PRESENTATION OF 4 BID CALENDAR ITEMS

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).

Bid 20C10, Multi-Classroom Portable Unit for Oakdale Elementary School

BACKGROUND/SUMMARY:  The intent of this solicitation is to purchase a six-classroom portable unit, which will include a bathroom section, for Oakdale Elementary School.  The project will include installation and delivery of the unit, as well as the necessary plumbing and electrical work.

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPPO, CSBO, CPCP, Purchasing Agent

Tony Ray, Project Manager III, Planning and Construction Management

Bid 20C11, Relocation of Multi-Classroom Portable Unit from Centerville Elementary School to Monocacy Elementary School

BACKGROUND/SUMMARY:  The intent of this solicitation is to relocate the ten-classroom portable unit, with bathroom section, from Centerville Elementary School to Monocacy Elementary School.  The project will include relocation and reassembly of the unit, as well as the necessary plumbing and electrical work.

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPPO, CSBO, CPCP, Purchasing Agent

Tony Ray, Project Manager III, Planning and Construction Management

Bid 20C9, Thurmont Middle School Roof Replacement Projects

BACKGROUND/SUMMARY:  The intent of this solicitation is for the replacement of roof sections and all associated work at Thurmont Middle School.  This project includes replacement of eight roof sections totaling 27,262 square feet.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Construction Management

RFP 20MISC9, Qualifications of General Construction Contractors for Minor Construction Projects

BACKGROUND/SUMMARY:   The intent of this proposal is to qualify licensed general contractors for small construction and repair projects. Contractors will be evaluated on their qualifications, experience, financial information, and other pertinent data.

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Brad Ahalt, Senior Project Manager, Construction Management

SUBMITTED BY: 

Kerri Koopman CPPB, CPPO, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Recognition of Frederick County Public Schools (FCPS) Budget Department, as the recipient of the Association of School Business Officials International Pathway to the Meritorious Budget Award for the 2019-2020 budget year.

BACKGROUND/SUMMARY:  Frederick County Public Schools has earned the Association of School Business Officials International (ASBO) Pathway to the Meritorious Budget Award for the 2019-2020 budget year. According to ASBO, the award recognizes the best budget presentation practices in school districts.

To earn the award, school districts submit their application and budget documents to a panel of school financial professionals who review them for success in demonstrating they have met the necessary award requirements. The process also provides feedback that districts can use to improve their budget documents.

Districts that apply recognize the importance of presenting a quality, easy-to-understand budget internally and to the community, according to ASBO Executive Director, David J. Lewis. Participating, he adds, “provides districts with important tools and resources they need to communicate the district’s goals and objectives clearly and illustrates their commitment to adhering to nationally recognized budget presentation standards.”

This award is the first step in a two-step process to the prestigious ASBO Meritorious Budget Award.

FCPS posts the Fiscal Year 2020 Adopted Operating Budget, referred to as the budget book, online at www.fcps.org/about/publications

PRESENTER(S) & TITLE(S): 

Leslie Pellegrino, Chief Financial Officer 

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to establish a contract with a qualified firm to provide management services in regards to workforce tracking, reporting solutions, IRS form preparation and distribution, and employment verification, as it relates to the Affordable Care Act.

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent

Donna Clabaugh, Senior Manager, Employee Benefits

SUBMITTED BY:

Kerrie Koopman CPPB, CPPO, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to renew the contract to qualified vendors who will provide labor, supervision, supplies and equipment to perform full or partial painting projects.

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent

Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds

SUBMITTED BY:

Kerrie Koopman CPPB, CPPO, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to renew the contract for the servicing and maintenance of various makes and models for building maintenance custodial equipment.

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent

Larry Phillips, FMP, Custodial Services Manager

SUBMITTED BY:

Kerrie Koopman CPPB, CPPO, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.

BACKGROUND/SUMMARY:  Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending December 31, 2019.

This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance.  The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects.  Details concerning an individual project are available upon request.  Please note projects solely funded by the State are excluded from this report.

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #20-07.

BACKGROUND/SUMMARY:  Budget Amendment #20-07 proposes to cancel the Valley Elementary Roof Replacement project and transfer the funding into the Thurmont Middle Roof Replacement project.  After receiving multiple bids for both projects that were significantly higher than budgeted, Staff determined that the Thurmont Middle School roof condition is more critical.  In order to move forward with this project, Staff submitted a request to the Interagency Commission on School Construction (IAC) to amend the State budget to cancel the Valley Elementary Roof project and transfer the funds into the Thurmont Middle Roof Replacement project.  This transfer was approved by the IAC on December 12, 2019.  A budget transfer of local funds is also required to complete the full scope of the project.  

