In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board met in Closed Session on 3/25/20 at 3:20 pm via teleconference to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from the National Joint Powers Alliance (NJPA).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for renovation projects at the administrative buildings and school locations. The Matthews Group, Inc. has performed work on other projects at FCPS and we have been satisfied with their performance.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Paul Lebo, Chief Operating Officer, Division of Operations
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Fairfax County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to support online learning for students. The Literacy Education Software, Texthelp, is an assistive learning solution for individuals with learning difficulties, dyslexia or visual impairments, English Language Learners (ELL) and those learning English as a Second Language (ESL).
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Washington County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of security surveillance software, licensing, and equipment.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Scott Blundell, Supervisor, Security and Emergency Management
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the replacement of roof sections and all associated work at Thurmont Middle School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Construction Management
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract with a qualified firm for the administration of a flexible spending account (FSA) for benefited, full-time FCPS employees. This benefit allows the employee to allocate money to pay for qualifying medical and dependent care expenses with pre-tax dollars.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Donna Clabaugh, Senior Manager Benefits and Wellness, Human Resources
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeking approval of Board Resolution to allow the Superintendent and Chief Financial Officer to proceed with executing the necessary document for refinancing of the Central Office Building Lease and the Energy Performance Contract Lease.
BACKGROUND/SUMMARY: The Board of Education of Frederick County currently has two capital leases that are paid upon annually through the operating fund. They are the Central Office Lease and the Energy Performance Contracting Lease. The Central Office Lease was entered into in December 2007 and subsequently refinanced in 2013. The current interest rate on the lease is 3.1%, with an outstanding balance of $9,130,561.00. The Energy Performance Contract Lease was entered into in June 2018 at an interest rate of 3.39% with an outstanding balance of $13,001,336.69.
Due to the current low interest rate environment, it is the recommendation of staff to solicit bids for refinancing of these leases to lower annual debt service. The intent is not to extend the terms of the leases, only to lower the annual payments.
Staff recommends approval of the attached Board Resolution.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of general math supplies and calculators used in the elementary and secondary math education programs.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO CSBO, CPCP, Purchasing Agent
Debbie Myers, Curriculum Specialist (PreK-5) Elementary Math
Peter Cincotta, Curriculum Specialist (6-12) Secondary Math
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide and install carpet and tile products in Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CSBO, CPCP, Purchasing Agent
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Kerrie Koopman, CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for dental insurance benefits for active and retired employees of Frederick County Public Schools and their dependents.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Donna Clabaugh, Senior Manager, Human Resources
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of general physical education supplies and small equipment.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Jamie Hitchner, Curriculum Specialist for Elementary Physical Education and Health
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the inspection, testing and maintenance of elevators and lift equipment in Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Randy Connatser, Project Manager IV, Maintenance and Operations Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #20-10.
BACKGROUND/SUMMARY: Budget Amendment #20-10 recognizes the reversion and transfer of School Safety Grant Program (SSGP) funds from the Middletown Elementary Security Vestibule (SSGP19) into the Thurmont Middle Security Vestibule (SSGP19) project. The level of SSGP funds originally allocated for the Middletown Elementary Security Vestibule project exceeded the cost to complete and was reduced due to favorable bids. In order for FCPS to take advantage of the full amount of the allocated SSGP funds, staff requested that the Interagency Commission on School Construction (IAC) transfer this reverted funding into the Thurmont Middle Security Vestibule (SSGP19) project. The IAC notified staff on February 27, 2020, that this request was approved.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #20-11.
BACKGROUND/SUMMARY: Budget Amendment #20-11 recognizes the reversion of state funds for the Thurmont Primary Envelope Repair/Water Infiltration (ASP20) project.
The level of state funds originally allocated for this project by the Public School Construction Program exceeded what was necessary to complete the project. State funding was reduced due to favorable bids received for the project. The funds will be reverted to the state, and will be available for future FCPS projects.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #20-12.
BACKGROUND/SUMMARY: Budget Amendment #20-12 recognizes additional state funding received in FY 2020 through the Maryland Aging Schools Program (ASP) to fund the Monocacy Elementary Fire Alarm Replacement project. Since the project cost estimate exceeds the State allocation, the budget amendment also reflects a need for local funding. In order to complete the project, staff recommends transferring the surplus balances from the following closed projects: Glade Elementary Fire Alarm Replacement (ASP19), Kemptown Elementary Water Storage Tank Replacement, Woodsboro Elementary Boiler Replacement and Carroll Manor Elementary Windows Replacement.
The local component of this budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: The Board has received a request to waive the rent for the Boys & Girls Club of Frederick County (BGCFC) for 250 Madison Street effective April 12, 2020.
BACKGROUND/SUMMARY: The Board approved SUCCESS, Child Find and the Boys & Girls Club to occupy the Lincoln A building. A lease was approved for the Boys & Girls Club on April 11, 2018.
PROCESS STATEMENT: Staff is seeking approval to waive the rent due April 12, 2020 until the restrictions to occupy the property imposed by the Governor’s Executive Order are removed. BGCFC will maintain the insurance throughout the restricted access. In addition, all BGCFC building contents including the server/internet/phones at the location will remain.
PRESENTER(S) & TITLE(S):
Paul A. Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) to remove an exception to the non-transported area in the Centerville ES attendance area.
