be served through the summer 2020 FAST program. In addition, the program would provide summer employment opportunities to 50 current FCPS teachers, community liaisons, interpreters, cafeteria workers, and bus drivers, as well as 30 staff from our community-based partners.
Acceptance of this grant would not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to FAST.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Ms. Doreen Bass, Grants Coordinator
Ms. Kim Seiss, Principal, North Frederick Elementary School
Ms. Courtney Hrobak, Teacher Specialist, North Frederick Elementary School
SUBMITTED BY:
Jamie Aliveto, Ed.D., Executive Director of System Administration & School Accountability
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To seek Board of Education approval of a Safe Schools Fund Grant.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $424,888 grant from the Maryland Center for School Safety to support and enhance school safety efforts.
The Maryland Safe to Learn Act of 2018 created the Safe Schools Fund to enhance school safety efforts in local school systems. Funds were awarded to each local school system on a formula basis and could be used for a variety of activities that enhance overall school safety.
If approved by the Board of Education, grant funds would be used to:
Acceptance of this grant would not obligate FCPS to expend additional local resources.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Doreen A. Bass, Grants Coordinator
Lynn Davis, MS, NCC, Coordinator of Mental Health Services
SUBMITTED BY:
Dana Falls, Director, Student Services
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Review of the Other Post-Employment Benefits (OPEB) Biannual Actuarial Report and OPEB Contribution Study.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) offers certain benefits to their employees upon retirement. These benefits, including health, prescription, dental and life insurance, have ongoing and increasing costs to consider.
Over a decade ago, the Government Accounting Standard’s Board (GASB) began requiring school systems and other governmental agencies to disclose net unfunded liabilities related to OPEB in their annual financial reports (reported in the statements’ accompanying footnotes). Since then, GASB has issued other statements including statements 74 and 75 that were implemented in the FY2017 and FY2018 financial statements, respectively. These changes required FCPS to report the entire unfunded liability on the statement of net position. In FY2019, the total unfunded liability was $726.8 Million.
In 2009, FCPS established an OPEB Trust and began pre-funding a portion of the future retiree health benefits. As of June 30, 2019, the Trust had an asset balance of $113.1 Million.
Currently, FCPS pays for annual retiree OPEB costs through the operating budget, commonly referred to as pay-go funding. For FY2019, this cost was $15.2 Million. This annual cost is anticipated to grow at a pace greater than the normal operating budget. For instance, since FY2011 the number of retirees has increased 56.3% (1,399 retirees to 2,187) and the average claim cost has increased by 39.3% (from $5,911 per retiree to $8,237 per retiree). For that same time period, the operating budget has increased only 18.8% (from $506.9 Million to $602.3 Million). Eventually, FCPS will struggle to pay for all of the retiree costs within the operating budget.
Every two years, Frederick County Public Schools (FCPS) is required to obtain a biannual Other Post-Employment Benefits valuation report. In alternate years, FCPS receives a roll forward report for financial reporting purposes. The full biannual Actuarial Report for the period ended June 30, 2019 is attached.
Bolton, FCPS’ actuarial consultant, was also contracted to compile a Contribution Study in the Fall of 2019 (see attached). The intent was to provide information to the Board of Education on various funding scenarios based on three factors: target funding percentage goals, investment rates and durations of funding. A total of 8 scenarios were developed and the results ranged from $27.3 Million per year to obtain a 50% funding level over a 30 year period at a 7.5% investment rate to $33.7 Million per year at a 66.67% funding level over 30 years at 6.5%. The proposed contribution levels would be offset by annual pay-go funding.
This presentation will include a review of the biannual valuation report and the contribution study.
Annual contributions to the OPEB Trust continue to be determined through the operating budget process.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
Kevin Binder, Bolton
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
To provide the Board with a written report detailing concerns reported to the Office of the Ombuds.
BACKGROUND/SUMMARY:
The Office of the Ombuds is presenting the first quarterly report for information. The Office of the Ombuds serves visitors with relevant, accurate, timely, transparent responses and services at the highest level of customer service and attentiveness to the respective needs. The goal of the report serves to provide data and bring awareness to leadership for possible review of systemic trends.
PRESENTER(S) & TITLE(S):
Sabrina Nail, Ombuds
SUBMITTED BY:
Sabrina Nail, Ombuds
Brad Young, Board President
The Board will hear updates regarding proposed legislation of the County Executive that have bearing on the Board of Education of Frederick County.
On Thursday, November 21, the Commission on Innovation and Excellence in Education (Kirwan Commission) overwhelmingly approved the Blueprint for Maryland's Future Funding Formula Workgroup's recommendations and a final implementation timeline. The legislature will use these and the Commission's January 2019 report during the 2020 session to create the new State funding formula for Maryland's public schools.
The Board will discuss possible legislation to allow the sale of coffee as part of a developmental program for Learning for Life students at Frederick High School. This bill would be modeled on recent local legislation, which passed in 2018, for this same purpose at schools in Baltimore County.
HB 74 Education - Career Exploration and Development Activities - Coffee (Java Act)
http://mgaleg.maryland.gov/2018RS/chapters_noln/Ch_367_hb0074T.pdf
https://www.baltimoresun.com/maryland/baltimore-county/bs-md-school-coffee-20160318-story.html