In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9), the Board met in Closed Session on 5/27/20 at 3:50 pm via teleconference to receive an update on negotiations with the Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for architectural and engineering services for an assessment to evaluate the potential limited renovations needs of four elementary schools. The four elementary schools under consideration are Emmitsburg, Lewistown, Thurmont and Wolfsville.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Adnan Mamoon, Director of Capital Programs
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract extension and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to extend our contract to provide sign language interpreting services for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Amy Brooks, Coordinator of Interpreting Services
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew our contract with multiple agencies to provide certified speech language pathologists, school psychologists, and school therapists, as needed, for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
April Sprecher, Supervisor of Speech/Language Services & Child Find
Ann McGreevy, Supervisor of Psychological Services
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the supply and delivery of bulk diesel fuel and unleaded gas.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew our contract for licensed nursing agencies to provide private duty nursing services for the care of medically fragile students.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Jenifer Waters, Health Service Specialist
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew our contract for the purchase of custodial products and supplies.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Larry Phillips, FMP, Custodial Services Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for exercise classes and related programs, as a part of our employee wellness program.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Donna Clabaugh, Senior Manager, Human Resources
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of parts & supplies to be used by the transportation department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Joseph Iannuzzi, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #20-14.
BACKGROUND/SUMMARY: Budget Amendment #20-14 recognizes the reversion of state funds for the Carroll Manor Elementary Window and Door Phase II and Thurmont Middle Roof Replacement projects.
The level of state funds originally allocated for these projects by the Public School Construction Program exceeded what was necessary to complete the projects. State funding was reduced due to favorable bids received for the project. The funds will be reverted to the state, and will be available for future FCPS projects.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting, the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The July - September 2020 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next Board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION: To preview Fiscal Year 2021 (FY2021) budgets for the Capital, Self-Insurance, and Food and Nutrition Services funds.
BACKGROUND/SUMMARY: Staff will preview the FY2021 budgets for the Capital, Self-Insurance, and Food and Nutrition Services funds. Final approval of the budgets is scheduled for Wednesday, June 24, 2020.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff will present the 2020 Draft Superintendent’s Recommended Educational Facilities Master Plan (EFMP).
BACKGROUND/SUMMARY: Each year, the Board of Education of Frederick County (BOE) reviews and updates the ten-year EFMP for the Frederick County Public Schools. This plan serves a number of purposes, some of which include the following:
PROCESS STATEMENT: The Draft Superintendent’s Recommended EFMP is presented to the BOE for information and discussion at this time. The BOE is scheduled to approve the plan and receive any public comment at the June 24, 2020 BOE meeting. The approved EFMP is the basis for capital funding requests for FY 22 that are submitted to the state and county in early October 2020. Electronic copies of the plan can be found at https://www.fcps.org/capital-program/efmp
PRESENTER(S) & TITLE(S):
Adnan Mamoon, Director of Capital Programs
Beth Pasierb, Supervisor of Facilities Planning
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION: To recognize four category winners and the overall Central Office Support Staff person and School-based Support Staff person of the Year.
BACKGROUND/SUMMARY: Since 2008, Frederick County Public Schools (FCPS) has recognized outstanding members of its support staff with the FCPS Support Employee of the Year awards. This year, one employee each from six broad job classifications has been selected for recognition. From the six, one will be named the FCPS School-based Support Employee of the Year and another the Central Office Support Employee of the Year. All category winners will receive a trophy. In addition to the trophy, the top two employees will receive a $100 check, one extra personal day which he or she must use by the end of the 2020/2021 school year, and a Board of Education of Frederick County (BOE) pin.
PROCESS STATEMENT: Daryl Boffman will provide background on the awards. Dr. Alban will recognize the first four category winners. She will then announce the names of and recognize the 2020 FCPS School-based Support Employee of the Year and Central Office Support Employee of the Year.
Category winners are as follows:
BOE president Brad Young will congratulate the 2020 FCPS School-based Support Employee of the Year and the Central Office Support Employee of the Year.
BOE president Brad Young will invite Sharon Eburg, FASSE president, to provide a few brief comments about the contributions of support employees and this award.
PRESENTER(S) & TITLE(S): Daryl Boffman, Executive Director, Public Affairs
SUBMITTED BY: Daryl Boffman, Executive Director, Public Affairs
PURPOSE OF PRESENTATION: To recognize our 2020 Substitute of the Year.
BACKGROUND/SUMMARY:
This award recognizes an outstanding substitute including substitute teachers, long term substitutes, special education instructional assistant substitutes, and charter school instructional assistant substitutes, who take initiative to go beyond the basic job duties, and demonstrate exceptional skill and dedication.
PROCESS STATEMENT:
Anne Paxton will provide an introduction to the award.
Dr. Alban will recognize the Substitute of the Year: Craig Zearfoss, Substitute Teacher
PRESENTER(S) & TITLES(S):
Anne Paxton, Personnel Officer, Human Resources
SUBMITTED BY:
Rob Wedge, Senior Manager, Talent Acquisition/Support, Human Resources
PURPOSE OF PRESENTATION: To recognize Maria Rodriguez as the Frederick County Public Schools (FCPS) recipient of the 2019 Konrad Lindenberg Memorial Award
BACKGROUND/SUMMARY: This annual award program, bestowed at the annual Family Involvement Conference presented by the Pennsylvania Coalition for Parent Involvement Ltd in collaboration with the National Association for Family, School and Community Engagement. It recognizes a parent advocate based on a demonstrated leadership role in initiating, developing, or promoting effective family/parent involvement programs, practices or partnerships. Ms. Maria Rodriguez was selected by the 45th Annual Family Involvement Conference committee as the recipient of this year’s award.
Ms. Rodriguez is a recognized community leader and family advocate. She attended Frederick County Public School’s family leadership classes based on the Six Standards of Family Partnerships. Ms. Rodriguez supports and helps to organize Waverley Elementary monthly parent information meetings and food drops. Through her network of parents and friends, she began actively recruiting families by inviting them to events, encouraging PTA membership, and promoting advocacy.
Ms. Rodriguez continues this outreach to the Frederick EL communities by founding Frederick Informando, a public Facebook page which now has over 700 members. School and community events are shared, as well as live video encouraging engagement.
The 45th Annual Family Involvement Conference Committee presented Ms. Rodriguez the award on October 27, 2019 at their annual conference in Harrisburg, PA.
PRESENTER(S) & TITLE(S):
Brad Young, Board of Education President, will recognize Donna Quatman-Wilder, who will provide a brief overview of the award program.
Donna Quatman-Wilder, FCPS Family and Community Involvement Teacher Specialist, will introduce Ms. Rodriguez and provide a few comments about the work for which she earned the award.
(The comments will also be read in Spanish.)
Mr. Young will congratulate Ms. Rodriguez and invite her to make comments which she will make through an interpreter.
(Ms. Rodriguez’s pin will be mailed.)
SUBMITTED BY: Daryl Boffman, Executive Director, Public Affairs
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
Staff recommends Board approval of recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbook(s) listed on the attached memorandum were on public digital display from May 4-11, 2020.
PROCESS STATEMENT:
FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board will meet in Closed Session at 4:00 pm via teleconference to receive an update on negotiations with Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).