PRESENTATION OF 3 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
RFP 20MISC10, Sign Language Interpreting Agency Services:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with an agency to provide qualified sign language interpreters and assure communication access for students and their families during school sponsored events.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBP, Assistant Purchasing Manager
Amy Brooks, Coordinator of Interpreting Services
RFP 20MISC11, Construction Management Services
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify and select Construction Management “Agency” firms for future school construction projects. Qualified Construction Management firms shall provide construction management services associated with the planning, design, cost estimating, bidding, construction management and consulting, warranty and close-out of a project.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Adnan Mamoon, Director of Capital Programs
RFP 20MISC12, Construction Management Inspection and Testing Services
BACKGROUND/SUMMARY: The intent of this solicitation is for the inspection/testing firm to provide quality assurance testing services on an as needed basis. Testing and inspection services may be used for new construction, renovation, maintenance repairs and replacement projects.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Adnan Mamoon, Director of Capital Programs
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from the State of Maryland.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of new, or replacement vehicles, on an as needed basis, for the FCPS fleet.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Robert Wilkinson, Director, Facilities Services
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from the E & I Cooperative Services.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for science supplies and equipment. While secondary schools are permitted to purchase from other sources when necessary for their program requirements, the majority of science related purchases shall be made from VWR International, via this contract.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Colleen Beall, Curriculum Specialist, Science (6-12)
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of floor and carpet maintenance equipment used to maintain Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Larry Phillips, FMP, Custodial Services Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for professional auditing services for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Melissa Rollison, Financial Reporting Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff will present an overview of the Fiscal Year 2020 (FY20) Second Quarter Financial Results of the Unrestricted, Food & Nutrition Services and Self-Insurance Funds.
BACKGROUND/SUMMARY: Interim financial reporting supports Aspirational Goal 3 regarding the strategic and responsible utilization of fiscal year 2020 resources.
Attached are the following documents for your review:
Attachment 1: Executive Summary
Attachment 2: FY2020 Second Quarter Results for Unrestricted Fund
Attachment 3: FY2020 Second Quarter Results for Food & Nutrition Services Fund
Attachment 4: FY2020 Second Quarter Results for Self-Insurance Fund
PRESENTER(S) & TITLE(S):
Melissa Rollison, Financial Reporting Manager
Andrea Shepherd, Assistant Financial Reporting Manager
Jessica Sichert, Accountant, Food & Nutrition Services Fund
Kimberly Miller, Accountant, Self-Insurance Fund
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff requests review and consideration of a request to rename the Rock Creek School (RCS) to Fountain Rock School when it is relocated to its new building in 2021.
BACKGROUND/SUMMARY:
Mr. Richard Brady, Chair of the Walkersville Planning Commission, submitted a letter to the Rock Creek School (see backup 1) requesting consideration be given to changing its name to Fountain Rock School when it relocates to the new building in 2021.
A school-based committee was formed and convened on September 25, 2019 to review the name change request. Mr. Brady was provided an opportunity to present his proposal and detailed information about the requested name change at that meeting. The committee believed that RCS community feedback was essential to making a final recommendation and conducted a survey to gather feedback. They held a subsequent meeting on November 11, 2019 to review the survey data and provided a recommendation (see backup 2).
PROCESS STATEMENT:
The committee conducted a thorough review of the name change request and recommend the name of the school remain, Rock Creek School. The recommendation highlights the reputation and history of the program and it specifically states, “Rock Creek is a brand and its name should be preserved.” Staff concurs with the committee recommendation and recommends the BOE take no further action on the request. The RCS community is strong and vibrant and will be a great addition to the Walkersville community when it opens at its new location in 2021.
PRESENTER(S) & TITLE(S):
Paul A. Lebo, FCPS Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
The construction documents (CD) for the Waverley Elementary School (WAVES) replacement project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The CD submission presentation is attached (see backup 1) showing the site plan, building orientation, floor plans, building elevations, and renderings for the new school. The CD drawings are the third phase of the three-phase design process.
BACKGROUND/SUMMARY:
The replacement WAVES, housing grades pre-k through 5th grade, will be constructed on the existing property currently shared with the Rock Creek School. The feasibility study was approved in April 2018, the schematic design documents in April 2019, and the design development documents in September 2019. The funding for the design (architect and construction manager selections) was received in FY19, and State planning approval was received in the fiscal year 2020 budget. The funding for construction is anticipated to be received over two fiscal years, FY21 and FY22. The project architect is GWWO Architects and the construction manager is Oak Contracting, Inc.
