PRESENTATION OF 6 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
Bid 20M3, Floor and Carpet Equipment
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of floor and carpet equipment to maintain FCPS and offices.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Larry Phillips, FMP, Custodial Services Manager
RFP 20MISC5, Blue Heron Fiber Connectivity
BACKGROUND/SUMMARY: This Request for Proposal (RFP) is to solicit proposals for qualified vendors to provide fiber connectivity to the Blue Heron Elementary School site. Pricing will be received under the following options: leased lit fiber (fully managed), leased dark fiber or self-provisioned fiber. The fiber connection will be between Blue Heron Elementary School and one of the following locations: Linganore High School, Deer Crossing Elementary School or New Market Elementary School.
FCPS intends to seek E-Rate reimbursements for all E-Rate eligible products and services in this proposal.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure
RFP 20MISC4, Affordable Care Act (ACA) Workforce Tracking and Reporting Solutions
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with a qualified firm to provide management services in regards to workforce tracking, reporting solutions, IRS form preparation and distribution, and employment verification, as it relates to the Affordable Care Act.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Donna Clabaugh, Senior Manager, Employee Benefits
Bid 20C5, Blue Heron Elementary School – New School Construction
BACKGROUND/SUMMARY: Bids will be solicited for the construction of the new Blue Heron Elementary School. The educational specifications for this school were used to develop a new elementary school prototype design for FCPS. The new two-story building will have a state rated student capacity of 705 students and is anticipated to open in September 2021.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Planning and Construction Management
RFP 20MISC6, Third Party Administration Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with a qualified, third party administrator for retirement plan consulting and compliance and administration services for FCPS’s voluntary retirement programs under Sections 403(b) and/or 457(b) of the Internal Revenue Code (“403(b)/457(b)”).
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Donna Clabaugh, Senior Manager, Employee Benefits
RFP 20MISC7, Flexible Spending Account Administration
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with a qualified firm for the administration of flexible spending account (FSA) for benefited, full-time FCPS employees. This benefit allows the employee to allocate money to pay for qualifying medical and dependent care expenses with pre-tax dollars.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Donna Clabaugh, Senior Manager, Employee Benefits
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from BuyBoard Cooperative Purchasing.
BACKGROUND/SUMMARY: This contract will be utilized by the Maintenance Department for the purchase of parts and supplies to repair equipment in Food and Nutrition Services.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Curtis Orndorff, Building Maintenance Manager, Facilities Services
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Baltimore County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by the Operations Department for the purchase of grounds maintenance equipment.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Larry Phillips, Custodial Services Manager, Operations and Safety
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of propane school buses.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to qualify and select a minimum of two licensed environmental and industrial hygiene firms to perform design and construction administration services for abatement/re-mediation projects, testing and monitoring services for air quality, lead, water and radon presence, and site environmental assessments.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Laura Olsen, Environmental Compliance and Occupational Safety Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Staff will share updates on Kindergarten Readiness Assessment (KRA) administration and will seek the Board’s decision on administration for the 2020-21 school year. Staff is recommending that census administration occur at all elementary schools in the 2020-2021 school year.
BACKGROUND/SUMMARY:
Local Boards of Education (BOE) were given authority to decide how KRA is administered in each county. In 2017-18 the BOE decided that census administration (administered to all kindergarten students) would occur at three schools accessing Judy Center grant funds. In 2018-19, the BOE approved additional schools if they receive grant funds. The remaining schools would administer to a sample of students in each kindergarten classroom.
PROCESS STATEMENT:
Staff is bringing this topic forward for the annual decision of the Board.
PRESENTER(S) & TITLE(S):
Cathy Nusbaum, Coordinator, Early Childhood Education
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (7) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consult with legal counsel.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consult with legal counsel.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To seek Board of Education acceptance of a McKinney-Vento Education for Homeless Education Children and Youth Grant.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $93,627 McKinney-Vento grant from the Maryland State Department of Education to support the New Horizons Summer Program for high school students experiencing homelessness.
PROCESS STATEMENT:
In summer 2016, FCPS launched the New Horizons program in collaboration with the Student Homelessness Initiative Partnership (SHIP) to support homeless students at the high school level by offering summer learning opportunities that helped toward graduation. Since that time, a total of 125 high school students have participated in the program. In summer 2019, students could choose from English 12, Modern World History, or Environmental Science. All three courses are required for graduation. Of the 57 students participating in the summer 2019 program, each of them earned a high school credit in a course needed for graduation.