This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #20-08.

BACKGROUND/SUMMARY:  Budget Amendment #20-08 recognizes the reversion of state funds for the Wolfsville Elementary Fire Alarm Replacement (ASP19) project.

The level of state funds originally allocated for this project by the Public School Construction Program exceeded what was necessary to complete the project.  State funding was reduced due to favorable bids received for the project.  The funds will be reverted to the state, and will be available for future FCPS projects.

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #20-09.

BACKGROUND/SUMMARY:  Budget Amendment #20-09 recognizes the reversion and transfer of School Safety Grant Program (SSGP) funds from the following projects:  Ballenger Creek Middle Security Vestibule (SSGP19) and Monocacy Middle Security Vestibule (SSGP19) into the Thurmont Middle Security Vestibule (SSGP19) project.  The level of SSGP funds originally allocated for the Ballenger Creek Middle and Monocacy Middle Security Vestibule projects exceeded the cost to complete and was reduced due to favorable bids.  In order for FCPS to take advantage of the full amount of the allocated SSGP funds, staff requested that the Interagency Commission on School Construction (IAC) transfer this reverted funding into the Thurmont Middle Security Vestibule (SSGP19) project.  The IAC notified staff on January 13, 2020, that this request was approved.

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  

FIRST READING (SECTION 101.7)

PROCESS STATEMENT: 

At its December 11, 2019 meeting, the Board of Education (Board) approved changes to Policy 101 Organization of the Board regarding section 101.3¶B Citizens Advisory Council (CAC).  During discussion of Policy 101, the Board also suggested edits to section 101.7 regarding the student member of the Board. 

On January 22, 2020, the Policy Committee reviewed proposed edits to section 101.7 and this is the BoardDocs link to that Policy Committee item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BJWL2K540ABF

Section 101.7 of Policy 101 is presented today for the Board’s first reading. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  

FIRST READING

PROCESS STATEMENT: 

On January 22, 2020, the Policy Committee reviewed proposed changes to Policy 434 Computer Hardware Acquisition and recommended an updated title to Technology Acquisition.

Below is the BoardDocs link to that Policy Committee item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BJWL2P542A84

Policy 434 is presented today for the Board’s first reading. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Edward (Ted) Gardner, Director of Technology Infrastructure

Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:

To provide an annual report and review of the Frederick Classical Charter School (FCCS) program.

BACKGROUND/SUMMARY:

FCCS is in its seventh year of operation, having opened in the fall of the 2013-2014 school year. FCCS currently serves 376 students from kindergarten through eighth grade. FCCS actively follows its mission to provide students a well-rounded, college-focused instructional program that develops knowledge, reason, and self-expression. The school utilizes the classical approach to organize its educational focus. This approach to education follows the trivium, which divides the twelve years of education into three phases: grammar, logic, and rhetoric. This approach also emphasizes a culture and climate of respect, responsibility and accountability, which are systematically taught and modeled for every student. FCCS was renewed for an eight-year period in December of 2016.  

PROCESS STATEMENT:

During the presentation, presenters will share the 2018-2019 annual report, updates on the current instructional program, and answer questions about the school’s instructional program and operating procedures.

PRESENTER(S) & TITLE(S):

Nkechi Ileka-Adeoye, President, Frederick Classical Charter School, Inc.

Dr. Camille Bell, Head of School, Frederick Classical Charter School

Mark Pritts, Instructional Director for Elementary and Charter Schools

SUBMITTED BY: 

Dr. Jamie Aliveto, Executive Director of System Accountability and School Administration

Mike Markoe, Ed.D., Deputy Superintendent

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (7), (9) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consult with legal counsel, and to consider matters related to negotiations with the Frederick County Teachers Association (FCTA).

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7),(9) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consult with legal counsel and to receive an update on negotiations with the Frederick County Teachers Association (FCTA).

PURPOSE OF PRESENTATION:  

The purpose of this evening’s presentation is to honor and congratulate three FCPS teachers who have achieved National Board Certification.  Those teachers, their school sites, and national board certification areas are: 

Patricia Crowell, Tuscarora High School

Science Adolescence and Young Adulthood - Biology

Michele DeLaRosa, Ballenger Creek Elementary School

Music, Early and Middle Childhood, Band

Kevin Hall, Tuscarora High School

Science Adolescence and Young Adulthood - Biology

FCPS now has (70) educators who have achieved National Board Certification.  All of these educators have shown outstanding effort and deserve our highest respect and admiration.  They are an example of how our teaching staff continues to “Reach, Challenge and Prepare” the students of Frederick County Schools.