The educational specifications were approved by the BOE on August 22, 2018 and will have a state rated capacity (SRC) of 1019 students. The school will be comprised of approximately 130,225 gross square feet (GSF) and will be an energy efficient building that meets, at a minimum, USGBC LEEDv4 Silver certification requirements, current local building codes of the authorities having jurisdiction, and the educational program specifications. The design was performed in accordance with the State of Maryland IAC and DGS requirements.
Bidding of the project is expected to take place during the spring of 2020, and construction will begin in the summer of 2020. The current substantial completion date for construction is June 2022, and the new WAVES is expected to be open and occupied by August 2022. The final project completion is anticipated in the spring of 2023. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick City, Frederick County, and the State of Maryland.
The CD documents have been completed and staff recommends approval. The documents will be submitted to the State IAC for their review and approval after approval is received from the BOE.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Jason Hearn, GWWO Architects
Brian Staiger, FCPS Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: This board presentation will provide an annual review of the Monocacy Valley Montessori Public Charter School (MVMPCS) program.
BACKGROUND/SUMMARY: MVMPCS is in its eighteenth year of operation, having opened in the fall of the 2002-2003 school year. MVMPCS currently serves students from pre-school through grade 8. The goals of MVMPCS are to provide an authentic Montessori education, while encouraging students to achieve educational excellence, provide enrichment opportunities for students, promote involvement among parents and staff, promote and support professional development and seek continual improvement for the physical environment.
MVMPCS students participate in the state assessment program. MVMPCS students are taught a Peace Curriculum that includes exercises in mindfulness, strategies for problem resolution and opportunities for developing empathy for others.
PROCESS STATEMENT: During MVMPCS’s presentation they will share the 2018-2019 annual report and answer questions about the school’s instructional program and operating procedures.
PRESENTER(S) & TITLE(S):
Amy Dorman, Principal, Monocacy Valley Montessori Public Charter School
Elizabeth Landru, Monocacy Valley Montessori Public Charter School Governing Council
Mark Pritts, Instructional Director for Elementary and Charter Schools
Molly Spence, President, Monocacy Montessori Communities Inc. (MMCI)
SUBMITTED BY:
Dr. Jamie Aliveto, Executive Director of System Accountability and School Administration
Dr. Mike Markoe, Deputy Superintendent
Purpose of Presentation:
Board members are asked to review their Norms and take appropriate action.
Presenter(s) & Title(s):
Brad W Young, President
Board Members
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to personnel and to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9) the Board met in Closed Session at 4:00 pm in Conference Room 5A to consider matters related to personnel and to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
PURPOSE OF PRESENTATION: Frederick County Public Schools Food and Nutrition Services Department seeks approval of the National School Breakfast Week Proclamation.
BACKGROUND/SUMMARY: National School Breakfast Week, sponsored by the School Nutrition Association (SNA), will be celebrated March 2 – 6, 2020. The celebration of National School Breakfast Week highlights the benefits of the school breakfast program. Frederick County Public Schools serves on average 7,000 breakfasts per day. Besides the traditional breakfast availability in the cafeteria, thirteen of our schools provide breakfast in the classroom through the Maryland Meals for Achievement. Also, several schools offer a Breakfast Kiosk serving breakfast after the bell, known as Second Chance Breakfast, at various locations throughout the building.
Studies show that students who eat breakfast have better attention and memory. Also, students who participate in school breakfast show improved attendance, behavior, and standardized test scores, as well as decreased tardiness.
PRESENTER(S) & TITLE(S):
JoAnn Morris, Food and Nutrition Services Specialist
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
The construction documents (CD) for the Waverley Elementary School (WAVES) replacement project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The CD submission presentation is attached (see backup 1) showing the site plan, building orientation, floor plans, building elevations, and renderings for the new school. The CD drawings are the third phase of the three-phase design process.
BACKGROUND/SUMMARY:
The replacement WAVES, housing grades pre-k through 5th grade, will be constructed on the existing property currently shared with the Rock Creek School. The feasibility study was approved in April 2018, the schematic design documents in April 2019, and the design development documents in September 2019. The funding for the design (architect and construction manager selections) was received in FY19, and State planning approval was received in the fiscal year 2020 budget. The funding for construction is anticipated to be received over two fiscal years, FY21 and FY22. The project architect is GWWO Architects and the construction manager is Oak Contracting, Inc.
