In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board met in Closed Session on 5/20/20 at 9:20 am via teleconference to discuss matters to receive an update on negotiations with the Frederick County Teachers Association (FCTA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (9) the Board met in Closed Session on 5/13/20 at 5:30 pm via teleconference to discuss matters related to personnel and to receive an update on negotiations with the Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Anne Arundel County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to purchase materials of instruction through various catalog discount programs.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Kerrie Koopman CPPB, CPPO, Purchasing Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Omnia Partners.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the use of custodial services and supplies.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Larry Phillips, Custodial Services Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the construction of the new Blue Heron Elementary School, 9C Contract Package, Fluid Applied Resinous Flooring and Terrazzo.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: Bids were solicited for the construction of the new Waverley Elementary School. The educational specifications for this school were used to develop a new elementary school prototype design for FCPS. The new two-story building will have a state rated student capacity of 1019 students and is anticipated to open in
September 2022.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Construction Management
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The intent of this solicitation is to replace the fire alarm system at Monocacy Elementary School to bring the system up to current code and ADA standards. The original fire alarm system was installed in 1988 and is beyond the useful life as replacement parts are unavailable.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Tony Ray, Project Manager III, Planning and Construction Management
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the replacement of the sewer pump station at Carroll Manor Elementary School that was installed in 1965.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Tony Ray, Project Manager III, Construction Management
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with qualified professional contractors to provide parts, service, and maintenance for various building automation, energy management, and automatic temperature control systems at Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Curtis Orndorff, Building Maintenance Manager, Maintenance Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff recommends approval of current expense amendment 2-20.
BACKGROUND/SUMMARY: Annually, the budget staff estimates our restricted budget based upon recurring grants, carryover of existing grants, and anticipated new grant awards. In FY2020, FCPS received restricted grants that exceed our estimated budget. This budget amendment reflects the revenue and expenditure increases associated with the grant awards.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) for the Guaranteed Maximum Price (GMP) proposal submitted by Keller Construction Management, the Design Builder for the Oakdale Middle School addition project.
BACKGROUND/SUMMARY:
Oakdale Middle School opened in 2002 and was designed with core facilities to support a future addition. The footprint of this future addition was approved by the County during the site plan approval process for the original building. The proposed addition is approximately 20,900 SF that includes new classrooms, science laboratories, and related spaces. The addition will increase the SRC of Oakdale Middle School to 1073 students.
The BOE approved the award of the design build contract for Oakdale Middle School addition to Keller Construction Management on October 30, 2019. Keller and their design partner Smolen Emr Ilkovich, began the design of the Oakdale Middle School addition in November 2019. The schematic design documents were approved by the BOE on December 11, 2019. The combined Design Development & Construction Documents were approved by BOE on March 11, 2019.
The bidding for this project took place in March and April. After receiving competitive bids from the subcontractors, Keller has submitted a Guaranteed Maximum Price (GMP) Proposal (see back-up 1) for the addition project in the amount of $6,445,526. This amount is well under the original budget $7.8 Million that was set for Keller during the RFP stage.
The construction for the addition is scheduled to start in June 2020, with a substantial completion date scheduled for June 30, 2021.
PRESENTER(S) & TITLE(S):
Adnan Mamoon, Director, Capital Programs
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Staff seeks approval from the Board of Education of Frederick County (BOE) to accept funds up to $280,000 from the Maryland Department of the Environment to purchase replacement school buses designed to achieve greater reductions in diesel emissions.
BACKGROUND/SUMMARY:
The Diesel Emissions Reduction Act of 2010 authorizes the U.S. Environmental Protection Agency (EPA) to award rebates (grants) for projects that are designed to reduce emissions from diesel vehicles. The Maryland Department of the Environment (MDE) has made those funds available to school districts in support of procuring new emission-efficient school buses. As part of the MDE program, FCPS will be provided $20,000 per bus that is scrapped or rendered permanently disabled according to EPA DERA standards. The funding will be issued toward the purchase price of new buses with 2010 EPA emission compliant engines. FCPS will provide the balance of the total cost for a new bus, and the required replacement funding is included in the FY 2021 budget request.
Staff recommends approval to accept the DERA grant funds.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul A. Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: The Board of Education (BOE) will discuss the Fiscal Year 2021 (FY2021) Operating Budget.
BACKGROUND/SUMMARY: On Tuesday, May 19, 2020, the County Council approved the Frederick County Operating Budget for FY2021. Approved in this budget was $7M above Maintenance of Effort (MOE) for FCPS. The Council also approved one-time funding of $2M to support Chromebook replacement. The County will purchase Chromebooks and transfer the assets to FCPS for use in FY2021.
Today, the BOE is to consider the proposed changes to the FCPS FY2021 Operating Budget and take action to balance the budget. Final approval of the FY2021 Operating Budget is scheduled for Wednesday, June 24, 2020.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board will meet in Closed Session at 4:00 pm via teleconference to receive an update on negotiations with the Frederick County Administrative & Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA), and the Frederick Association of School Support Employees (FASSE).