BACKGROUND/SUMMARY: 

The National Board Professional for Teaching Standards (NBPTS) assists teachers in their quest for excellence by assessing and certifying teachers throughout the nation who demonstrate the knowledge and skills needed to assist students to meet high standards of achievement.  The mission of the National Board is to establish high and rigorous standards for what accomplished teachers should know and be able to do.  Their mission is to develop, retain, and recognize accomplished teachers and to generate ongoing improvement in schools nationwide.

PRESENTER(S) & TITLE(S):

Sarah Ianacone 

Personnel Officer, Human Resources

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not intended to be a question and answer platform with the Board.  Generally, the Board will not respond to comments made.

If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds.  On behalf of an organization you have up to 5 minutes.

PURPOSE OF PRESENTATION:  

ACTION/CONSENT

PROCESS STATEMENT: 

On November 25, 2019, the Policy Committee reviewed proposed changes to Policy 404 Student Rights and Responsibilities (updated title).

On January 22, 2020, Policy 404 was presented for the Board’s first reading. Input and review was also sought from the executive board of the Frederick County Association of Student Councils through Colleen Bernard, Secondary Social Studies Curriculum Specialist.

Policy 404 is now presented for approval by the Board. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  

ACTION/CONSENT

PROCESS STATEMENT: 

On November 25, 2019, the Policy Committee reviewed proposed changes to Policy 432 Guest Speakers.

On January 22, 2020, Policy 432 was presented for the Board’s first reading.

Policy 432 is now presented for approval by the Board. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  

To appoint a replacement member for the Board of Education of Frederick County (Board) for negotiations with the Frederick Association of School Support Employees (FASSE) negotiating team during the current school year.

BACKGROUND/SUMMARY: 

On October 16, 2019, the Board appointed members to the Board’s negotiating team to serve for the Board in negotiations with the FASSE unit.

Kathy Prichard, Director of Elementary Schools, was one of the appointed members to serve on the Board’s negotiating team.  Due to her upcoming retirement, it is recommended that Mark Pritts, Director of Elementary Schools, serve as her placement on the Board’s negotiating team with the FASSE unit.

 PRESENTER(S) & TITLE(S):

Theresa R. Alban, Ph.D., Superintendent of Schools

SUBMITTED BY: 

Theresa R. Alban, Ph.D., Superintendent of Schools

PURPOSE OF PRESENTATION:  The Board of Education of Frederick County (BOE) will approve the FY2021 Proposed Operating Budget.

BACKGROUND/SUMMARY: The Superintendent’s Recommended Budget was released on Monday, January 6, 2020.  The BOE was briefed on the budget at the January 8, 2020 regular BOE meeting.  On January 15, the BOE held a work session with FCPS department heads and staff.  At this meeting, the BOE reviewed each cost center’s operating budget.  On January 22, the BOE reviewed and made changes to the budget. The BOE held its public hearing on February 5. Tonight, the BOE will approve the FY2021 Operating Budget for submission to the County Executive of Frederick County. 

PRESENTER(S) & TITLE(S):      

Heather Jo Clabaugh, Budget Officer

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

HB 883 - Frederick County Board of Education - Student Member. Ways and Means Committee hearing is on Feb.19.

SB 317 - Frederick County - Career Exploration and Development Activities – Coffee. The House Ways and Means Committee hearing was on Feb. 5. It went very well. The Senate Education, Health, and Environmental Affairs hearing is on Feb. 18.

HB 1008 – Education – Child Abuse and Sexual Misconduct Prevention – Hiring Emergent Employees – update. Hearing is on Feb. 26.

HB 617/SB 604 – Public and Nonpublic Schools – Medical Cannabis – Policy for Administration During School Hours and Events. MABE supports with amendments.

HB 1/SB 1 – The Built to Learn Act

MABE Testimony (Support w/ Amendments)

MACo Testimony (Support w/ Amendments)

SB 1000/ HB 1300 – Blueprint for Maryland’s Future – Implementation. Hearing is on Monday, February 17 at 12:00 pm in front of the Budget and Taxation Committee, the Education, Health, and Environmental Affairs Committee, the House Appropriations Committee, and the House Ways and Mean Committee.

SB 241 - Healthy Working Families Act – Applicability to Daily Substitute Teachers 

February 13, 2020 – MABE’s Legislative Day Luncheon