BACKGROUND/SUMMARY:
On March 23, 2011 the BOE approved an exception to Policy 441 to provide school bus transportation to students who live in the non-transported area of the Centerville ES attendance area. The exception was granted because Centerville ES was operating at 140% capacity, and providing bus service would help reduce some of the pedestrian and vehicle traffic entering the school grounds at arrival and dismissal. The school has continued to operate at, or near, this capacity level since 2011.
The approval of the LOU redistricting will drastically reduce the attendance area and the student population of Centerville ES. The projected enrollment for the 2020-2021 school year is 494 students, or 78% of state rated capacity. As discussed during the LOU redistricting, the approved boundaries maximize walkers to Centerville ES based on the criteria outlined in Policy 441. The conditions that precipitated the need for the exception have been alleviated with the construction of Sugarloaf ES and the replacement Urbana ES. Staff recommends the BOE remove the policy exception that was granted to ensure consistent application of BOE policy across the district.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) to modify the memorandum of understanding (MOU) with the developer of the Ballenger Run Planned Unit Development (PUD).
BACKGROUND/SUMMARY:
On September 23, 2015, the BOE approved the developer of the Ballenger Run PUD’s request to locate an emergency access path through the Ballenger Creek Elementary School (BCES) property. It is anticipated that the emergency access path will only be used when the bridge in the community is inaccessible due to an emergency situation such as a flood or vehicular accident that blocks both ways of travel on the bridge. FCPS is responsible for the ongoing maintenance and repair of the access path once it is constructed. As payment for the use of the BCES property, the BOE approved the construction of a 12’ wide track (200-meters). FCPS would also incur all ongoing maintenance and operations expenses for the track.
At the direction of the BOE, staff negotiated with the developer to provide different compensation for the use of the BCES property for the egress path. If given approval, the developer has agreed to perform base repairs and mill and overlay the staff parking area and the main driveway (identified as sections B and D on Back-up 1) at Ballenger Creek Middle School (BCMS). In previous negotiations for a needed construction easement at BCMS, the developer is already performing base repairs and mill and overlay of the main traffic loop (section A). The combined work includes approximately 61,000 sq. ft. of paving on the BCMS property at a significant cost savings to FCPS. The modification to the MOU also reduces the long-term maintenance requirements associated with a track, reduces the impact of the egress path, and maintains the available play fields and green space at BCES.
Staff recommends approval of the modification to the MOU with the developer of the Ballenger Run Planned Unit Development to include the increased paving at BCMS as compensation for the installation of the emergency egress path at BCES.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) to remove an exception to the non-transported area in the Centerville ES attendance area.
BACKGROUND/SUMMARY:
On March 23, 2011 the BOE approved an exception to Policy 441 to provide school bus transportation to students who live in the non-transported area of the Centerville ES attendance area. The exception was granted because Centerville ES was operating at 140% capacity, and providing bus service would help reduce some of the pedestrian and vehicle traffic entering the school grounds at arrival and dismissal. The school has continued to operate at, or near, this capacity level since 2011.
The approval of the LOU redistricting will drastically reduce the attendance area and the student population of Centerville ES. The projected enrollment for the 2020-2021 school year is 494 students, or 78% of state rated capacity. As discussed during the LOU redistricting, the approved boundaries maximize walkers to Centerville ES based on the criteria outlined in Policy 441. The conditions that precipitated the need for the exception have been alleviated with the construction of Sugarloaf ES and the replacement Urbana ES. Staff recommends the BOE remove the policy exception that was granted to ensure consistent application of BOE policy across the district.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) to modify the memorandum of understanding (MOU) with the developer of the Ballenger Run Planned Unit Development (PUD).
BACKGROUND/SUMMARY:
On September 23, 2015, the BOE approved the developer of the Ballenger Run PUD’s request to locate an emergency access path through the Ballenger Creek Elementary School (BCES) property. It is anticipated that the emergency access path will only be used when the bridge in the community is inaccessible due to an emergency situation such as a flood or vehicular accident that blocks both ways of travel on the bridge. FCPS is responsible for the ongoing maintenance and repair of the access path once it is constructed. As payment for the use of the BCES property, the BOE approved the construction of a 12’ wide track (200-meters). FCPS would also incur all ongoing maintenance and operations expenses for the track.
At the direction of the BOE, staff negotiated with the developer to provide different compensation for the use of the BCES property for the egress path. If given approval, the developer has agreed to perform base repairs and mill and overlay the staff parking area and the main driveway (identified as sections B and D on Back-up 1) at Ballenger Creek Middle School (BCMS). In previous negotiations for a needed construction easement at BCMS, the developer is already performing base repairs and mill and overlay of the main traffic loop (section A). The combined work includes approximately 61,000 sq. ft. of paving on the BCMS property at a significant cost savings to FCPS. The modification to the MOU also reduces the long-term maintenance requirements associated with a track, reduces the impact of the egress path, and maintains the available play fields and green space at BCES.
Staff recommends approval of the modification to the MOU with the developer of the Ballenger Run Planned Unit Development to include the increased paving at BCMS as compensation for the installation of the emergency egress path at BCES.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board will meet in Closed Session at 4:00 pm via teleconference to receive an update on negotiations with the Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).