The educational specifications were approved by the BOE on August 22, 2018 and will have a state rated capacity (SRC) of 1019 students. The school will be comprised of approximately 130,225 gross square feet (GSF) and will be an energy efficient building that meets, at a minimum, USGBC LEEDv4 Silver certification requirements, current local building codes of the authorities having jurisdiction, and the educational program specifications. The design was performed in accordance with the State of Maryland IAC and DGS requirements.
Bidding of the project is expected to take place during the spring of 2020, and construction will begin in the summer of 2020. The current substantial completion date for construction is June 2022, and the new WAVES is expected to be open and occupied by August 2022. The final project completion is anticipated in the spring of 2023. The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick City, Frederick County, and the State of Maryland.
The CD documents have been completed and staff recommends approval. The documents will be submitted to the State IAC for their review and approval after approval is received from the BOE.
PRESENTER(S) & TITLE(S):
Jason Hearn, GWWO Architects
Brian Staiger, FCPS Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
At its December 11, 2019 meeting, the Board of Education (Board) approved changes to Policy 101 Organization of the Board regarding section 101.3¶B Citizens Advisory Council (CAC). During discussion of Policy 101, the Board also suggested edits to section 101.7 regarding the student member of the Board.
On January 22, 2020, the Policy Committee reviewed proposed edits to section 101.7 and on February 12, 2020, those edits were reviewed by the Board as a first reading of section 101.7.
Today Policy 101 Organization of the Board is presented for the Board’s approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On January 22, 2020, the Policy Committee reviewed proposed changes to Policy 434 Computer Hardware Acquisition and recommended an updated title to Technology Acquisition.
On February 12, 2020, Policy 434 was reviewed as a first reading by the Board of Education (Board).
Policy 434 Technology Acquisition is now presented for the Board’s approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Superintendent of Schools will provide a report to the Board for the consideration of closing Sabillasville Elementary School (SES).
BACKGROUND/SUMMARY:
At its January 22, 2020 meeting, the Board directed staff to proceed with the steps identified in Board Policy 200.3 regarding SES. The attached report reflects the findings.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S)
Theresa R. Alban, Ph.D., Superintendent of Schools
Updates on Testimony:
SB 241 - Healthy Working Families Act – Applicability to Daily Substitute Teachers. The hearing was on Feb. 13. Our board submitted written testimony.
HB 883 - Frederick County Board of Education - Student Member. The Ways and Means Committee hearing was on Feb.19. Mr. Bunitsky represented our board with written and oral testimony.
SB 317 - Frederick County - Career Exploration and Development Activities – Coffee. The Senate Education, Health, and Environmental Affairs hearing was on Feb. 18. Mr. JP Smith, students Naiya and Harshil from FHS, and Mrs. Yoho presented written and oral testimony. Sen. Hough told the committee that the Frederick County delegation supports this bill. He then introduced us. There is a state-wide bill, HB 450, that addresses the same issue. That hearing was on Feb. 7. It has been referred to committee. One expected amendment is that the sale of coffee to students in school will only be allowed by those with an IEP.
Senator Hough also presented SB 316 – Frederick County Board of Education – Vacancies and SB 744 – Frederick County – Board of Education – Compensation.
Upcoming Hearings:
HB 1008 – Education – Child Abuse and Sexual Misconduct Prevention – Hiring Emergent Employees – update. Hearing is on Feb. 26.
HB 665 – Public School Construction and State Building – Use of Geothermal Energy. The Appropriations Committee hearing is on Feb. 27.
HB 1546 – Education – Reportable Offenses – Alterations. The Judiciary Committee hearing is on Feb. 27.
HB 1044 – Frederick County – Education – Apprentice Teachers. The Ways and Means Committee hearing is on Mar. 6. Mrs. Yoho will plan to testify at the hearing.
HB 1450 - Education – Food Waste Grant Program – Established. The Ways and Means Committee hearing is on Mar. 6.
Also of interest:
HB 617/SB 604 – Public and Nonpublic Schools – Medical Cannabis – Policy for Administration During School Hours and Events. Both hearings have occurred.
HB 675/SB 549 – Education – Public Schools – Seizure Action Plans (Brynleigh Act). House hearing already occurred; Senate hearing is on Mar. 3.
SB 1000/ HB 1300 – Blueprint for Maryland’s Future – Implementation. The 6-hour hearing was on Monday, February 17 at 12:00 pm in front of the Budget and Taxation Committee, the Education, Health, and Environmental Affairs Committee, the House Appropriations Committee, and the House Ways and Means Committee.
Link to Fiscal Note: http://mgaleg.maryland.gov/2020RS/fnotes/bil_0000/sb1000.pdf