In summer 2020, grant funds would be used for the following –
Acceptance of this grant does not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the budget would be provided through FCPS’ FY20 Title I grant and SHIP. These in-kind costs are used to show the cost of the entire New Horizons program.
Staff recommends approval of this grant.
PRESENTER(S) & TITLE(S):
Keri-Ann Henson, Homeless Education Program Administrator
Dana Falls, Director of Student Services
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To seek Board of Education acceptance of a $29,191 subgrant to Frederick County Public Schools (FCPS) from Mt. Carmel United Methodist Church to support a summer program in partnership with Spring Ridge Elementary School.
BACKGROUND/SUMMARY:
Mt. Carmel United Methodist Church has been awarded a $130,580 grant from the Maryland State Department of Education (MSDE) to operate the Hope Awesome Summer Program (HASP), a 21st Century Community Learning Center, in partnership with FCPS and Spring Ridge Elementary School. This is the second year of a three-year grant.
In previous years, HASP operated as an after-school program at Mt. Carmel. In consultation with the Spring Ridge Elementary principal and staff, it was determined that students would be better served through a summer program. This change was approved by MSDE.
HASP would operate for six weeks (24 days) during summer 2020 at Mt. Carmel and serve 40 students. Students would attend Monday – Thursday to be aligned with the FCPS summer schedule. Program hours would be from 9 AM – 3 PM. Both breakfast and lunch would be provided by Mt. Carmel.
Students would be identified for HASP by Spring Ridge Elementary staff based on three factors: (1) Not meeting enrolled grade level standards as measured by the Developmental Reading Assessment, and Global Scholars Reading and Math; (2) Participation in the Free and Reduced Meals program; and (3) Documented social-emotional needs that are impacting academic performance. Letters of invitation would be extended by Spring Ridge Elementary staff, with an explanation of the program’s location, operating hours, transportation provisions, program goals, and a clear statement emphasizing the partnership between Spring Ridge Elementary, Mt. Carmel United Methodist Church, and participating families.
Partnering with FCPS and Mt. Carmel on the implementation of HASP would be the Housing Authority of the City of Frederick. The Housing Authority’s Office of Family Services would help build relationships between HASP and families living in Lucas Village, a neighborhood in which many of the HASP participants would live.
If approved by the Board of Education, grant funds to FCPS would be used to:
Acceptance of this grant does not obligate FCPS to expend additional local resources.
Staff recommends approval of this grant.
PRESENTER(S) & TITLE(S):
Doreen A. Bass, Grants Coordinator
Rev. Dr. Jennifer K. Smith, Lead Pastor, Mt. Carmel United Methodist Church
Michele Stine, HASP Program Administrator
SUBMITTED BY:
Jamie Aliveto, Ed.D., Executive Director, School Administration and System Accountability
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To review the FY2021 Superintendent’s Recommended Operating Budget with the Board of Education.
BACKGROUND/SUMMARY: The Superintendent released her FY2021 Recommended Operating Budget on January 6, 2020. The budget aligns with the Board of Education’s strategic plan and totals $683.4 million. This budget is 7.3% more that the FY2020 budget, and has $29.8 million more in expenditures than revenues.
The BOE is scheduled to hold budget discussions with individual divisions and departments of FCPS during a scheduled budget work session on January 15, 2020 from 9:30 – 3:30. The BOE is then scheduled to approve a proposed budget at the January 22, 2022 Board meeting to take to the February public hearing. The BOE Operating Budget public hearing is scheduled for Wednesday, February 5, 2020 at 7:00 pm in the central office board room.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
The Board will discuss comments to the State Board on their proposed regulations on commensurate funding for charters schools.
In preparation for the Frederick County Delegation meeting on Friday, January 10, 2020 in Annapolis, the Board will discuss the status of their request for funding to support the expansion of the PATHS program to grades 3-6 and for inclusion in HB0074 (Ch. 367).
HB0074 (Ch. 367)
http://mgaleg.maryland.gov/2018RS/chapters_noln/Ch_367_hb0074T.pdf